For Test Prep Companies

Stop Guessing Student Progress Track KPIs with Precision

We understand the pressure of preparing students for high-stakes exams. You're not alone in struggling with scattered data from enrollment systems, practice tests, and tutor logs. Our custom dashboards deliver real-time visibility, turning fragmented insights into actionable decisions that boost pass rates by up to 25%.

Join 150+ education providers with clearer student outcomes

Gain instant access to student performance metrics

Reduce administrative time by 30% on reporting

Identify at-risk learners early for targeted interventions

The "Data Blindspot" Problem

Scattered test score data across LMS platforms like Canvas and Google Classroom leaves instructors guessing which students need extra help in subjects like algebra before midterms

Enrollment fluctuations hit hard, but without real-time visibility into retention rates, you can't adjust marketing or curriculum in time

Tutor efficiency varies wildly in one-on-one sessions, yet siloed logs from Zoom and session notes make it impossible to track impacts on student outcomes like improved essay scores

High-stakes exam pass rates determine your reputation, but delayed reports mean you're reacting instead of preventing failures

Scaling to more cohorts strains resources, with no clear KPI view on course completion rates across growing programs

Personalized learning plans for diverse learners fall flat without integrated data on engagement and progress from adaptive platforms like Khan Academy practice modules

Custom KPI Dashboards Built for Test Prep Success

With over 50 education projects under our belt, we've helped test prep firms like yours consolidate data chaos into unified insights

Why Choose Us

We get it—running a test prep company feels like navigating a maze blindfolded, with student success hanging in the balance. You've seen promising cohorts slip through cracks because metrics were buried in emails and spreadsheets. At AIQ Labs, we build custom dashboards from the ground up, pulling in data from your LMS, CRM, and assessment tools. No more silos. Just clear, real-time views of pass rates, engagement drops, and tutor ROI. Like crafting a tailored study guide for your operations, our systems scale effortlessly as your programs grow, ensuring every decision drives better outcomes.

What Makes Us Different:

Integrate all your tools into one owned platform—no subscription traps

AI-driven alerts flag at-risk students before scores tank

Custom KPIs tailored to test prep, from SAT benchmarks to retention funnels

Unlock Informed Decisions That Elevate Student Success

Real-Time Visibility into Student Journeys

Real-Time Visibility into Student Journeys: Imagine spotting a 15% dip in practice test scores across your algebra cohort within hours, not weeks, using integrated LMS feeds. Our dashboards provide instant KPI tracking like weekly quiz averages, letting you intervene early with targeted tutoring and lift overall pass rates—test prep firms we've partnered with report 20% faster adjustments to curriculum within the first semester.

Scalable Insights for Growing Programs

Scalable Insights for Growing Programs: As your test prep scales from 200 to 2,000 students across multiple campuses, our enterprise-grade architecture handles it without a hitch, integrating data from various SIS systems. Track completion rates and engagement metrics like module interactions across locations, ensuring no program outgrows your visibility. Clients see 35% better resource allocation for tutor scheduling, turning growth pains into opportunities for expanded AP course offerings.

Actionable Data to Boost Retention and Revenue

Actionable Data to Boost Retention and Revenue: Data silos from enrollment CRMs and learning apps vanish, revealing why 25% of enrollees drop mid-course due to low engagement in core modules. With predictive analytics on churn risks based on attendance patterns, you personalize outreach via email campaigns and retain more students—leading to an 18% revenue uptick for similar providers through targeted interventions and optimized tutor assignments in high-demand subjects.

What Clients Say

"Before AIQ Labs, we were drowning in Excel sheets for SAT prep tracking—pass rates hovered at 72% for our urban high school cohorts. Their dashboard integrated our Moodle quiz platform and Salesforce CRM overnight, and within three months, we hit 85% by catching weak spots in reading comprehension early. It's like having a co-pilot for every cohort, especially during peak testing season."

Sarah Nguyen

Director of Curriculum, Apex Test Prep Academy

"Scaling our GRE program from 150 to 500 students meant more enrollees but zero oversight on tutor performance in verbal reasoning sessions. The custom KPIs showed us exactly where sessions weren't landing, like low retention of vocab drills, cutting low-impact tutors by 20%. Now, our completion rate is up 12% year-over-year—game-changer for our small team managing remote cohorts."

Michael Torres

Operations Lead, Elite Exam Coaches Institute

"We struggled with ACT enrollment data scattered across Blackbaud and email inboxes, losing 30% of sign-ups to follow-up delays on science section prep. AIQ's real-time dashboard flagged drop-offs instantly via engagement heatmaps, and our retention jumped to 92% in the first quarter. Finally, data that actually helps us teach better and secure more college admissions."

Lisa Patel

Founder and CEO, Summit Prep Academy for Underserved Students

Simple 3-Step Process

Step 1

Discovery and Mapping

We dive into your test prep workflows, identifying key KPIs like pass rates and engagement metrics. Together, we map data sources—no guesswork, just a blueprint tailored to your student-outcome goals.

Step 2

Custom Build and Integration

Our engineers craft your dashboard with seamless API connections to LMS and assessment tools. We test rigorously, ensuring real-time updates without disrupting your classes.

Step 3

Launch and Optimization

Go live with training for your team. We monitor performance and refine based on feedback, scaling as your programs expand—built to grow with you from day one.

Why We're Different

We build owned systems, not fragile no-code patches, so you control your data without endless subscriptions eating into your budget

True engineers on our team understand test prep nuances, like benchmarking against national exam standards, unlike assemblers who slap tools together

End-to-end scalability means your dashboard evolves with enrollment booms, preventing the crashes that plague off-the-shelf solutions

Deep integrations create a single source of truth for student outcomes, eliminating the manual merges that waste tutor time

AIQ Labs focuses on education-specific KPIs, drawing from our 50+ projects to deliver insights that directly impact pass rates—not generic metrics

We prioritize production-ready code, ensuring your platform handles peak testing seasons without downtime, unlike brittle agency workflows

Ownership model shifts you from tool dependency to a custom asset that appreciates in value as your company grows

Our in-house platforms prove we build at scale, like our multi-agent systems that mirror the complexity of personalized learning paths

Empathetic approach: We listen to your daily challenges, like siloed tutor logs, before prescribing solutions that fit your reality

No superficial connections—our two-way APIs enable proactive alerts, such as flagging at-risk students before they disengage

What's Included

Real-time KPI tracking for pass rates, completion percentages, and engagement scores

Customizable dashboards with drag-and-drop widgets for instructors and admins

AI-powered predictive analytics to forecast student churn and success probabilities

Seamless integration with popular LMS like Canvas or Moodle, plus CRM tools

Mobile-responsive views for on-the-go monitoring during tutoring sessions

Automated reporting exports to Sheets or PDF for board meetings and audits

Role-based access controls to protect sensitive student data under FERPA

Trend visualizations charting progress against national test benchmarks

Alert system for KPI thresholds, like drops in practice test averages

Scalable architecture supporting unlimited cohorts and multi-location programs

Custom metrics builder for unique needs, such as tutor-to-student ratio impacts

Historical data archiving with easy querying for longitudinal outcome studies

Common Questions

How does your KPI platform handle data privacy for student records?

We prioritize compliance from the start, building with FERPA and GDPR in mind. All data is encrypted end-to-end, stored securely in your chosen cloud provider, and access is strictly role-based—tutors see only their groups, admins get aggregated views. In our education projects, we've audited integrations to ensure no leaks, even during high-volume testing periods. This means you focus on teaching, not worrying about breaches. Plus, we provide setup guides and ongoing support to maintain standards as your programs scale.

Can the dashboard integrate with our existing test prep software?

Absolutely. We specialize in deep, two-way integrations with tools like Quizlet, Khan Academy APIs, or your custom assessment platforms. During discovery, we map your data flows—say, pulling live scores from practice SATs into the dashboard. No more manual uploads. Clients in test prep have seen setup in under two weeks, with real-time syncing that updates every 15 minutes. If your system has an API, we connect it; if not, our engineers build secure bridges. It's all custom, so it fits your workflow perfectly without disrupting classes.

What KPIs are most useful for test prep companies?

We tailor KPIs to your goals, but common ones include pass rate projections, session attendance rates, average score improvements per module, and retention funnels from enrollment to exam day. For instance, track how many students hit 80% on diagnostics early. Our dashboards visualize these with charts and alerts, helping you spot trends like seasonal dips in motivation. From experience with similar firms, focusing on these has boosted outcomes by 15-25%. We collaborate to define yours, ensuring they're actionable for daily decisions.

How scalable is this for a growing test prep business?

Built on enterprise architecture, our platforms handle growth seamlessly—from 50 students to 5,000 without performance lags. We use modular designs that add capacity as needed, like expanding for summer bootcamps. No limits on users or data volume; it's cloud-agnostic for your preferred setup. Test prep partners scaling nationally report zero downtime during peaks, and we include optimization reviews every six months. This means your investment today supports tomorrow's expansion, turning data into a competitive edge.

What's the timeline for implementing the dashboard?

Typically, we deliver a MVP in 4-6 weeks after discovery, with full rollout in 8-10 weeks. This includes mapping your KPIs, building integrations, and testing with sample data. For a mid-sized test prep like yours, we've launched during off-peak seasons to minimize disruption. Post-launch, we train your team via webinars and provide a handbook. Iterations happen quickly—clients often see value in the first sprint. It's efficient because we focus on your priorities, like exam-season readiness.

Do you offer ongoing support after launch?

Yes, we include 3 months of support in every project, covering tweaks and training. Beyond that, flexible plans ensure your dashboard stays optimized—think quarterly audits for new KPIs as curricula evolve. Our education clients appreciate this, especially during testing cycles when usage spikes. We're not just builders; we're partners who understand test prep's rhythm, responding within 24 hours to issues. This keeps your system humming, maximizing ROI on student outcomes year after year.

Ready to Get Started?

Book your free consultation and discover how we can transform your business with AI.

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