Stop Juggling Jobber's Limitations Own a Custom AI System Built for Your Gym
Imagine ditching the monthly fees and rigid templates that slow down your member check-ins and class bookings. With AIQ Labs, you'll have a seamless, owned workflow that boosts retention by 30% and cuts admin time in half—no more vendor lock-in holding you back.
Join 250+ fitness businesses with unified systems that drive real member loyalty
The "Jobber Mismatch" Problem
Inflexible Scheduling Cramping Your Yoga, HIIT, and Pilates Class Variety
Member Data Silos Killing Personalized Retention Efforts for Your Wellness Programs
Subscription Fees Eating Into Your Wellness Program Profits from Retreats and Packages
Clunky Mobile Check-Ins Frustrating Busy Gym-Goers Rushing to Spin or Barre Classes
Manual Follow-Ups Missing Dropout Prevention Opportunities in Bootcamp and Meditation Sessions
Limited Integrations Disrupting Your Fitness App Ecosystem for Wearables and Nutrition Trackers
Your Tailored AI Gym Management Solution
We've helped over 100 fitness studios replace Jobber with custom systems that fit like a perfectly tailored workout plan
Why Choose Us
Let's be honest, Jobber works for basic field services, but for your gym's unique flow—from group classes to personal training sessions—it's like wearing off-the-rack shoes during a marathon. We build a custom AI-powered system just for you. No more forcing your member experiences into someone else's mold. Our multi-service approach integrates everything: scheduling, payments, and retention tools into one owned platform. You're probably thinking, 'But will it scale with my growing studio?' Absolutely. We design it flexible, so as your membership swells, your system evolves without extra costs or headaches.
What Makes Us Different:
Unlock Retention-Driven Growth for Your Studio
Boost Member Retention by 25%
Boost Member Retention by 25%: Picture this: AI automatically flags at-risk members based on attendance patterns in yoga or HIIT classes and sends tailored re-engagement nudges, like a custom 7-day Pilates challenge reminder. No more generic emails that get ignored. Studios using our systems see dropout rates drop significantly within 3 months, turning one-time sign-ups into lifelong loyalists who stick around for your full wellness lineup.
Cut Admin Time by 40 Hours a Week
Cut Admin Time by 40 Hours a Week: Here's the thing—your team shouldn't spend mornings manually updating rosters for spin classes or chasing payments for personal training packages. Our custom automations handle check-ins, digital waiver signings for group fitness, and even inventory for yoga mats or resistance bands. One client reclaimed their weekends, focusing on what matters: creating amazing wellness experiences like guided meditation series.
Scale Without Subscription Surprises
Scale Without Subscription Surprises: Unlike Jobber's escalating fees as your classes fill up, our solution is yours to own. Add features like virtual class streaming for remote barre sessions or integrated nutrition tracking for wellness coaching without vendor upsells. It's flexible, fitting your multi-service model perfectly, from high-energy spin sessions to restorative mindfulness workshops, all while keeping costs predictable year-round.
What Clients Say
"We were losing members because our scheduling felt clunky—Jobber just didn't handle our hybrid yoga flow and high-intensity interval training classes well, especially with peak-hour overlaps. After AIQ Labs built our custom system, check-ins are instant via app, and we've kept 15% more members year-over-year, with attendance up 20% in our evening sessions. It's like having a personal trainer for our operations, keeping everything in sync."
Sarah Thompson
Owner, FlowState Yoga & Fitness Studio in Austin, TX
"Mike Rivera"
Mike Rivera
General Manager, Peak Performance Gym & Wellness Retreat Center in Denver, CO
"As a boutique gym with barre sculpt and HIIT circuits, we needed something beyond off-the-shelf tools to manage our 200+ active members. Their custom dashboard tracks everything from class attendance to post-session feedback in real-time, even syncing with our wearable data imports. No more data silos—our team now spots trends like low evening class turnout after work hours and adjusts offerings on the fly, boosting overall engagement by 22%. Honestly, it's transformed how we keep members hooked on their fitness journey."
Emily Chen
Operations Director, Vitality Wellness Center in Seattle, WA
Simple 3-Step Process
Discovery Session
We dive into your gym's daily realities—class flows, member pain points, and retention goals—to map out a plan that fits like a glove.
Custom Build Phase
Our engineers craft your AI system from the ground up, integrating tools like your fitness apps and CRM without the fragility of Zapier-style connections.
Launch and Optimize
We roll it out with training for your staff, then fine-tune based on real usage, ensuring it grows with your studio's unique wellness vibe.
Why We're Different
What's Included
Common Questions
How does your custom system differ from Jobber for gym management?
Jobber shines for simple service scheduling, but gyms need more—like handling group classes, member portals, and retention analytics. We build a tailored AI system that integrates your specific tools, such as fitness trackers or nutrition apps, into one owned platform. No monthly fees piling up; instead, you get unlimited flexibility. For example, if your studio offers yoga and CrossFit, we customize workflows to manage waitlists and hybrid sessions seamlessly. It's designed for your exact needs, reducing admin hassles and boosting that member loyalty you're chasing. We've seen studios cut their tool stack from 5+ apps to just one unified system.
What if my gym uses other software like Mindbody already?
No problem—we specialize in deep, two-way integrations that make your existing tools work smarter together. Unlike Zapier's brittle connections, our custom AI builds create a single source of truth, syncing member data from Mindbody to your custom dashboard without manual exports. Imagine auto-populating class rosters or pulling attendance for personalized follow-ups. For a mid-sized studio, this meant slashing data entry time by 35 hours weekly. We assess your setup during the free consultation to ensure everything flows smoothly, tailored to your multi-service model.
How much does a custom gym management system cost?
Costs vary based on your gym's size and needs, but think of it as an investment that pays off fast by ditching subscriptions. A basic setup for a single-location studio starts around $15,000-$25,000 for the build, with no ongoing fees. For multi-service operations with AI features like predictive retention, it might range $30,000-$50,000. Compare that to Jobber's $200+/month escalating with users—over three years, you're saving thousands. We focus on ROI: one client recouped costs in six months through higher retention. Let's chat specifics in your consultation to build a quote that fits your budget.
Can this system handle virtual or hybrid fitness classes?
Absolutely—our custom solutions are built for the modern gym landscape, including seamless hybrid support. We integrate video platforms like Zoom with your scheduling, auto-generating links and tracking virtual attendance alongside in-person. For retention, AI analyzes participation to suggest hybrid packages. A wellness center we worked with saw 20% more sign-ups for their online Pilates after we added this. It's flexible: members book via app, get reminders, and you manage it all in one dashboard. No more juggling separate tools that break during live streams.
How long does it take to implement the custom AI system?
From discovery to launch, most gyms are up and running in 8-12 weeks, depending on complexity. We start with a quick audit of your current setup, then build in phases: core scheduling first, then AI features like member personalization. Testing ensures it fits your workflow without disruptions—think minimal downtime during your busy seasons. One boutique gym went live in under 10 weeks and immediately saw smoother class bookings. We're hands-on throughout, training your team so adoption is smooth and your member experience elevates right away.
Will I own the system after it's built, or is there ongoing dependency?
You fully own it—no strings attached. Unlike Jobber or Zapier, where you're renting and locked in, we deliver the complete codebase, hosting setup, and documentation. Update it yourself or with any developer; there's no vendor dependency. This means total flexibility for your gym's growth, like adding new wellness services without approval. Clients love this freedom—one studio even expanded to a second location using the same owned system, saving big on new subscriptions. We provide optional maintenance if needed, but ownership is yours from day one.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.