Stop Juggling Disconnected Tools That Hinder Your Students' Progress Own a Custom AI System Built for Your Language School
We understand the frustration of watching promising students slip through cracks because of clunky admin workflows. You're not alone—many language schools lose 20-30% of enrollment potential to outdated systems. We've helped over 50+ educators build unified platforms that boost retention and scale learning effortlessly.
Join 50+ language schools achieving 25% higher student outcomes
The "Fragmented Workflow" Problem
Manual Tracking of Student Progress in Language Proficiency Levels Leads to Missed Intervention Opportunities
Inconsistent Scheduling Across Multiple Classes and Teachers
Generic Learning Management Systems Fail to Capture Nuanced Metrics Like Speaking Fluency and Cultural Competency in Language Training
High Dropout Rates in Immersion Programs Stem from Inadequate Personalized Feedback on Pronunciation and Vocabulary Acquisition
Subscription Overload Drains Budgets Without Scaling Enrollment
Fragmented Communication Between Students, Teachers, and Parents
Tailored AI Solutions That Fit Your Language School's Unique Rhythm
With years of experience partnering with educators, we've transformed chaotic operations into streamlined ecosystems for over 50 language programs.
Why Choose Us
We get it—running a language school means balancing creative teaching with endless admin. Off-the-shelf tools like Jobber or Zapier force you into rigid boxes, ignoring the fluid nature of language acquisition. That's why we build custom AI systems from the ground up. Imagine a unified dashboard that tracks student fluency milestones, automates attendance, and suggests personalized drills—all owned by you, no vendor lock-in. We've seen this before: schools drowning in subscriptions finally breathe free with a flexible platform designed for scalable learning and real student outcomes.
What Makes Us Different:
Unlock Student Success Without the Hassle
Boost Retention with Personalized Learning Paths
Boost Retention with Personalized Learning Paths: Our custom AI analyzes student performance in real-time against CEFR benchmarks, recommending tailored exercises like targeted pronunciation drills that keep learners engaged. Language schools using our systems report <span class="gradient">35% higher completion rates</span> within one academic year, turning casual enrollees into fluent graduates ready for certification exams.
Streamline Operations for More Teaching Time
Streamline Operations for More Teaching Time: Say goodbye to manual grading of oral assessments and scheduling of group immersion sessions. We automate routine tasks like progress report generation, freeing teachers to focus on interactive role-playing activities. One mid-sized language academy saved <span class="gradient">15 hours per week</span> per instructor over a semester, directly improving lesson quality and boosting student satisfaction scores by 25%.
Scale Enrollment Without Scaling Headaches
Scale Enrollment Without Scaling Headaches: Built for growth in international language programs, our systems handle class expansions seamlessly with adaptive cohort management. Integrate AI chatbots for instant inquiries on course prerequisites, reducing admin workload by <span class="gradient">40%</span> during peak registration periods while attracting more international students through multilingual onboarding flows that support visa-related documentation.
What Clients Say
""Before AIQ Labs, we were buried in spreadsheets for tracking student progress in CEFR-aligned proficiency tests—it was chaos during our summer intensive enrollment peaks. Now, our custom dashboard flags at-risk learners early with alerts on vocabulary retention gaps, and we've cut dropouts by 28% in just six months. Teachers actually have time to innovate with AI-driven conversational practice modules for business Spanish." - Maria Gonzalez, Director of Curriculum, Lingua Viva Language Academy, Madrid"
Maria Gonzalez
Director of Curriculum, Lingua Viva Language Academy, Madrid
""Switching from Jobber was a game-changer for our rotating immersion classes in Mandarin and French. Their one-size-fits-all scheduling didn't handle our variable cohort sizes or cultural holiday adjustments. AIQ built us a flexible system that syncs with Google Classroom and predicts peak enrollment times based on student visa cycles and historical data. Enrollment's up 15% year-over-year, and no more monthly fees draining our budget for teacher training workshops." - David Chen, Operations Manager, Global Tongue Institute, San Francisco"
David Chen
Operations Manager, Global Tongue Institute, San Francisco
""We struggled with parent communications for our ESL programs—emails got lost amid busy schedules, and progress updates on listening comprehension were inconsistent. The AI-powered portal they created sends automated fluency reports based on TOEFL-style assessments and schedules virtual parent-teacher chats. Satisfaction scores jumped from 7.2 to 9.1 in one semester, and it's all ours to tweak as our curriculum evolves with new multimedia resources." - Elena Petrova, Principal, EuroLang School, Berlin"
Elena Petrova
Principal, EuroLang School, Berlin
Simple 3-Step Process
Discovery Session
We dive deep into your school's challenges, like uneven class fills or feedback delays, to map out a custom blueprint. No sales pitch—just understanding your student-focused goals.
Design and Build
Our engineers craft your AI system, integrating tools for progress tracking and personalization. We test rigorously, ensuring it fits like a well-tailored curriculum—flexible and precise.
Launch and Optimize
Go live with full training for your team. We monitor for the first 30 days, tweaking based on real usage—like refining AI recommendations for beginner vs. advanced cohorts.
Why We're Different
What's Included
Common Questions
How does this differ from Jobber for managing my language school?
Jobber is great for field services like scheduling appointments, but it's not built for education's nuances—like tracking language proficiency or personalizing curricula. We create a bespoke AI system that owns your data, eliminates subscriptions, and scales with student growth. For instance, instead of rigid templates, our solution uses AI to adapt to irregular class rotations or cultural holiday impacts, saving you time and boosting outcomes without vendor dependencies.
Can I integrate this with my existing student management software?
Absolutely. We specialize in deep, two-way integrations with platforms like Moodle or Blackbaud, creating a seamless flow for student records, payments, and progress data. No more manual exports—our custom APIs ensure real-time syncing, reducing errors by up to 90%. We've done this for schools with mixed tech stacks, turning fragmented tools into a cohesive system that supports scalable learning without disrupting your workflow.
What if my school grows—will the system scale?
Yes, our architectures are designed for expansion, handling everything from 50 to 500 students without performance dips. We use robust frameworks that auto-scale based on enrollment spikes, like summer intensives. One client went from 120 to 300 learners in a year; their system adapted flawlessly, incorporating new AI features for larger cohorts while keeping costs fixed since you own it outright.
How long does it take to build and launch?
Typically 8-12 weeks, depending on complexity. We start with a quick discovery to pinpoint needs, like automating attendance for hybrid classes, then build iteratively with your input. Testing ensures it's ready for live use, and we provide training so your team hits the ground running. Post-launch, we optimize for the first month, fine-tuning AI elements like progress predictions to match your school's unique rhythm.
Is this secure for student data, especially with international privacy laws?
Security is paramount—we comply with GDPR, FERPA, and similar regs, using encrypted data handling and role-based access. Your custom system stores info on secure, owned servers, not third-party clouds prone to breaches. We've audited systems for global language programs, ensuring sensitive details like accent assessments remain protected while enabling features like secure parent sharing.
Do I need technical staff to maintain it?
No, we build it user-friendly for non-tech educators, with intuitive interfaces for updating curricula or viewing analytics. You own the code, so no ongoing vendor fees, but we offer optional support packages. Most schools manage independently after training, tweaking things like lesson templates themselves—empowering your team without the IT burden typical agencies impose.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.