Stop Juggling Jobber's Limitations Own a Custom AI System Built for Your Portfolio
Tired of rigid scheduling and fragmented tenant communications? Over 80% of property managers report wasting 15+ hours weekly on manual tasks—our tailored solutions reclaim that time, boosting efficiency by up to 40%.
Join 250+ businesses with streamlined property operations
The "Fragmented Ops" Problem
Manual work order tracking in Yardi or AppFolio leads to delayed HVAC repairs and tenant dissatisfaction in multi-family buildings
Inconsistent ACH rent collection across Class A and Class B apartment portfolios creates cash flow gaps during peak leasing seasons
Coordinating third-party vendors for annual fire safety inspections and turnover cleanings consumes excessive administrative hours in commercial and residential mixes
Vacancy reporting siloed in Excel dashboards overlooks submarket trends and delays proactive marketing for retail strip centers or office spaces
Inconsistent tenant screening using varied credit checks and eviction histories per property risks Fair Housing Act compliance violations
Reactive lease renewal outreach via email blasts results in 20-25% higher turnover in urban multifamily communities
Your Tailored AI Property Management System
With a proven track record building enterprise-grade solutions for 50+ real estate firms, we craft systems that fit your exact operational blueprint.
Why Choose Us
Unlike Jobber's one-size-fits-all approach, we engineer a custom-built AI platform from the ground up. Imagine a unified dashboard that anticipates maintenance needs before calls flood in, automates vendor bids for cost savings, and predicts vacancy risks with 90% accuracy. We integrate seamlessly with your existing tools—think Yardi or AppFolio—without the vendor lock-in. Short on time? Our process delivers a production-ready system in 8-12 weeks. This isn't assembly; it's architecture designed for your portfolio's scale.
What Makes Us Different:
Unlock Efficiency Tailored to Your Properties
Accelerate Maintenance Response Times
AI triages maintenance requests by urgency—e.g., plumbing leaks vs. cosmetic touch-ups—routing high-priority issues to certified vendors via integrated apps like Buildium. Property managers cut resolution times from 48 hours to under 4, slashing tenant complaints by 35% and improving Net Promoter Scores in competitive urban markets.
Optimize Rent Collection and Cash Flow
Custom AI automates personalized reminders via tenant portals, seamless ACH/Zelle processing, and automated late fee escalations across your multifamily or mixed-use portfolio. Reach 95% on-time collections—the benchmark for top REIT performers—freeing your team for value-add activities like amenity upgrades instead of payment disputes.
Streamline Vendor and Compliance Management
Built-in AI verifies vendor insurance certificates and tracks certifications like EPA lead-safe for ongoing compliance in residential and commercial properties. Avoid fines from overlooked HUD requirements; one client with 500+ units reduced annual audit prep from 20 hours to 2, ensuring uninterrupted operations and passing inspections on first try.
What Clients Say
"We were overwhelmed by Jobber's outdated scheduling for our 200-unit multifamily portfolio in downtown Chicago. AIQ Labs crafted a custom integration linking our maintenance logs with resident portals—now work orders are dispatched 50% faster, cutting emergency response times to under 2 hours and giving our team bandwidth for proactive property walkthroughs."
Sarah Jenkins
Regional Operations Director, Urban Properties Group (Managing 1,200+ Multifamily Units)
"Ditching our legacy system saved us $15K in annual fees and handed us full ownership. Their AI vacancy predictor, using local comps data, helped us lease up 15 vacant retail units last quarter that would've lingered empty amid market slowdowns—it's like an tireless asset manager spotting cap rate opportunities 24/7."
Mike Rodriguez
VP of Leasing and Acquisitions, Horizon Realty Partners (Specializing in Retail and Office Properties)
"Our fragmented setup struggled with rent rolls across 10 mixed-use properties, causing tracking errors and delays. Post-implementation, on-time collections reached 98% with automated escrow reconciliations, trimming admin overtime by 10 hours weekly and stabilizing our NOI projections for investor reports."
Lisa Chen
Chief Financial Officer, Pinnacle Property Management LLC (Overseeing $250M Portfolio)
Simple 3-Step Process
Discovery and Blueprint
We audit your current workflows, from tenant onboarding to eviction tracking, to map a custom AI architecture that eliminates your specific bottlenecks.
Build and Integrate
Our engineers code your system with AI for predictive maintenance and automated leasing, integrating deeply with tools like your CRM for a seamless, owned platform.
Deploy and Optimize
Launch with training tailored to your team, then monitor performance to refine—ensuring 99% uptime and ongoing tweaks for your evolving portfolio needs.
Why We're Different
What's Included
Common Questions
How does this differ from Jobber for property management?
Jobber offers a solid off-the-shelf tool for scheduling and invoicing, but it's rigid for multi-property portfolios with unique needs like varying state regulations or custom vendor workflows. Our custom AI system is built specifically for you—integrating rent collection, maintenance AI, and vacancy predictions into one owned platform. No monthly fees; you get unlimited flexibility. Clients typically see 30-50% efficiency gains in the first quarter, tailored to challenges like handling 100+ units without manual spreadsheets.
What integrations do you support for real estate tools?
We specialize in deep integrations with property management staples like Yardi, AppFolio, Buildium, and even CRM systems such as Salesforce or Realvolve. For example, we can pull tenant data directly into your AI dashboard for automated lease renewals or sync maintenance logs with accounting for instant invoicing. Unlike superficial Zapier connections that break, our two-way APIs ensure data flows reliably, reducing errors by up to 90%. We'll map this during discovery to fit your exact stack.
How long does it take to build and deploy the system?
From initial consultation to go-live, expect 8-12 weeks for a full custom build, depending on complexity. We start with a 2-week discovery to blueprint your workflows, then 4-6 weeks of development using agile sprints for features like AI maintenance triage. Testing ensures 99% uptime before deployment, with hands-on training. This timeline is faster than piecing together subscriptions and avoids the ongoing tweaks needed for off-the-shelf limitations in real estate scenarios.
Can this scale as my property portfolio grows?
Absolutely—our systems are engineered for scalability, handling everything from 50 to 5,000 units without performance dips. We use advanced frameworks that auto-scale with your growth, like adding new properties via API without rebuilding. One client expanded from 150 to 400 units post-implementation with zero downtime, maintaining features such as predictive analytics for turnover. Unlike Jobber's tiered pricing that balloons costs, you own it all, with flexible expansions baked in.
What about data security and compliance in property management?
Security is non-negotiable in real estate, so we build with enterprise-grade encryption, SOC 2 compliance, and role-based access to protect sensitive tenant data like payment histories or screening results. Our AI respects fair housing laws by anonymizing demographics in scoring models. We've audited systems for multi-state operations, ensuring GDPR and local regs are met. Clients report zero breaches in the first year, a stark contrast to generic tools' vulnerabilities—your data stays yours, fortified.
Do I need an in-house tech team to maintain the system?
No, that's the beauty of our ownership model. Once deployed, the system runs autonomously with built-in monitoring and auto-updates for AI models, like refining vacancy predictions based on new market data. We provide optional maintenance packages, but most clients handle basics via simple admin interfaces—no coding required. For a mid-sized firm managing apartments, this means your ops team focuses on properties, not IT, saving 20+ hours monthly compared to juggling Jobber add-ons.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.