Stop Wasting Time on Low-Intent Leads Prioritize Clients Who Book and Stay
Imagine scoring leads so precisely that your therapists focus on 30% more sessions per week, boosting retention without the guesswork. We're here to build that for you.
Join 150+ wellness businesses with 25% higher client retention
The "Lead Overload" Problem
Chasing Every Massage Inquiry Drains Your Therapists' Schedules
Missing High-Potential Clients Seeking Yoga or Pilates Sessions in the Inquiry Noise
Therapists Burn Out on No-Shows and Cancellations
Generic Tools Ignore Your Recurring Membership Models for Wellness Packages
Seasonal Spikes Overwhelm Without Smart Filtering
Post-Holiday Fitness Spikes Overwhelm Without Smart Lead Filtering
Custom-Built Lead Scoring Tailored to Your Clinic's Flow
With years building AI for wellness pros, we've helped clinics like yours turn inquiries into loyal members.
Why Choose Us
Let's be honest, off-the-shelf lead scorers treat every lead like a gym newbie—generic and uninspired. But your massage therapy clinic thrives on personal touch, right? We craft a bespoke AI system that learns your unique signals: that client mentioning chronic back pain? High score. The one just browsing packages? Lower priority. It's flexible, integrating seamlessly with your booking software to flag ready-to-book leads in real-time. No more one-size-fits-all headaches. This is built for your exact workflow, ensuring every lead feels like a natural fit for your nurturing approach.
What Makes Us Different:
Unlock More Bookings and Happier Therapists
Focus on Clients Who Convert Faster
Focus on Clients Who Convert Faster: Your team spends less time on casual browsers and more on those ready for sports recovery or hot stone massages. Clinics see 28% more bookings within the first 30 days, transforming website inquiries into confirmed appointments without wasting effort on low-intent leads.
Boost Retention with Smarter Insights
Boost Retention with Smarter Insights: Spot patterns like clients repeatedly searching for restorative yoga or prenatal care early on. This enables tailored follow-ups, such as targeted emails for class series, leading to 22% higher retention rates over six months—our partners build lasting loyalty through ongoing wellness journeys.
Reduce No-Shows and Free Up Slots
Reduce No-Shows and Free Up Slots: By prioritizing leads showing commitment to ongoing fitness goals, you slash cancellations by up to 35% for group classes or therapy slots. Therapists enjoy fuller, more reliable schedules, reducing afternoon downtime in your studio or clinic.
What Clients Say
"Before AIQ, we were following up on every email, even from folks just browsing our deep-tissue rates. Now, our lead scorer flags serious inquiries—like one mentioning chronic back pain from workouts—and we've added 15 extra recovery sessions a week. It's like having an extra therapist pre-qualifying leads during peak hours."
Sarah Jenkins
Owner, RelaxFlow Wellness Studio
"I was skeptical at first, but this system adapted to our studio in just two weeks, scoring leads based on views of our barre class packages or essential oil therapy add-ons. Suddenly, we're booking more duo wellness sessions without pursuing flaky inquiries. Retention climbed 18% in the last quarter—it's transformed our client flow."
Mike Rivera
Operations Manager, Harmony Hands Fitness Center
"Seasonal rushes, like our spring detox influx, used to be total chaos with half the leads vanishing. AIQ customized a scorer that prioritizes locals inquiring about ongoing mobility training or injury rehab. We've dropped no-shows from 25% to under 10% in three months, and our therapists are thrilled with the steady pipeline of committed clients."
Lisa Chen
Wellness Director, Peak Performance Therapy Clinic
Simple 3-Step Process
Discovery and Customization
We dive into your clinic's daily rhythm—talking bookings, client types, and pain points—to design a scoring model that fits like a custom massage table.
Build and Integrate
Our team codes the AI from scratch, linking it to your CRM and calendars for real-time scoring, tested against your real leads.
Launch and Optimize
Go live with training for your staff, then refine based on early data—ensuring it evolves with your growing client base.
Why We're Different
What's Included
Common Questions
How does lead scoring specifically help a massage clinic?
In your world, leads aren't just emails—they're people seeking relief from tension or injury. Our custom AI scores them based on signals like mentioning specific issues or viewing deep-tissue options, helping you prioritize those ready to book. This cuts through the noise of casual browsers, letting therapists focus on high-intent clients. For example, a lead inquiring about prenatal sessions gets a top score if they've booked before. Clinics using this see 30% faster conversions, reducing the frustration of empty slots. It's all built around your retention goals, ensuring leads turn into loyal members who return monthly.
What's the difference between your custom system and off-the-shelf tools?
Here's the thing: Generic tools apply broad rules that don't get your clinic's nuances, like scoring a yoga-curious lead the same as a sports injury client. We build yours from scratch, training on your data to recognize patterns unique to massage therapy—think session history or local wellness trends. It's flexible, scaling with your growth without extra costs. No more fighting clunky interfaces; ours integrates smoothly into your daily flow. Partners tell us it's like upgrading from a basic roller to a pro foam one—everything just works better for your specific needs.
How long does it take to set up lead scoring for my clinic?
You're probably thinking this sounds great but takes forever. Not with us. We start with a quick discovery call to map your workflow, then build and test in 4-6 weeks. That's from initial chat to live system, including training your front desk. We've done this for similar wellness spots, so we hit the ground running. Post-launch, we monitor for a week, tweaking scores based on real leads. It's efficient because we focus on your exact setup—no endless revisions. Soon, you'll have scored leads flowing in, boosting bookings without disrupting your rhythm.
Will this system handle seasonal fluctuations in inquiries?
Absolutely, and it's a game-changer for clinics facing holiday rushes or summer slumps. Our AI learns from your past data, adjusting scores dynamically—for instance, prioritizing stress-relief seekers in December. It filters out low-intent spikes, so your team isn't overwhelmed. One clinic we worked with handled a 50% inquiry jump during wellness month without extra hires, thanks to auto-prioritized leads. Built flexible, it adapts without manual tweaks, keeping your retention steady year-round. Think of it as your clinic's built-in balance for unpredictable flows.
How do you ensure client data privacy in the scoring process?
Privacy is non-negotiable in wellness, especially with health-related inquiries. We design everything compliant with HIPAA guidelines, encrypting data at every step and anonymizing sensitive details in scoring. Only essential info—like inquiry type—feeds the AI, and you control access. No third-party sharing; it's all housed in your owned system. We've audited this for clinics handling membership info, ensuring peace of mind. Your clients trust you for discreet care—our setup extends that to digital leads, so you focus on healing, not worries.
Can I integrate this with my existing booking software?
Yes, seamless integration is our specialty. Whether you're on Mindbody, Jane App, or another platform, we connect the scoring directly—pushing high-score leads to open slots with one click. No more manual entry that eats into admin time. For a recent partner, this meant alerts popping up during slow mornings, filling gaps instantly. It's custom-coded for two-way sync, so updates like reschedules refine future scores. This unification cuts your tool chaos, creating a smooth workflow that feels natural, like an extension of your clinic's heartbeat.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.