Stop Losing Hours to Manual Tire Invoice Chaos AI-Powered Processing Built for Your Shop
Tire shops waste up to 25 hours weekly on invoice data entry alone. Our custom AI solutions cut that to under 2 hours, boosting efficiency by 90% and freeing your team for bay work.
Join 150+ automotive businesses with streamlined operations
The "Invoice Overload" Problem
Endless manual entry for tire supplier invoices, including DOT codes and tread depth specs, during peak seasons like spring tire rotations
Mismatched quantities and pricing errors on mixed tire shipments, such as incorrect load ratings for SUV vs. passenger car tires from suppliers like Continental
Delayed approvals stalling payments to key vendors like Michelin or Goodyear
Reconciliation nightmares with handwritten notes from mobile service calls, like on-site alignments or roadside tire changes
Inventory discrepancies from unprocessed invoices leading to stockouts
Inventory discrepancies from unprocessed invoices leading to stockouts of high-demand sizes, such as 225/65R17 all-season radials
Our Tailored AI Invoice System Transforms Your Workflow
With over a decade architecting enterprise-grade solutions for automotive SMBs, we've helped 50+ tire shops eliminate invoice bottlenecks using proven, custom-built AI.
Why Choose Us
We don't push cookie-cutter software. Instead, we engineer a bespoke AI system that ingests your tire invoices—whether scanned from paper slips or PDFs from suppliers—and automates the entire process. Think of it like upgrading from a rusty alignment rack to a precision laser system: everything aligns perfectly to your shop's rhythm. Our approach starts with mapping your unique flow, from receiving bulk tire deliveries to reconciling with QuickBooks or Xero. No more one-size-fits-all limitations that ignore seasonal surges in orders.
What Makes Us Different:
Unlock Efficiency Gains Tailored to Tire Operations
Slash Processing Time Dramatically
Slash Processing Time Dramatically: Manual entry for tire invoices, including barcode scans and spec verifications, that once took 25 hours a week drops to 2. Your techs spend more time on wheel balancing and mounting tires than typing numbers, directly lifting your shop's throughput by 40% during busy periods like summer road trip season.
Minimize Costly Errors in Bulk Orders
Minimize Costly Errors in Bulk Orders: AI verifies tire specs like sidewall markings and UTQG ratings against supplier catalogs, catching mismatches that lead to overpayments. Shops report saving $5,000+ annually on erroneous charges for premium brands like Bridgestone Dueler H/L tires.
Accelerate Cash Flow for Inventory Replenishment
Accelerate Cash Flow for Inventory Replenishment: Faster approvals and payments mean quicker vendor rebates and volume discounts on tire lines. Benchmark: 70% reduction in days sales outstanding, ensuring you restock popular sizes like P215/60R16 without delays during peak demand.
What Clients Say
"Before AIQ, our team was buried under stacks of tire invoices every spring rush for seasonal rotations. Now, the system auto-pulls data from suppliers' portals like Goodyear's, and we've cut errors on 500+ monthly lines—such as mismatched 18-inch rims—by half. It's like having an extra admin without the payroll hit, boosting our bay utilization by 30%."
Mike Rivera
Operations Manager, Apex Tire Pros (4-location chain in Texas)
"We handle warranty claims for retreads on commercial fleets, and manual logging was a nightmare with varying DOT dates. Their custom AI tags and routes everything correctly—saved us 15 hours a week on processing and caught a $2,200 overcharge on Firestone FS590 tires last quarter. Game-changer for our three-bay shop serving urban delivery routes."
Sarah Chen
Owner, Urban Wheels Garage (Independent tire and fleet service in Chicago)
"Integrated seamlessly with our shop management software like Mitchell1. No more double-entry for tire alignments and rotations billed separately after oil changes. Processing time went from days to minutes for our high-volume alignments, and our accountant loves the clean exports with VIN-linked data for tax season audits."
Tom Hargrove
General Manager, Speedy Tire Centers (Regional chain with 12 service bays in the Midwest)
Simple 3-Step Process
Discovery and Mapping
We audit your current invoice flow, from supplier deliveries to payment runs, identifying pain points like seasonal tire order spikes.
Custom AI Build
Our engineers craft your system using advanced frameworks, training it on your real invoices for 98% accuracy in extracting tire details and fees.
Integration and Launch
We connect it to your tools, test with live data, and train your team—rolling out in weeks, not months, for immediate efficiency boosts.
Why We're Different
What's Included
Common Questions
How does your AI handle different tire supplier invoice formats?
Our custom AI is trained on a wide range of formats from major suppliers like Continental and Pirelli, including PDFs, emails, and paper scans. It extracts key details—tire models, quantities, unit prices, and taxes—with 98% accuracy, even on low-quality images from mobile uploads. Unlike off-the-shelf tools that struggle with variations, we fine-tune the model to your specific vendors, reducing manual corrections by 90%. This means faster processing during peak times when you're receiving multiple deliveries daily, ensuring your inventory stays accurate without constant oversight.
Can this integrate with our existing accounting system?
Absolutely. We specialize in deep, two-way integrations with popular automotive tools like Shop-Ware, Tekmetric, or even older systems via APIs or secure file exports. For instance, invoice data flows directly into your ledger, updating tire stock levels in real-time. We've connected to QuickBooks for over 100 shops, automating entries that once took hours. No disruptive overhauls—just a seamless bridge that fits your workflow, cutting data silos and errors by 85%. If your setup is unique, our team audits it first to guarantee compatibility.
How long does implementation take for a small tire shop?
For most shops with 5-10 bays, we deliver a fully operational system in 4-6 weeks. This includes discovery (week 1), building and testing the AI model on your sample invoices (weeks 2-3), integration with your tools (week 4), and hands-on training plus go-live support (weeks 5-6). It's phased to minimize disruption—start with core processing, then add features like mobile capture. Shops see quick wins immediately, like 50% time savings on the first batch. Our enterprise-grade approach ensures it's robust from day one, scaling as your business grows.
Is the system secure for handling sensitive invoice data?
Security is paramount in automotive, where invoices often include customer payment info. We build with end-to-end encryption, role-based access (e.g., techs see only approvals, not full finances), and compliance with standards like SOC 2. Data is stored in your owned system, not rented clouds prone to breaches. For tire shops dealing with warranty details, we add audit trails for every action. In benchmarks, our setups reduce fraud risks by 95% compared to manual processes. Regular updates keep it ahead of threats, giving you peace of mind during busy seasons.
What kind of support do you provide after launch?
Post-launch, you get dedicated support from our automotive specialists—unlimited during the first 90 days, then tiered plans starting at 10 hours monthly. This includes monitoring system performance, tweaking AI for new supplier formats (like seasonal tire promos), and quarterly reviews to optimize based on your data. We've helped shops adapt to changes like rising rubber costs by refining extraction rules. It's not just setup; it's ongoing partnership to maintain 99% uptime and evolving efficiency, ensuring your investment compounds over time.
How does this help with seasonal tire demand fluctuations?
Tire shops face wild swings—summer all-seasons to winter spikes. Our AI scales effortlessly, processing 10x volumes without added staff. It prioritizes high-priority invoices (e.g., urgent restocks) via smart routing, and forecasts payment needs based on historical patterns. One client handled a 300% order surge last winter with zero delays. By automating 80% of the workflow, it frees your team for customer-facing tasks, directly impacting revenue during peaks. We design it flexible, like adjustable tire pressure—adapting to your exact rhythm.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.