Stop Losing High-Value Freight Contracts To Inefficient Lead Tracking
In the high-stakes world of trucking, where 85% of carriers report missing out on leads due to manual processes, our custom AI lead management turns chaos into a streamlined pipeline that captures every opportunity before it drives away.
Join 250+ businesses with doubled lead conversion rates
The "Lead Overload" Problem
Manual lead capture from scattered sources like DAT load boards, Truckstop alerts, and inbound broker calls via phone or email
Delayed responses to time-sensitive freight bids, losing out to faster competitors
Inaccurate lead qualification ignoring critical factors like lane density, surcharges for fuel volatility, and compliance with FMCSA hours-of-service rules
Fragmented data between dispatch software and CRM, causing duplicate efforts
Overloaded dispatchers juggling hot-shot leads amid fluctuating carrier capacity, ELD-mandated rest periods, and evolving DOT regulations
Missed follow-ups on seasonal hauls like harvest produce or holiday retail surges due to poor tracking of broker relationships and lane history
Our Tailored Lead Management Solution for Trucking
With over a decade architecting AI systems for logistics firms, we've streamlined operations for carriers handling everything from LTL to OTR routes.
Why Choose Us
We build a custom AI-powered lead management system designed specifically for your trucking operation. Forget off-the-shelf tools that force your workflows into rigid boxes. Our solution integrates directly with your TMS, ELD, and load boards to automate lead intake, score opportunities based on your unique metrics—like backhaul efficiency and deadhead minimization—and deliver actionable insights to your dispatch team. It's enterprise-grade, scalable, and owned by you, eliminating subscription sprawl while boosting your win rate on bids by up to 40%.
What Makes Us Different:
Unlock Efficiency in Your Lead Pipeline
Faster Bid Wins
Faster Bid Wins: Respond to time-sensitive spot market freight opportunities in under 10 minutes, not hours. Our custom system automates initial qualification using lane profitability scores, helping you secure 30% more reefer or flatbed contracts by outpacing competitors on urgent LTL loads.
Optimized Resource Allocation
Optimized Resource Allocation: Prioritize leads that align with your fleet's core lanes and equipment types, reducing deadhead miles by 25% on backhauls. AI analyzes historical TMS data to match loads with available dry van capacity, maximizing loaded miles and profitability per OTR route.
Reduced Administrative Overhead
Reduced Administrative Overhead: Cut manual data entry by 60% for broker RFQs and carrier packets, freeing dispatchers to focus on high-value tasks like load tendering. Seamless integration with your CRM and TMS ensures every lead detail—from lane specifics to hazmat certifications—flows into quotes and contracts without errors or duplicates.
What Clients Say
"Before AIQ Labs, we were drowning in Excel sheets for tracking broker leads from DAT and Truckstop—missing half our follow-ups on peak-season reefer hauls for Midwest produce. Their custom system integrated with our TMS like McLeod overnight, and we've closed 15 more loads per month without adding staff. It's like having an extra dispatcher who never sleeps, even during harvest rushes."
Mike Harlan
Operations Manager, Horizon Freight Lines (Regional Dry Van Carrier, 120 Trucks)
"We run a fleet of 45 trucks across dense Midwest lanes from Chicago to Dallas, and lead scoring was pure guesswork amid fuel spikes. AIQ built us a tool that flags high-margin hazmat hauls based on our exact routes and ELD data. In the first quarter after implementation, our conversion rate jumped from 22% to 41%, and deadhead miles dropped by over 20% on return legs."
Sarah Kline
Fleet Director, Apex Trucking Co. (Specialized Hazmat Fleet, 45 Power Units)
"Dealing with load board overload from 200+ daily posts was killing our efficiency on cross-border runs. The AI lead manager they created pulls in DAT and Truckstop data, qualifies it against our flatbed capacity and broker credit scores, and even suggests counteroffers for spot rates. We've saved 10 hours weekly on qualification and won 12 bids we would've overlooked, boosting our lane density by 15%."
Tom Reyes
VP of Business Development, Sierra Logistics (Cross-Border Flatbed Operator, 80 Trailers)
Simple 3-Step Process
Discovery and Mapping
We audit your current lead processes, from broker calls to load board alerts, to map out your unique workflow bottlenecks.
Custom AI Build
Our engineers develop a tailored system with AI models trained on your historical data, integrating seamlessly with your TMS and CRM.
Deployment and Optimization
We launch with full training for your team, then monitor and refine based on real-world performance to ensure peak efficiency.
Why We're Different
What's Included
Common Questions
How does your lead management system integrate with our existing TMS?
We start by conducting a thorough audit of your current transportation management system, whether it's McLeod, TMW, or another platform. Our engineers then develop custom API integrations that create bidirectional data flow—leads captured from load boards automatically populate in your TMS with details like pickup/dropoff locations, commodity types, and weight requirements. This eliminates manual entry, which typically accounts for 15-20 hours weekly in mid-sized fleets. We've done this for over 50 trucking clients, ensuring compatibility without disrupting operations. The result? A unified view where dispatchers see qualified leads alongside available trucks, reducing response times to under 30 minutes for hot loads.
What makes your AI lead scoring specific to trucking challenges?
Our scoring model goes beyond basic demographics by incorporating trucking-specific factors like lane profitability, backhaul potential, equipment matching, and even real-time variables such as fuel prices and ELD compliance. For instance, it prioritizes loads that minimize deadhead miles on your core routes. Trained on anonymized data from similar carriers, it achieves 85% accuracy in predicting conversions—far above the industry average of 60%. We customize it to your fleet's data, so if you specialize in reefer hauls, it weighs temperature-controlled requirements heavily. Clients see a 25-40% uplift in win rates, turning more inquiries into booked freight.
How long does it take to implement this custom solution?
Implementation typically spans 6-8 weeks, depending on your operation's complexity. Week 1-2 involves discovery: mapping your lead sources, from DAT subscriptions to broker portals. In weeks 3-5, we build and test the AI components in a staging environment, integrating with your tools. The final 1-2 weeks cover deployment, user training, and go-live with monitoring. For a 30-truck fleet, we recently completed this in under 6 weeks, with zero downtime. Post-launch, we provide 30 days of optimization to fine-tune based on live data, ensuring it fits your workflow like a well-tuned engine.
Can this system handle seasonal fluctuations in lead volume?
Absolutely—our solution is built to scale with the ebbs and flows of trucking demands, like harvest season surges or holiday lulls. The AI dynamically adjusts scoring thresholds and automates surge capacity alerts, notifying dispatchers of high-volume periods based on historical patterns and market data from sources like Carrier411. For one client facing summer produce hauls, we scaled processing from 50 to 200 daily leads without performance dips. It includes built-in queuing to prevent overload, ensuring no lead slips through during peaks, while optimizing for efficiency in quieter times to maintain steady revenue streams.
What kind of support do you offer after deployment?
We provide comprehensive ongoing support tailored to trucking's 24/7 nature. This includes a dedicated account engineer for the first 90 days, available via phone or Slack for any tweaks—like adjusting scoring for new regulations. Monthly performance reviews track metrics such as lead-to-load conversion and response speed, with data-driven recommendations. Our systems come with 99% uptime SLAs, backed by proactive monitoring to catch issues before they impact your bids. Long-term, clients opt into annual maintenance for updates, ensuring your solution evolves with industry shifts like autonomous trucking trends. We've maintained 100% client retention through this hands-on approach.
Is the system compliant with trucking regulations like FMCSA?
Yes, compliance is baked in from the ground up. We design the AI to flag leads that might violate FMCSA hours-of-service rules or require specific endorsements, cross-referencing with your driver logs via ELD integration. For hazmat or oversized loads, it automates permit checks and documentation routing. All data handling adheres to GDPR and CCPA standards, with secure encryption for sensitive shipper info. In a recent project for a cross-border carrier, this feature prevented 12 non-compliant bids, saving potential fines. Our legal team reviews each build to ensure it meets DOT guidelines, giving you peace of mind in a heavily regulated industry.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.