Stop Guessing at Student Progress Track Key Milestones with Precision
We understand the daily struggle of fragmented reports and outdated spreadsheets. You're not alone—many preschools face this. Our custom dashboards deliver real-time visibility into enrollment trends and developmental outcomes, empowering you to make informed decisions that boost student success by up to 30%.
Join 250+ education leaders with clearer student insights
The "Fragmented Data" Problem
Scattered attendance and behavior logs across multiple apps, such as Procare for check-ins and Teaching Strategies GOLD for incident reports
Delayed insights into developmental milestones like fine motor skills, measured via ASQ-3 screenings or DRDP assessments
Enrollment forecasts buried in manual spreadsheets, ignoring factors like sibling discounts or IEP referrals
Inconsistent parent-teacher communication tracking, from daily progress notes to IEP meeting follow-ups
Overlooked trends in social-emotional learning progress, such as SEL competencies from CASEL frameworks
Staff performance metrics hidden in isolated HR files, including PD hours and CLASS observation scores
Unified KPI Tracking for Preschool Excellence
With over a decade building AI solutions for early childhood education, we've helped 150+ preschools turn data chaos into actionable strategies.
Why Choose Us
We know the pressure of ensuring every child thrives amid tight budgets and regulatory demands. That's why our custom dashboards integrate your existing tools—like attendance software, curriculum trackers, and parent portals—into one intuitive platform. No more piecing together puzzle pieces from disparate sources. Picture a central hub where you see real-time enrollment dips or celebrate a class hitting language benchmarks. We've seen this transform overwhelmed directors into confident leaders, fostering environments where kids flourish.
What Makes Us Different:
Transform Your Preschool with Data-Driven Decisions
Clear Visibility into Student Outcomes
Clear Visibility into Student Outcomes: Track developmental progress across cognitive, social, and physical domains in real time using integrated ASQ and GOLD data. Directors report identifying support needs 25% faster within the first semester, leading to personalized IEPs that improve kindergarten readiness scores by 15-20% as measured by state assessments.
Optimized Enrollment and Resource Allocation
Optimized Enrollment and Resource Allocation: Forecast enrollment with 90% accuracy using historical data, seasonal trends, and factors like Head Start eligibility. This helps allocate staff efficiently over quarterly cycles, reducing waitlists by an average of 18% and ensuring balanced class sizes for optimal 1:10 teacher-to-child ratios in line with NAEYC standards.
Streamlined Parent Engagement Insights
Streamlined Parent Engagement Insights: Monitor communication effectiveness and event attendance trends via integrated portals for newsletters and virtual conferences. Preschools using our system see parent satisfaction rise by 35% in annual surveys, with fewer missed IEP meetings and stronger home-school partnerships that support holistic child development through shared SEL goals.
What Clients Say
""Before AIQ Labs, we were drowning in Excel sheets for tracking potty training milestones via ASQ-3 and daily attendance in Procare. Now, our dashboard flags issues instantly—like when a child's social skills lag per CASEL indicators—and we've cut admin time in half over the past year. Enrollment is up 12% this year because we can show parents real progress data during open houses.""
Maria Gonzalez
Director of Early Childhood Education, Little Stars Montessori Preschool
""As a multi-site preschool chain, coordinating behavior reports from Teaching Strategies GOLD was a nightmare across our five locations. Their custom setup integrates everything seamlessly, and we've reduced staff turnover by 15% by spotting PD training needs early via CLASS metrics. Last quarter, we improved emotional development scores across all classes by 22% on DRDP assessments. It's like having an extra curriculum specialist on staff.""
David Chen
Operations Administrator, Bright Beginnings Multi-Site Academy
""We struggled with siloed data on language acquisition from different teachers using varying Brigance assessments. The KPI platform unifies it all into intuitive visuals that make NAEYC board reports effortless. Parent feedback loops are tighter now through automated progress updates, and we've hit our accreditation goals three months ahead of schedule—truly game-changing for our team's morale and student outcomes.""
Sarah Patel
Lead Curriculum Coordinator, Sunshine Early Learning Center
Simple 3-Step Process
Discovery and Assessment
We dive into your current systems, like curriculum trackers and enrollment software, to identify key KPIs such as milestone achievements and attendance rates. This ensures our dashboard aligns perfectly with your preschool's unique needs.
Custom Design and Build
Our team crafts a tailored dashboard with real-time visualizations for student progress and resource trends. We integrate AI for predictive alerts, like flagging potential enrollment drops, all built on scalable architecture.
Deployment and Training
We roll out the platform with hands-on training for your staff, ensuring smooth adoption. Ongoing support helps you leverage insights for decisions, from staffing to parent communications, driving measurable improvements in child outcomes.
Why We're Different
What's Included
Common Questions
How does the KPI dashboard integrate with our existing preschool software?
We start by mapping your current tools, such as Procare for attendance or Brightwheel for parent updates, and build secure API connections to pull data automatically. This creates a unified view without disrupting daily operations. For example, enrollment numbers flow directly from your system into visual charts, updating in real time. We've done this for dozens of preschools, ensuring compatibility while maintaining data security compliant with FERPA. Setup typically takes 2-4 weeks, with minimal downtime, so your team can focus on kids, not tech hassles.
What specific KPIs can we track for student outcomes?
Our dashboards are tailored to early childhood metrics like developmental milestones (e.g., language acquisition, fine motor skills), attendance rates, and social-emotional indicators from tools like ASQ assessments. You can monitor class-level progress, such as 80% of toddlers hitting sharing benchmarks, or individual trends to flag needs early. Unlike generic platforms, we customize visualizations—like progress bars for potty training—to fit your curriculum. This empowers proactive interventions, helping preschools like yours improve overall readiness scores by 15-25% within a semester.
Is the platform scalable for multi-location preschools?
Absolutely. Built on enterprise-grade architecture, it handles unlimited sites without performance dips. For instance, a chain with five locations can view consolidated enrollment forecasts or compare milestone achievements across centers in one dashboard. As you grow—say, adding a new satellite program— we scale seamlessly, integrating new data sources without rebuilding. Clients report managing 200% more data volume post-implementation, all while keeping insights actionable and costs predictable, avoiding the limits of basic tools.
How secure is the data for sensitive student information?
Security is paramount in education. We use end-to-end encryption, role-based access (e.g., teachers see only their class data), and comply with FERPA and COPPA standards. Regular audits and AI anomaly detection prevent breaches. For preschools, this means parent communications and health notes stay protected, with audit logs for every access. We've never had a data incident in our 10+ years, and we provide training to ensure your staff handles insights responsibly, building trust with families.
What kind of support do you offer after launch?
Post-deployment, you get dedicated support including monthly check-ins, unlimited tweaks for evolving KPIs (like new state guidelines), and a knowledge base with video tutorials on features like custom alerts. Our team, experienced in early education workflows, responds within hours to issues. Many clients use our optional AI training sessions to deepen staff adoption, resulting in 40% faster reporting. It's ongoing partnership, not just a handoff, helping you sustain gains in student outcomes year after year.
Can we customize the dashboard for our specific curriculum?
Yes, every dashboard is bespoke. We collaborate to incorporate your curriculum elements, such as Reggio Emilia-inspired project tracking or Montessori skill assessments, into interactive charts. For example, visualize art exploration progress alongside literacy goals. This isn't one-size-fits-all; we code unique metrics based on your programs, ensuring relevance. Preschools often see quicker alignment with teaching methods, reducing the time teachers spend on data entry by 30 hours monthly.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.