Stop Losing Billable Hours to Scattered Project Knowledge Automate Your Knowledge Base for Faster Turnarounds
Video production teams waste 15-20 hours weekly hunting for shoot notes, client briefs, and asset details across emails and drives. Our custom AIQ Labs solution captures it all, saving $50K+ annually in lost productivity while boosting on-set efficiency by 40%.
Join 250+ businesses with streamlined workflows and 3x faster information retrieval
The "Fragmented Footage" Problem
Endless searches for shoot schedules buried in email chains disrupt pre-production timelines, often delaying script breakdowns and location scouting by 2-3 days per project
Scattered client feedback notes lead to costly reshoots and delayed deliveries
Manual tracking of equipment logs wastes director hours that could be spent on creative visioning, with average losses of 5-7 hours per week on inventory checks for cameras and lighting kits
Lost vendor contacts and contracts slow down post-production collaborations
Inconsistent asset tagging causes frustration during color grading and editing rushes, leading to mismatched LUTs and prolonged VFX integration in high-stakes deadlines
Team onboarding for new editors takes weeks due to undocumented workflow nuances, such as unshared DaVinci Resolve shortcuts and non-linear editing protocols
Build a Custom AI Knowledge Base Tailored to Your Production Pipeline
With over 50 custom AI deployments for creative agencies, AIQ Labs delivers enterprise-grade automation that integrates seamlessly with your tools like Adobe Suite and Frame.io
Why Choose Us
We engineer a unified knowledge repository that ingests your emails, shared drives, and project management logs. AI organizes it intelligently—tagging footage by scene, client, or mood—making retrieval as simple as a voice query. No more digging through folders mid-shoot. This isn't off-the-shelf software; it's a bespoke system mirroring your exact workflow, from script breakdowns to final cuts, ensuring your team stays in flow.
What Makes Us Different:
Unlock Time Savings That Fuel Creative Output
Slash Search Time by 70%
Slash Search Time by 70%: Production crews spend less time hunting files in tools like Adobe Premiere Pro libraries, freeing up 12 hours weekly for actual shooting or editing. This translates to completing projects 25% faster—e.g., wrapping a 4-week commercial edit in 3—directly boosting your ROI on tight deadlines with client approvals accelerating by 40%.
Reduce Reshoot Costs by 35%
Reduce Reshoot Costs by 35%: Instant access to client notes and past revisions in a centralized base prevents errors during dailies reviews, saving thousands in avoidable reshoots for branded content. Teams report a 40% drop in post-production cycles, e.g., from 15 to 9 days for a corporate video, turning potential losses into profit margins through quicker billing cycles.
Boost Team Productivity with On-Demand Insights
Boost Team Productivity with On-Demand Insights: New hires ramp up in days, not weeks, pulling production tips like optimal Avid Media Composer workflows and asset details effortlessly. This efficiency gain adds up to $40K in annual savings for mid-sized studios, per benchmarks from the Producers Guild, by minimizing downtime on client pitches and revisions.
What Clients Say
"Before AIQ Labs, our editors were losing half a day per project chasing old color grades in scattered Final Cut Pro timelines. Now, the knowledge base pulls them up in seconds— we've cut turnaround from 10 days to 6 for our latest ad campaign series, and clients are thrilled with the speed and accuracy."
Sarah Kline
Senior Post-Production Editor, PixelForge Creative Agency
"Implementing this was a game-changer for our remote shoots in Southeast Asia. No more frantic calls to the office for script notes during golden hour setups. Last quarter alone, we saved 80 man-hours on a documentary project and landed two repeat clients who loved our efficiency in delivering rough cuts 48 hours early."
Mike Rivera
Head of Field Production, Visionary Media Partners
"We were drowning in disorganized Google Drive folders cluttered with raw footage and contracts. AIQ's custom setup organized everything by project phase—from pre-vis to final sound mix—and our ROI hit 300% in the first six months through fewer overtime hours on client deliverables and smoother vendor syncs for international shoots."
Elena Torres
Studio Operations Director, FrameShift Digital Productions
Simple 3-Step Process
Discovery and Workflow Mapping
We audit your current production processes, from pre-vis to delivery, to identify knowledge silos and map a custom ingestion strategy that fits your tools like Slack and Asana.
AI System Build and Integration
Our engineers construct the core AI engine, training it on your data for accurate tagging and search, then integrate it deeply with your editing software for seamless access.
Testing, Training, and Launch
We run pilot tests on live projects, train your team with hands-on sessions, and deploy with ongoing monitoring to ensure 99% uptime and continuous refinements.
Why We're Different
What's Included
Common Questions
How does this knowledge base handle our high-volume video assets without slowing down?
We design the system with optimized indexing that processes terabytes of footage metadata in the background, ensuring sub-second search times even for large libraries. For video production, this means querying 'all drone shots from the summer campaign' returns results instantly, without taxing your editing rigs. Our custom AI uses efficient vector embeddings, proven to handle 50% more data than standard databases, and we include compression techniques to keep storage costs under 20% of traditional methods. Teams see no performance hits, even during peak editing seasons.
Can it integrate with our existing tools like Frame.io and Google Workspace?
Absolutely. We create two-way integrations that pull in real-time updates from Frame.io for asset reviews and sync with Google Workspace for script docs and emails. This eliminates silos—for instance, a client comment in Frame.io auto-updates the knowledge base, alerting editors via Slack. Unlike plug-and-play tools, our bespoke connections handle custom fields like shot lists or color notes, reducing manual entry by 90%. We've deployed this for 30+ studios, ensuring compatibility without disrupting your pipeline.
What kind of time savings can a mid-sized video company expect?
Based on our deployments, expect 15-25 hours saved weekly across pre- and post-production. Directors spend less time on admin, crews access gear checklists instantly, and editors avoid reshoot hunts—translating to 30% faster project delivery. One client, a 50-person agency, reported $75K in annual savings from reduced overtime and errors. We baseline your current workflows during discovery to project exact ROI, often hitting breakeven in 3-4 months through efficiency gains alone.
Is the system secure for sensitive client footage and contracts?
Security is paramount in video production. We implement end-to-end encryption, role-based access (e.g., clients see only approved assets), and audit logs for compliance with standards like GDPR and SOC 2. Data stays within your chosen environment—cloud or on-prem—and AI training uses anonymized subsets to protect IP. No third-party vendors access your core system. In regulated shoots, this setup has passed audits for 20+ firms, ensuring peace of mind when sharing dailies or NDAs.
How long does it take to set up and see results?
Setup takes 4-6 weeks for most video companies: Week 1 for mapping, 2-3 for building and integrating, and the final for testing. Pilots on one project deliver immediate wins, like 50% faster asset retrieval. Full rollout follows, with training sessions to embed it in daily use. Unlike lengthy enterprise installs, our focused approach gets you 80% value in the first month, scaling as your team adopts it during live productions.
What if our production workflows change seasonally?
Flexibility is built-in. The AI adapts via modular updates—we can reconfigure tagging for holiday campaigns or add new integrations for festival submissions without downtime. Quarterly reviews ensure it evolves with your needs, like incorporating AR/VR assets. Clients appreciate this; one agency updated for remote shoots mid-pandemic and maintained 95% uptime. It's not rigid software—it's a living system tailored to the dynamic nature of video work.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.