Stop Juggling Clunky Tools That Disrupt Your Studio Flow Own a Custom AI System Built Just for Your Pilates Business
Imagine cutting admin time by 40% while boosting member retention with seamless, personalized experiences—no more subscription headaches or rigid software holding you back.
Join 150+ fitness studios with unified systems that drive retention and growth
The "Fragmented Operations" Problem
Manual check-ins at the reformer station stealing precious minutes from your flow sequences and client cues
Inconsistent follow-ups leading to silent member drop-offs
Disjointed class scheduling leading to overcrowded reformer sessions while beginner mat classes sit half-empty
Payment glitches disrupting the serene studio vibe
Generic fitness trackers overlooking subtle form corrections and breathwork progress in yoga or Pilates sessions
Juggling multiple subscription apps for class bookings and member tracking, inflating costs without improving session attendance
Tailored AI Workflows for Your Pilates Studio
We've powered 50+ wellness studios with custom systems that feel like an extension of your team
Why Choose Us
Let's be honest—off-the-shelf tools like Jobber or Zapier treat your studio like just another service business, forcing square pegs into round holes. You're probably thinking, 'My members expect that calm, personalized flow in every class.' That's why we build custom AI solutions from the ground up, integrating your CRM, scheduling, and payment systems into one owned platform. No brittle connections. Just smooth operations that enhance member experiences and keep retention high. Think of it like crafting a perfect Pilates sequence: every move customized to your studio's rhythm.
What Makes Us Different:
Unlock Studio Efficiency Without the Chaos
Boost Member Retention Effortlessly
Boost Member Retention Effortlessly: Our custom AI flags at-risk members based on attendance dips or missed reformer classes, then auto-sends tailored re-engagement invites—like a gentle nudge for that invigorating core-strengthening Pilates session they love. Studios see 30% higher retention rates within six months, turning one-time visitors into loyal practitioners who stick around for progressive series.
Streamline Operations for More Teaching Time
Streamline Operations for More Teaching Time: Forget manual rosters. Our system automates check-ins with QR codes at the studio door, tracks prop usage on reformers and mats, and syncs payments in real-time via integrated POS. One Pilates studio owner reclaimed 15 hours a week during peak seasons, focusing on what matters: guiding breathwork and personalized alignments, not endless paperwork.
Scale Personalization Without Extra Staff
Scale Personalization Without Extra Staff: AI generates custom progress reports and class recommendations based on individual form improvements in poses or reformer exercises, tracked over 8-week cycles. Members feel truly seen, leading to 25% more rave reviews on platforms like Mindbody and organic word-of-mouth growth—without you hiring more admins for one-on-one consultations.
What Clients Say
"Before AIQ, we were scrambling with Jobber for scheduling reformers and separate apps for payments—it was total chaos during our evening flow classes. Now, our custom system handles everything from mat bookings to personalized follow-up texts about missed sessions. Member no-shows dropped 22% in just two months, and I'm actually enjoying guiding my clients' progress again."
Elena Vasquez
Owner, CoreFlow Pilates
"I was skeptical about ditching multiple subscriptions, but their AI setup integrated our old Mindbody CRM perfectly. Automated reminders for injury-specific Pilates classes have kept our retention steady at 85%, even through the post-holiday slow season. It's like having an extra instructor who never sleeps, always cueing the right breathwork."
Marcus Hale
Studio Director, Align Wellness Studio
"We used to lose track of member progress across our mixed-level yoga and reformer classes—total chaos for building personalized progression plans. AIQ built us a dashboard that pulls it all together, highlighting improvements in alignment and core stability. In three months, our average class attendance jumped from 12 to 18, and feedback on form corrections has never been better."
Sophia Grant
Manager, Harmony Pilates Center
Simple 3-Step Process
Discovery Session
We dive into your studio's daily flow— from reformer setups to member check-ins—to map out exact pain points and goals. No cookie-cutter questions; it's all about your unique rhythm.
Custom Design & Build
Our engineers craft your AI system, integrating tools like scheduling and payments into a unified dashboard. We test every flow, ensuring it enhances that peaceful Pilates vibe without disruptions.
Launch & Optimize
Go live with full training for your team. We monitor for the first 30 days, tweaking based on real usage—like fine-tuning a posture correction—to maximize retention and efficiency.
Why We're Different
What's Included
Common Questions
How does this differ from Jobber for my Pilates studio?
Jobber's great for basic field services, but it's rigid for wellness flows like nuanced member tracking or personalized Pilates progressions. We build a custom AI system that owns your data—no subscriptions—and adapts to your studio's needs, like auto-suggesting modifications for injuries. You're not renting; you own a flexible tool that integrates everything from bookings to retention nudges, saving you 30-40% on monthly costs while boosting member loyalty. Let's chat about your specific setup.
What if I already use other software like Mindbody?
No problem—we specialize in seamless integrations without the headaches of Zapier. Our custom builds pull data from Mindbody into your owned AI hub, automating things like attendance-linked payments or churn predictions. One studio we worked with synced their existing system in two weeks, cutting manual entries by 25 hours monthly. It's all tailored: we map your workflows first, ensuring nothing disrupts your class flow. You'll own the whole setup, ditching vendor dependencies for good.
How much does a custom system cost compared to subscriptions?
Upfront, it's an investment—like outfitting your studio with premium reformers—but think long-term: no recurring fees means payback in 6-12 months. For a mid-sized Pilates studio, we start around $15K for a full workflow build, versus $500+ monthly on tools like Jobber and add-ons. You own it outright, with unlimited tweaks. We've helped owners redirect those savings to marketing, growing classes by 20%. Exact pricing? It depends on your needs—let's discuss in a free consult.
Can this system handle personalized member experiences?
Absolutely—personalization is our sweet spot for retention-driven studios. Our AI analyzes attendance and feedback to send custom invites, like 'Ready for that advanced teaser sequence?' It feels human, not robotic. A client saw engagement rise 35% after implementing progress-based recommendations. We train it on your data for that authentic touch, integrating with your CRM for seamless delivery. No more generic blasts; it's built for the intimate vibe of Pilates.
How long until my studio is running on this custom AI?
Typically 4-8 weeks from discovery to launch, depending on complexity. We start with a deep dive into your operations—scheduling quirks, member touchpoints—then build and test iteratively. Pilotes studios often go live in 6 weeks, with full optimization in the next month. It's not rushed; we ensure it fits like a well-aligned spine. Post-launch, our team sticks around for tweaks, so you're never left hanging like with off-the-shelf updates.
Is the system secure for member health data?
Security is non-negotiable, especially with sensitive wellness info like injury histories. We use enterprise-grade encryption, compliance-ready builds (think HIPAA-inspired for studios), and host on secure clouds you control. No third-party risks like with shared platforms. We've audited systems for 20+ fitness clients, ensuring data stays yours. Regular updates? You own them, so they're always current without surprise fees. Peace of mind for you and your members.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.