Stop Losing Hot Leads to Forgotten Notes and Overbooked Tables Automate Your Lead Capture and Nurturing
Imagine saving 15+ hours per week on manual follow-ups while boosting your reservation bookings by 30% – that's the ROI our custom lead management systems deliver for restaurants like yours.
Join 200+ restaurants with streamlined lead flows and higher table turnovers
The "Lead Chaos" Problem
Scattered Lead Notes from Phone Calls and Walk-Ins During Lunch Rushes
Manual Follow-Ups Eating Into Kitchen Rush Hours and Prep Time
Missed Opportunities from Untracked Online Inquiries for Catering and Events
Overwhelmed Front-of-House Staff Juggling Leads During Peak Dinner Service
No-Shows and Lost Revenue from Forgotten Private Event Quotes
Inconsistent Lead Quality Slowing Down Private Dining Room Bookings
Our Custom AI Lead Management Built for Your Restaurant
We've helped over 50 food service spots ditch the digital mess and own a system that fits their unique flow
Why Choose Us
Let's be honest – running a restaurant means every minute counts, especially when a potential big-party reservation slips through the cracks. At AIQ Labs, we build tailored AI workflows that capture leads from calls, emails, social DMs, and even your POS system. No more scribbled napkins or endless email chains. We integrate everything into a single dashboard you control, automating nurturing with smart reminders and personalized invites. You're probably thinking, 'Does this work for my casual diner vibe?' Absolutely – we customize it to your workflow, whether you're handling brunch crowds or late-night bar tabs. The result? A lean system that saves you time and turns more inquiries into seated guests.
What Makes Us Different:
Unlock Time and Revenue Gains Without the Hassle
Save 15-20 Hours Weekly on Lead Chasing
Save 15-20 Hours Weekly on Lead Chasing: Your front-of-house team spends too much time playing phone tag with potential customers inquiring about group reservations. Our system automates it all – from initial capture via POS integrations to personalized follow-up emails – freeing up hours for what matters, like perfecting that signature sauce during prep. Restaurants see an immediate productivity boost, with one client reporting 18 hours saved per week during their busiest dinner season, allowing servers to focus on upselling specials.
Boost Bookings and Cut No-Shows by 25-35%
Boost Bookings and Cut No-Shows by 25-35%: Wasted time on manual work means missed tables and empty private dining spaces. We like to say it's like having an extra server who never sleeps – our AI qualifies leads for catering gigs and sends timely SMS reminders, turning flaky inquiries into confirmed reservations within 24 hours. Expect a clear ROI: for a mid-sized bistro, this meant $12K more in monthly revenue from filled seats and event spaces that would've gone empty, especially on weekends.
Reduce Costs with Unified Lead Ownership
Reduce Costs with Unified Lead Ownership: Juggling multiple apps is subscription chaos in the kitchen, especially when they clash with your POS during order surges. Our custom build replaces that with one owned system integrated with tools like Toast or Square, slashing your tool costs by up to 40% while improving efficiency. No more brittle integrations breaking during dinner rush – just smooth operations that scale with your seasonal menu expansions, like summer patio bookings.
What Clients Say
"Before AIQ, we'd lose track of half our catering leads amid the Friday night rush with orders flying out the door. Now, the system pings us with priority alerts on high-value wedding inquiries, and we've booked three more events this quarter alone, adding $8K in revenue. It's saved my GM about 12 hours a week – total game-changer for our family-owned spot during peak season."
Maria Gonzalez
General Manager, Bella Italia Trattoria (Italian Restaurant in Chicago)
"I was skeptical at first, but they tailored it to our food truck schedule, integrating with Square for instant lead pulls from farmers' market events. No more manual texts after a long day slinging tacos and wrapping up at 10 PM – our follow-up rate jumped from 40% to 85% in just two months, leading to steadier private corporate gig bookings and an extra $5K monthly."
Jamal Reed
Owner, Street Eats Food Truck (Mobile Mexican Cuisine in Austin)
"As a brunch hotspot, weekends were lead nightmares with walk-ins and calls piling up while we plated hundreds of eggs Benedict. Their automation sorts the serious party planners from casuals via quick AI qualification, and we've cut no-shows by 30% with auto-reminders sent 48 hours before. Honestly, it's like adding staff without the payroll hit, boosting our bottom line by 20% on Sundays."
Sarah Kim
Operations Director, Sunny Side Cafe (Brunch Spot in Seattle)
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your restaurant's daily grind – from handling phone reservations to tracking social media buzz – to map out exactly how leads flow in and where they're getting stuck, ensuring our build matches your pace.
Custom AI Design and Integration
Next, we craft your bespoke system, weaving in AI for smart lead scoring and automation, hooked up to your POS, email, and reservation tools for a seamless setup that feels like it was always there.
Testing, Launch, and Optimization
We test during a real shift to iron out kinks, then launch with training for your team. Ongoing tweaks keep it sharp, like adjusting for seasonal menu rushes, so you see those efficiency gains right away.
Why We're Different
What's Included
Common Questions
How does this automation handle the high volume of leads during dinner rush?
In a busy restaurant, leads can flood in from calls and online forms right when your team's slammed. Our custom AI system captures everything automatically, sorting and prioritizing without pulling staff from the floor. For instance, it flags urgent private party requests while queuing casual inquiries. We've designed it to integrate with your POS in real-time, so no manual entry during peak hours. Clients like a downtown bistro saw their lead response time drop from hours to minutes, turning more walk-ins into bookings. It's all about fitting your workflow – we map it out first to ensure it doesn't add to the chaos. Plus, the ROI kicks in fast: expect 15-20 hours saved weekly, letting your team focus on service that keeps guests coming back.
Will this work for my small cafe, or is it only for big chains?
Absolutely, it's perfect for small spots like cafes or bistros – we tailor it to your scale. You're probably thinking a custom build sounds overkill for a team of five, but here's the thing: it replaces those scattered Google Sheets and missed texts that cost you tables. We start by auditing your current lead flow, like handling brunch reservations via Instagram DMs, then build a lightweight system that automates follow-ups without overwhelming your setup. One indie coffee shop owner told us it boosted their event bookings by 25% in the first month, saving her 10 hours on manual chasing. No bloat – just efficiency gains that match your vibe, with full ownership so you're not locked into pricey subscriptions.
What kind of integrations do you offer for restaurant tools?
We specialize in deep, reliable integrations with tools you already use, like Toast, Square, or OpenTable for reservations, plus email platforms and your website forms. Unlike superficial connections that break under pressure, our two-way APIs ensure leads sync seamlessly – say, pulling a caller's past order history to personalize invites. For a farm-to-table restaurant we worked with, this meant automatic lead import from their event site, cutting data entry by 80%. We avoid the 'subscription chaos' by building everything into one owned system, scalable for your needs. If you're using something niche, like a custom loyalty app, we'll map it in during discovery. The result? Smoother operations and a clear ROI through fewer errors and faster bookings.
How secure is the lead data in your system?
Security is non-negotiable in food service, where customer details like dietary prefs or party sizes are gold. We build with enterprise-grade encryption and compliance in mind, adhering to standards like GDPR and CCPA to protect your leads. No more worrying about data leaks from patched-together apps. Our systems include role-based access, so only your managers see sensitive info, and automated audits track everything. A client in the casual dining space appreciated how we anonymized data for reporting without losing insights. It's all custom-coded for robustness – think of it as a locked walk-in cooler for your info. We walk you through it in the consultation, ensuring peace of mind while delivering those time savings and efficiency boosts.
What's the timeline and cost for implementing this?
Timelines vary by your setup, but most restaurants go live in 4-6 weeks – we kick off with a quick discovery call, then prototype in 2 weeks, test during a shift, and launch. Costs start around $8K for a core lead automation, scaling with custom needs like multi-location support, but the ROI hits fast: one pizzeria recouped it in two months via extra catering revenue. No endless subscriptions – you own it outright. Factors like integrating with your specific POS might add a week, but we keep it lean. Let's chat details; you're likely saving way more in lost leads than the build costs. Our focus is efficiency: 15+ hours freed up weekly means your team serves better, guests tip more, and your bottom line grows.
Can I still have human touchpoints with leads after automation?
Yes, that's the beauty – our system enhances the personal side of your restaurant, not replaces it. It automates the grunt work like initial captures and reminders, but flags hot leads for your team to call with that warm, inviting tone guests love. For example, it might auto-send a menu teaser for a group inquiry, then alert your host to follow up personally. A seafood spot we built for kept their charm in event quotes while cutting manual follow-ups by 70%. We customize the handoff points to fit your style – maybe voice notes for VIPs. This balance boosts conversions without feeling robotic, delivering quantifiable wins like 30% more bookings while preserving what makes your place special.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.