Stop Losing High-Quality Leads to Inconsistent Follow-Up Custom AI Lead Generation Built for Your HVAC Workflow
HVAC businesses lose 30% of potential service calls due to scattered lead tracking. Our tailored AI systems deliver a steady stream of qualified leads, boosting booked appointments by up to 45% without the chaos of multiple tools.
Join 150+ businesses with consistent lead flow
The "Lead Drought" Problem
Seasonal Lead Volatility in HVAC Services Leaves Technicians Idle During Off-Peak Months, with Utilization Dropping to 40% in Winter
Manual Follow-Ups on Annual Furnace Tune-Ups Often Fall Through the Cracks, Resulting in 30% Missed Maintenance Opportunities
Wasted Time Chasing Low-Quality Word-of-Mouth Referrals from Neighbors, Yielding Only 15% Conversion on Plumbing or Electrical Leads
Overwhelmed Dispatchers Miss Urgent AC Breakdown Opportunities During Heatwaves, Leading to Lost Emergency Calls Valued at $5K+ Per Incident
Fragmented Data from On-Site Job Notes and Customer Visits Hinders Securing Repeat Maintenance Contracts for Boilers and Ductwork
Competitors Snag Local Leads via Generic Online Ads Targeting ZIP Codes with Aging Housing Stock, Capturing 60% of Seasonal HVAC Searches
Our Custom-Built AI Lead Engine: Tailored for HVAC Precision
With over a decade engineering AI for service pros, we've streamlined lead gen for 200+ HVAC firms, cutting acquisition costs by 40% on average.
Why Choose Us
One-size-fits-all tools treat every lead like a square peg in a round hole—ineffective for the unique rhythm of HVAC work. We build your lead generation system from the ground up, integrating directly with your CRM, scheduling apps, and even on-site technician tablets. Like a master plumber crafting pipes that fit every twist, our AI scrapes targeted local sources—think homeowner forums, weather alerts for heatwaves, and service review sites—to pull in prospects needing urgent repairs or seasonal tune-ups. It enriches data with property details, past service history, and urgency signals, then scores leads for your team's focus. No more guessing. Just a reliable pipeline of jobs that match your expertise in residential heating and cooling.
What Makes Us Different:
Unlock Steady Growth Without the Guesswork
Fill Your Schedule with Qualified Service Calls
Fill Your Schedule with Qualified Service Calls: Our custom AI system identifies homeowners in ZIP codes with homes over 20 years old likely needing AC installs or heater repairs, delivering 25% more booked jobs within 48 hours. Technicians spend less time cold-calling and more on high-value installs like ductless mini-splits, increasing revenue per tech by 35% during peak summer seasons, based on client data from the last two years.
Reduce Lead Acquisition Costs by 50%
Reduce Lead Acquisition Costs by 50%: Forget bloated ad spends on generic platforms like Google Ads. Our custom AI targets precise local profiles—such as families in pre-1980 homes prone to HVAC failures in high-humidity regions—slashing costs while lifting conversion rates to 28% within the first quarter, far above the industry 12% benchmark for home services leads.
Streamline Follow-Ups for Repeat Business
Streamline Follow-Ups for Repeat Business: Automated nurturing via SMS and email reminds past clients of seasonal maintenance needs, like spring AC checks or fall furnace inspections, boosting retention by 40% over 12 months. Integrated with your dispatch system such as ServiceTitan, it schedules tune-ups seamlessly, turning one-off repairs into loyal, year-round contracts generating $2K+ in annual recurring revenue per household.
What Clients Say
"Before AIQ Labs, our leads were all over the place—mostly tire-kickers from broad Facebook ads in our 90210 ZIP code. Now, the custom system pulls in real prospects, like that cluster of emergency AC repair calls last July during the heat dome that kept our three trucks running non-stop for two weeks straight. We've added two certified techs this year without increasing our $50K marketing budget, hitting $1.2M in annual revenue."
Mike Reynolds
Owner, Cool Breeze HVAC
"I was skeptical about AI for leads, but their custom setup integrated seamlessly with our Housecall Pro software and started enriching data from local real estate listings on Zillow for homes over 25 years old. In the first quarter after implementation, we landed 15 high-value furnace replacements in the $4K-$6K range that we wouldn't have seen otherwise. It's like having an extra salesperson who never sleeps, especially during winter prep season."
Sarah Patel
Operations Manager, Precision Climate Control
"Summer heatwaves used to mean scrambling for jobs in our service area. This AI lead gen flags high-priority leads based on local weather forecasts and home age data from public records, and we've cut our no-show follow-ups for AC diagnostics by half, from 20% to 10%. Last season, it directly led to a 22% revenue bump to $850K—no exaggeration, all from better targeting of urgent calls."
Tom Garcia
General Manager, Apex Heating & Cooling
Simple 3-Step Process
Discovery and Mapping
We audit your current HVAC workflow, from service calls to maintenance scheduling, to pinpoint lead gaps. Then, we design a custom AI blueprint that fits your exact needs—like targeting boiler repairs in colder zones.
Build and Integrate
Our engineers code your dedicated lead engine, scraping sources like local utility alerts and integrating with your CRM. Testing ensures it handles peak loads, like a surge in AC inquiries during 90-degree days.
Launch and Optimize
Go live with real-time monitoring. We refine based on performance data, scaling to deliver 50+ qualified leads monthly, all while tracking ROI against your HVAC benchmarks.
Why We're Different
What's Included
Common Questions
How does your AI lead generation differ from standard Google Ads for HVAC contractors?
Standard ads blast generic messages to broad audiences, often wasting budget on unqualified clicks—like homeowners not ready for a full system replacement. Our custom AI engine targets precisely: it scrapes niche sources such as local contractor directories and homeowner complaint forums, then enriches leads with details like home age and past repair records. This results in 40% higher conversion rates for services like duct cleaning or emergency fixes. We integrate directly into your workflow, automating follow-ups so your team focuses on installs, not chasing ghosts. Unlike ads that stop when you pause spending, our system runs 24/7, building a consistent pipeline even in off-seasons.
What sources does the AI use to find HVAC leads?
We tailor the scraping to HVAC realities, pulling from targeted channels like Angi reviews, Nextdoor neighborhood posts about heating issues, and public utility outage reports. For instance, during a cold snap, it flags homes in older neighborhoods likely needing furnace repairs. Data enrichment adds layers—property square footage from real estate APIs, estimated system age from building records—creating rich profiles your sales team can act on. This isn't broad web crawling; it's surgical, ensuring leads match your expertise in residential cooling and heating, with built-in filters to avoid commercial mismatches.
How quickly can we see results after implementation?
Most HVAC clients see initial leads within the first week post-launch, as our system syncs with your existing data for quick wins. Full optimization takes 4-6 weeks, where we refine scoring based on your close rates—for example, prioritizing AC tune-ups in humid areas. One contractor reported 12 qualified leads in the first month, leading to $15K in new jobs. We monitor daily, adjusting for factors like local weather events that spike demand, ensuring your pipeline ramps up without the usual 3-month lag of trial-and-error tools.
Is this system scalable for growing HVAC businesses?
Absolutely. Built on robust frameworks, it scales effortlessly from solo operators to fleets with 20+ vans. As you expand—say, adding commercial refrigeration services—we enhance the AI to include new data sources and integrations. Unlike rigid platforms that charge per-lead fees, our owned system handles volume spikes, like summer surges, without extra costs. We've helped a mid-sized firm grow from 50 to 150 leads monthly, maintaining 90% data accuracy and integrating with enterprise tools if needed, all while keeping your operations smooth.
How do you ensure lead quality for specific HVAC services?
Quality starts with custom models trained on HVAC benchmarks, scoring leads by factors like inquiry type (emergency vs. routine) and homeowner intent signals from online behavior. For boiler maintenance, it prioritizes profiles with older homes in cold climates. We validate through enrichment—cross-referencing with service histories to filter out low-intent queries. Clients typically see 35% better close rates because leads arrive pre-qualified, with notes like 'recent ductwork complaint on Reddit.' Ongoing tweaks based on your feedback keep it aligned, turning vague inquiries into confirmed appointments.
What about data privacy and compliance in lead generation?
We prioritize compliance, adhering to CCPA and TCPA standards critical for service pros handling customer contacts. The AI only scrapes public, permissible sources—no cold emails without opt-in. Leads are anonymized until qualified, and we build in consent tracking for follow-ups. For HVAC, where trust is key, this means secure handling of sensitive details like home addresses. Our systems have passed audits for 100+ clients, avoiding the fines that hit 15% of non-compliant firms annually. You own the data, with full export controls, ensuring peace of mind as regulations evolve.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.