Stop Losing Hours to Invoice Chaos Streamline Your Plumbing Invoicing with Custom AI Precision
Plumbers waste up to 25 hours weekly chasing paper invoices and mismatched job details—our tailored AI solutions cut that time by 70%, ensuring every pipe repair and drain job gets paid faster without the hassle.
Join 250+ home services businesses with faster payments and zero invoice errors
The "Invoice Overload" Problem
Field techs scribble invoices on-site using carbon copy forms, leading to illegible entries for pipe diameters or fixture models and billing disputes after emergency slab leaks or frozen pipe bursts in sub-zero temps
Manual data entry from dog-eared paper work orders into QuickBooks or ServiceTitan eats 4-6 hours per tech weekly, especially during peak winter freeze seasons when drain line repairs spike 200%
Delayed approvals from overbooked master plumbers on emergency drain unclogs cause cash flow squeezes when suppliers like Ferguson demand net-30 payments for PEX fittings, ball valves, and torque wrenches
Mismatched job details from multi-service calls—like combining sewer line jetting with duct cleaning in HVAC—result in overbilling for combined labor hours or undercharges on material markups for refrigerant top-offs
Paper trails of job sheets and material receipts get lost in service vans or cluttered shop offices, triggering client complaints over unverified sump pump installs and straining hard-earned relationships in local residential markets
Seasonal surges from holiday fixture upgrades overwhelm back-office teams, turning simple kitchen faucet installs into invoicing nightmares with error rates spiking to 15% on backflow preventer certifications
Tailored AI Invoice Processing: Built for Your Plumbing Workflow
With over a decade of engineering custom systems for home services, we've empowered 150+ plumbing firms to own their invoicing destiny—no more rented tools holding you back.
Why Choose Us
One-size-fits-all software treats your plumbing business like a generic retailer, ignoring the chaos of on-call emergencies and variable job scopes. We build custom AI from the ground up, tailored to your exact needs. Imagine an system that scans a photo of a leaky faucet invoice, extracts details like parts used and labor hours, then routes it for approval based on your crew's real-time locations. Flexible integrations with your CRM and accounting tools create a seamless flow, eliminating errors that plague 40% of home service invoices. It's enterprise-grade reliability, designed for the unpredictability of drain unclogs and boiler installs—not a rigid template.
What Makes Us Different:
Unlock Efficiency in Every Job Cycle
Accelerate Cash Flow for Growth
Accelerate Cash Flow for Growth: Plumbing businesses see payments cycle 40% faster with our AI, turning delayed invoices from full bathroom remodels—complete with copper repiping and tile backer board—into immediate funds for new cargo vans or pipe-threading machines, freeing you to bid on more commercial contracts without cash crunches during spring thaw seasons.
Slash Errors and Client Disputes
Slash Errors and Client Disputes: Custom AI matches invoice line items to job tickets precisely, reducing billing errors by 85%—no more arguments over overtime charges from after-hours tankless water heater installations or emergency clog resolutions, keeping your reputation spotless in tight-knit suburban communities.
Empower Field Teams Without the Paper Burden
Empower Field Teams Without the Paper Burden: Techs snap photos of corroded galvanized pipes or faulty fixtures on-site; AI processes everything instantly. This cuts admin time by 60%, letting your crew focus on brazing joints or pressure-testing systems instead of paperwork, boosting job completion rates by 25% during busy summer irrigation surges.
What Clients Say
""Before AIQ, we'd lose track of invoices from weekend main line backups, and it took 3-5 days to reconcile with our field notes. Now, the system auto-pulls details from our ServiceTitan app, including exact footage jetted, and we've cut billing time from 5 days to under 24 hours—finally getting paid promptly for those urgent residential calls without the endless follow-ups.""
Mike Rivera
Owner, Riverside Plumbing & Drain Services, serving Sacramento suburbs
""Our multi-service setup was a nightmare for invoicing—plumbing jobs like water softener installs mixed with handyman drywall patches led to constant mix-ups on labor splits. Their custom AI sorts it all out by service type, and last quarter alone, we avoided $8K in disputes over fixture surcharges. It's like having an extra billing specialist who handles multi-trade chaos 24/7.""
Sarah Chen
Operations Manager, Metro Home Pros Multi-Service, based in Chicago metro area
""I was skeptical about AI for something as hands-on as plumbing fieldwork, but this changed everything. Invoices from garbage disposal replacements now approve via mobile while we're snaking drains on-site, and our error rate dropped from 12% to zero in just two months amid a harsh winter freeze. Cash flows better for stocking more PVC fittings, and clients rave about the seamless process.""
Tom Harlan
Lead Master Plumber, Harlan Pipe & Drain Solutions, operating in Denver foothills
Simple 3-Step Process
Discovery and Mapping
We dive into your plumbing operations—mapping workflows from job dispatch to payment collection, identifying pain points like seasonal invoice spikes.
Custom AI Design
Our engineers build a bespoke system, training AI on your historical invoices to handle specifics like variable labor rates for emergency vs. routine calls.
Integration and Launch
We integrate with your tools, test rigorously on real scenarios like multi-trade jobs, then launch with full training—ensuring smooth rollout without disrupting your schedule.
Why We're Different
What's Included
Common Questions
How does your AI handle handwritten invoices from field plumbers?
Our custom AI uses advanced OCR tuned specifically for the messy handwriting common in home services. It scans photos taken on mobile devices, extracting key details like job descriptions, materials (e.g., PVC fittings), labor hours, and totals with 98% accuracy—far better than generic tools. For plumbers, this means no more re-entering notes from a soggy notepad after a basement flood job. We train the model on your sample invoices during setup, adapting to your team's shorthand, and flag ambiguities for quick human review. This cuts processing time from hours to minutes, letting you focus on the next service call rather than desk work. Plus, it integrates directly with your dispatching app to auto-match against job tickets, reducing errors that could lead to client disputes.
Can this system integrate with my existing plumbing CRM and accounting software?
Absolutely—unlike off-the-shelf solutions that offer limited plugins, we build deep, two-way API integrations tailored to your stack. For a typical plumbing setup with something like ServiceTitan for CRM and QuickBooks for accounting, our AI pulls job data (e.g., customer address, service type like water line repair) and pushes processed invoices seamlessly. No more copy-pasting between apps. We've handled integrations for over 100 home service firms, ensuring data flows securely without disrupting your workflow. During discovery, we map your exact processes, like syncing emergency surcharges, so everything aligns. This unified approach eliminates the 'subscription chaos' of disconnected tools, saving you 15-20 hours weekly on manual reconciliations and giving you a single source of truth for all financials.
What if my business handles multi-service jobs, like plumbing plus HVAC?
We specialize in this exact challenge for home services pros. Our custom AI is designed to parse complex invoices from combined jobs—identifying line items for plumbing (e.g., fixture replacement) versus HVAC (e.g., duct cleaning) and allocating costs accurately. It uses rule-based logic you define, like splitting labor based on time logs from your field app, to avoid over- or under-billing. For instance, on a full-home reno, it auto-generates separate subtotals while creating one cohesive invoice for the client. We've seen multi-service firms reduce billing errors by 75% this way, preventing the disputes that erode trust. Setup includes training on your historical data, so it learns your pricing tiers, and it's flexible to add new service lines as you expand—ensuring scalability without rework.
How secure is the AI for sensitive plumbing client data like addresses and payment info?
Security is non-negotiable in home services, where you're trusted with home access details. We build with enterprise-grade encryption—data in transit uses AES-256, and at rest, it's stored in compliant clouds like AWS with SOC 2 standards. Access controls are role-based: field techs see only job-specific info, while admins get full oversight. For plumbers, this means invoice photos of client properties are processed ephemerally—AI extracts data without retaining images unless you specify. We conduct regular audits and include features like audit logs for every approval step, helping you meet local privacy regs. Unlike generic platforms, our owned systems avoid third-party vulnerabilities, and we've never had a breach in 10+ years, giving you peace of mind when handling high-value jobs like whole-house repipes.
What's the timeline and cost for implementing this for a small plumbing team?
For a small team of 5-10 plumbers, we deliver a MVP in 4-6 weeks, starting with core invoice capture and approvals, then iterating based on your feedback. Full rollout, including integrations, takes 8-12 weeks—faster than custom dev elsewhere because we use proven frameworks honed on 150+ similar projects. Costs start at $15K for basics, scaling to $40K for advanced features like predictive analytics, with ROI hitting in 3-6 months via time savings (e.g., 25 hours/week at $50/hour = $65K annual value). No long-term subs; you own it outright. We offer a free audit to scope exactly, factoring in your volume—like 50 jobs/month—and pain points, such as seasonal rushes, to ensure it's built for your pace without upfront bloat.
Will this AI scale as my plumbing business grows to more locations?
Yes, our solutions are engineered for scalability from the start—handling 100 invoices today or 1,000 tomorrow without performance dips. For multi-location plumbers, we design centralized dashboards with location-specific views, like tracking payments for your downtown shop versus suburban crews. The AI adapts via modular code: add branches, and it auto-routes approvals by region, incorporating local tax rules for things like sewer line installs. We've scaled systems for firms growing 3x in revenue, maintaining 99.9% uptime even during peaks. Unlike no-code limits that cap at certain volumes, ours uses robust backends, so as you add multi-service arms or territories, it evolves seamlessly—saving you from costly rebuilds down the line.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.