Stop Losing Weeks to Manual Invoice Chaos on the Shop Floor AI-Powered Processing Built for Your Production Line
Imagine cutting your invoice handling time from 20 hours per week to just 2, freeing up your team to focus on building quality products instead of chasing paper trails.
Join 150+ businesses with streamlined AP that saves 30% on processing costs
The "Invoice Bottleneck" Problem
Manual data entry for rebar and concrete supplier invoices delays your accounting team during peak construction phases
Inaccurate vendor bills from rushed input on HVAC component orders lead to overpayments on critical steel and piping materials
Paper invoices for scaffolding rentals get lost between job sites and the office, stalling month-end reconciliations of heavy equipment inventory
Delayed approvals from on-site supervisors for lumber and aggregate deliveries slow payments to key suppliers, risking crane downtime on builds
Fragmented tracking of invoices across fabrication plants and construction yards creates cash flow blind spots in your multi-site operations
Compliance headaches from disorganized records of weld certifications and material safety data during OSHA audits erode ROI on fabrication equipment
Our Tailored AI Invoice Solution Fits Your Manufacturing Workflow Like a Precision-Machined Part
With over a decade of hands-on experience in manufacturing ops, we've helped companies like yours ditch the subscription mess for owned systems that scale with production demands
Why Choose Us
Let's be honest, off-the-shelf invoice tools are like using a one-size-fits-all wrench on a custom assembly line—they just don't fit. At AIQ Labs, we build custom AI-powered invoice processing from the ground up, tailored to your exact needs. You're probably thinking, 'How do we handle our unique supplier portals and ERP quirks?' We start by mapping your workflow, from capturing PO-linked invoices at delivery docks to automating approvals via mobile for shift supervisors. Our system uses smart AI to extract data from PDFs, match against purchase orders, and flag discrepancies before they hit your books. No more brittle integrations that break during software updates. This is flexible, production-tested automation that owns your data, not the other way around. Here's the thing: it's built for you, ensuring every invoice flows as smoothly as your best conveyor belt.
What Makes Us Different:
Unlock Real ROI with Benefits That Hit Your Bottom Line
Slash Processing Time by 85%
Slash Processing Time by 85%: No more hours lost transcribing vendor statements for structural steel deliveries after a long shift. Our AI handles data entry instantly, letting your AP team redirect efforts to forecasting needs for upcoming pours—saving an average of 15 hours weekly for a mid-sized steel fabricator we worked with, based on their Q2 implementation.
Boost Cash Flow Accuracy
Boost Cash Flow Accuracy: Catch billing errors on the spot, like mismatched quantities for precast concrete panels, preventing overpayments that could run $5K monthly on aggregate orders. This field-tested precision, proven across 20+ manufacturing clients, keeps your working capital tied to project expansions, not mistakes.
Streamline Compliance and Audits
Streamline Compliance and Audits: Automatically archive invoices with full audit trails linked to job site logs and material manifests, making OSHA or tax season a breeze. One precast manufacturer client cut audit prep from 5 days to 2 hours, avoiding $10K penalties that eat into CNC machine ROI.
What Clients Say
"Before AIQ, our team was buried under stacks of invoices from structural steel suppliers—taking two full days each month to sort through delivery manifests. Now, the AI pulls everything into our ERP automatically, and we've shaved off $12K in annual overpayments on beam orders. It's like having an extra accountant who never sleeps, especially during our busy bridge project seasons."
Mike Harlan
Operations Manager, Precision Metalworks Inc.
"We run three plants and multiple job sites, and coordinating approvals was a nightmare with emails bouncing around foremen in the field. Their custom system routes bills for scaffolding rentals to the right supervisor via app notifications, cutting our close time from 10 days to 3. Honestly, it's transformed how we manage supplier payments without slowing down our high-rise builds."
Sarah Ruiz
Finance Director, Apex Modular Construction Co.
"Generic software couldn't handle our variable pricing from raw steel vendors with fluctuating mill certifications. AIQ built something that learns our contracts and flags issues upfront, like alloy mismatches. Last quarter alone, it caught a $3,500 error on a custom girder order—pure ROI from day one on our shop floor integrations."
Tom Becker
CFO, Industrial Weldworks Ltd.
Simple 3-Step Process
Discovery and Mapping
We dive into your current invoice flow, from dock receipts to ERP entry, identifying bottlenecks like delayed PO matches. This ensures our build aligns perfectly with your shop floor realities.
Custom AI Design and Build
Using advanced frameworks, we craft your system—AI for data extraction, custom UIs for approvals, and deep integrations. It's not assembled; it's engineered to handle your volume, like 500+ monthly vendor bills.
Testing, Deployment, and Ownership
We test on real invoices, train your team, then hand over full ownership. Ongoing support keeps it humming, scaling as your production lines expand—no endless subscriptions.
Why We're Different
What's Included
Common Questions
How does your AI handle invoices from multiple suppliers with varying formats?
In manufacturing, suppliers send bills in all shapes—PDFs from steel mills, emails from component vendors, even handwritten notes from local fabricators. Our custom AI is trained on your specific invoice types, using OCR and machine learning to extract key data like quantities, unit prices, and PO numbers with 98% accuracy. We map it all to your ERP fields, handling quirks like abbreviated terms or multi-line items. For one client, this cut manual reviews by 70%, even with 200 diverse suppliers. It's flexible, learning from your feedback to improve over time—no rigid templates that force you to adapt.
Will this integrate with our existing manufacturing ERP like Oracle or Infor?
Absolutely, and that's where we shine. Unlike plug-and-play tools that offer shallow connections, we build deep, bidirectional APIs tailored to your ERP setup. For instance, we sync invoice data directly to update inventory costs and flag variances against production schedules. We've integrated with Oracle for a parts manufacturer, pulling in real-time PO data to automate matching—reducing errors that once cost them $8K quarterly. The result? Seamless flow without custom scripting on your end, and full ownership so you're not at the mercy of vendor updates.
What about compliance for industries with strict regulations, like automotive manufacturing?
Compliance is non-negotiable in manufacturing, especially with standards like ISO or IATF 16949. Our systems embed audit-ready features from the start: immutable logs of every approval, timestamped data trails, and role-based access to protect sensitive supplier pricing. We recently built this for an auto parts supplier, ensuring all invoices tied to quality certifications were archived with full traceability. This not only passed their audits effortlessly but also sped up reimbursements from OEMs. It's all custom-coded for your regs, keeping you safe without adding extra steps to your workflow.
How long does it take to see ROI after implementation?
You're ROI-driven, so we get this question a lot. Most clients see payback in 3-6 months. Take a mid-sized fabricator we partnered with: they processed 300 invoices monthly manually, costing $15K in labor. Our AI dropped that to $2K, with full deployment in 8 weeks. Savings come fast from reduced errors (like overpaying on raw materials) and faster cycles—freeing cash for capex like new CNC machines. We track metrics from day one, adjusting to hit your targets, because in manufacturing, every delayed dollar hurts the bottom line.
Can this scale if our production volume doubles next year?
Scaling is in our DNA—manufacturing demands it. Our architecture uses robust frameworks that handle spikes, like during seasonal rushes for consumer goods. For a client ramping from 50K to 100K units annually, we designed the system to process 1,000+ invoices weekly without hiccups, auto-scaling cloud resources as needed. It's not brittle; we build in buffers for peak loads and easy expansions, like adding sites. Plus, since you own it, there are no surprise fees when you grow—just reliable performance that keeps pace with your output.
Do I need an IT team to maintain this after launch?
No, that's the beauty of our approach. We design for simplicity, with intuitive dashboards your AP clerks can manage without coding. Maintenance? Our team handles updates via secure access, but you own the core— no ongoing subscriptions tying you down. One electronics manufacturer told us their ops manager now oversees it solo, tweaking rules for new vendors in minutes. We provide training and docs tailored to non-tech users, so your focus stays on production, not server wrangling. It's empowering, not burdensome.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.