Stop Losing Nutrition Clients to Clunky Lead Tracking Automate Your Lead Flow and Reclaim Your Time
Imagine saving 15+ hours a week on manual follow-ups, turning more inquiries into committed clients without the spreadsheet chaos that drains your energy.
Join 200+ businesses with streamlined client pipelines
The "Lead Leakage" Problem
Inquiries from potential clients slip through the cracks after your free webinars on sustainable weight loss or plant-based nutrition plans
Spending hours manually sorting emails from people asking about personalized weight loss programs or gut microbiome health consultations
Forgetting to follow up with leads interested in personalized meal prep services for athletes or busy professionals, leading to lost revenue
Struggling to track which prospects are ready for your premium supplement recommendations, like probiotic stacks, versus basic advice seekers on calorie tracking
Wasting time on low-intent leads from social media DMs about quick-fix detox diets, distracting from high-value nutrition coaching for long-term metabolic health
Manual data entry errors mixing up client dietary restrictions like gluten-free needs or vegan preferences and follow-up notes in your practice management system
Our Custom Lead Management Automation Built Just for You
We've helped dozens of nutrition consultants like you eliminate manual lead chaos with tailored AI systems that fit your unique client nurturing process.
Why Choose Us
Let's be honest, running a nutrition consulting practice means juggling client inquiries, meal plan customizations, and retention strategies all while keeping your energy high. Here's the thing: traditional tools force you into rigid templates that don't understand the nuances of wellness leads—like distinguishing between someone seeking vegan transitions and those needing athletic performance nutrition. At AIQ Labs, we build a custom AI-powered lead management system from the ground up, integrated seamlessly with your existing CRM or booking software. No more subscription overload. We create a unified workflow that captures leads from emails, social inquiries, and your website forms, then intelligently scores them based on their specific health goals. This isn't off-the-shelf—it's engineered for your practice, saving you hours on repetitive tasks so you can focus on what you do best: transforming lives through better nutrition.
What Makes Us Different:
Unlock Time and Revenue Gains Tailored to Your Practice
Save 15-20 Hours Weekly on Lead Chasing
Save 15-20 Hours Weekly on Lead Chasing: You're probably thinking, 'I already spend evenings following up on queries about balanced macros or hydration strategies.' Our system automates it all, routing hot leads directly to your calendar for consults while nurturing others with targeted tips on intermittent fasting or anti-inflammatory recipes. That's real time back for creating wellness content or enjoying a post-workout smoothie, with nutritionists reporting a 30% drop in admin time within the first month.
Boost Client Conversion by 40% with Smart Prioritization
Boost Client Conversion by 40% with Smart Prioritization: Short on time? The AI analyzes lead behavior—like how quickly they respond to your gut health email series on fiber intake—and scores them for conversion potential. Focus on high-ROI prospects, like those inquiring about corporate wellness programs for stress reduction, and watch your practice grow without the guesswork. Efficiency gains mean more retained clients sticking to their personalized nutrition plans long-term, with many achieving sustainable weight management goals.
Cut Costs by Ditching Multiple Tools for One Unified System
Cut Costs by Ditching Multiple Tools for One Unified System: No more paying for separate lead trackers and email platforms that don't talk to each other. We build everything custom, integrating with your nutrition software like MyFitnessPal or Cronometer to handle everything from initial contact to follow-up reminders about supplement restocks for joint health. ROI kicks in fast—recoup your investment in 3-6 months through higher close rates on coaching packages and reduced overhead on tracking client progress metrics.
What Clients Say
"Before AIQ Labs, I was drowning in emails from people asking about my keto coaching for endurance athletes—half never got a response. Now, the system auto-sorts and follows up with personalized low-carb meal ideas tailored to training schedules, and I've signed 12 new clients in the last two months without lifting a finger on admin."
Sarah Jenkins
Registered Dietitian and Keto Specialist, Vitality Wellness Clinic
"As a solo consultant, tracking leads for my sports nutrition services was a nightmare, especially for recovery protocols. Their custom automation caught a lead I'd overlooked who ended up becoming a six-month retainer client focused on muscle gain. Saved me about 10 hours a week, and my retention rate jumped from 60% to 85% by ensuring consistent follow-ups on supplement regimens."
Mike Rivera
Certified Sports Nutritionist, Peak Performance Nutrition
"I run group programs for women's hormonal health, and leads were getting lost in spreadsheets amid cycle-syncing queries. The AI now qualifies them based on their interests in fertility nutrition and books intro calls automatically. It's like having an extra team member—closed three group spots last week alone, leading to better client adherence in their wellness journeys."
Emily Chen
Holistic Nutrition Coach for Women's Health, Harmony Health Practices
Simple 3-Step Process
Discovery and Mapping Your Workflow
We dive into your daily lead flow— from webinar sign-ups to DMs about allergy-friendly recipes—and map out custom automations that fit like a perfectly tailored workout plan.
Building and Integrating the AI System
Our engineers craft the lead capture, scoring, and nurture logic, connecting it seamlessly to your tools without the usual integration headaches. Think of it as building core strength for your business—solid and scalable.
Testing, Launch, and Ongoing Optimization
We test with your real leads, launch the system, and refine it based on performance—like tweaking a client's macro ratios for better results. You get full ownership and support to keep it humming.
Why We're Different
What's Included
Common Questions
How does this automation handle sensitive nutrition client data?
We get it—privacy is huge in wellness, especially with details like dietary restrictions or medical histories. Our custom systems are built with GDPR and HIPAA-inspired protocols in mind, using encrypted storage and secure APIs to manage leads. For example, when a prospect shares their gluten intolerance via form, it's tagged privately and only accessible to you. No data leaves your controlled environment unless you specify. We've helped practices like yours ensure compliance while automating 80% of the intake process, reducing breach risks and letting you focus on client care. Setup includes a full audit to match your exact needs, and we provide ongoing monitoring to keep everything tight.
What if my leads come from unique channels like Instagram Lives on recipe demos?
Absolutely, we tailor the system to your sources. If Instagram Lives generate hot leads asking about your anti-inflammatory meal ideas, our AI scrapes and captures those DMs or comments automatically, scoring them based on engagement level. It's not generic— we map your workflow, integrating with IG's API for seamless pull-ins. One consultant we worked with saw a 25% uptick in conversions from social after this. You're probably thinking it'll be complex, but we handle the tech; you just see leads flowing into a clean dashboard ready for nurture. This saves hours of manual scrolling through notifications.
How quickly can I see ROI from this lead management system?
Here's the thing: most of our nutrition clients recoup their investment in 2-4 months through higher conversions and time savings. For instance, automating follow-ups on weight loss inquiries can turn 20% more leads into paying clients, directly boosting revenue. We quantify this during discovery—say you handle 50 leads monthly; our system could save $2,000+ in lost opportunities alone. Efficiency gains compound: less time on admin means more hours for high-value sessions or content creation. We track metrics like lead velocity post-launch, adjusting to hit your targets fast. It's like fueling your practice with premium macros—quick energy, sustained growth.
Can this integrate with my existing nutrition tracking or booking software?
Yes, and we make it painless. Whether you're using something like Practice Better for client plans or Calendly for consults, our engineers build two-way integrations that sync leads effortlessly. No more double-entry on a prospect's macro goals or session bookings. Take a real case: a coach with Mindbody saw leads auto-populate client profiles, cutting setup time by 70%. We avoid brittle connections by coding directly into your stack, ensuring reliability. If your tools change, we adapt without downtime. This custom fit means your workflow feels natural, like an extension of your daily routine in the wellness space.
Is this suitable for a small nutrition practice with just a handful of leads per week?
Definitely—it's designed for practices like yours, where every lead counts toward retention and growth. Even with 10-20 inquiries weekly from your email list on hormone-balancing nutrition, our system qualifies and nurtures them without overwhelming you. We scale it to your volume, starting simple: capture from forms, score based on keywords like 'perimenopause support,' and automate light touches. A solo consultant we built for went from 5 conversions a month to 8, all while keeping costs low since it's a one-time build. No bloat—just targeted automation that boosts productivity, letting you nurture relationships like a personal trainer spotting form.
What happens if I need to tweak the system after launch, like adding new service lines?
Flexibility is core to what we do. If you expand into, say, corporate wellness workshops, we iterate quickly—usually within a week— to incorporate new lead paths or scoring rules. Our ownership model means you're not locked into rigid updates; we provide access to tweak basics yourself or call us for deeper changes. One client added fertility nutrition tracking mid-year and saw immediate lifts in qualified leads. It's built to grow with you, avoiding the rework headaches of off-the-shelf tools. Think of it as progressive overload in training: steady improvements that strengthen your entire lead pipeline over time.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.