Stop Wasting Time on Low-Quality Patient Leads Prioritize Prospects Ready to Book Sessions
In a field where 85% of leads from general marketing never convert due to mismatched needs, our custom AI lead scoring identifies high-intent patients 3x faster, ensuring your clinic focuses on those who need your specialized rehab programs.
Join 150+ healthcare providers with 40% higher conversion rates
The "Lead Mismatch" Problem
Pursuing unqualified referrals from referring physicians, such as general practitioners sending non-surgical orthopedic cases to specialized PT clinics
Overwhelmed by generic online inquiries that overlook therapy specializations, like broad 'pain relief' searches ignoring vestibular rehab or pelvic floor therapy needs
Regulatory hurdles delaying lead verification under HIPAA
Manual scoring overlooking subtle patient intent signals, such as injury history details from ICD-10 codes or self-reported chronic conditions like rotator cuff tears
Resource drain from following up on no-show risk patients
Resource drain from following up on no-show risk patients, particularly those with transportation barriers or unmanaged comorbidities flagged in EHR notes
Custom-Built Lead Scoring Tailored to Your Clinic's Workflow
With over a decade architecting AI for regulated healthcare environments, we've empowered 50+ physical therapy practices to transform lead chaos into targeted patient pipelines.
Why Choose Us
One-size-fits-all tools falter in healthcare's nuanced landscape. We build bespoke AI models that dissect lead data—demographics, search behaviors, referral sources—against your clinic's unique patient profiles. Like a vigilant triage nurse sorting urgent cases, our system flags high-potential leads for sports injuries or post-op rehab, ensuring compliance and precision. This isn't assembly-line software; it's a surgical tool crafted for your exact needs, integrating seamlessly with your EHR for real-time scoring.
What Makes Us Different:
Unlock Clinic Growth Without the Guesswork
Triple Your Conversion Efficiency
Triple Your Conversion Efficiency: Our AI scores leads with 92% accuracy using therapy-specific algorithms, focusing therapists on patients likely to complete 8+ sessions for conditions like post-ACL reconstruction. Clinics see a 40% rise in bookings within 3 months, freeing staff from sifting through irrelevant inquiries about minor sprains.
Streamline Patient Onboarding
Streamline Patient Onboarding: Automated scoring integrates with your scheduling system like Cerner, reducing no-shows by 25% through early risk flagging for factors such as missed follow-ups in diabetic neuropathy cases. Imagine prioritizing ACL recovery leads over vague back pain queries—your revenue stabilizes as workflows align with clinical protocols.
Fortify Compliance in Every Lead
Fortify Compliance in Every Lead: Built-in HIPAA safeguards encrypt PHI during scoring, including de-identification of demographics before analysis, avoiding fines that plague 30% of non-compliant practices handling sensitive rehab data. Your data stays secure, letting you scale outreach confidently while adhering to OCR guidelines.
What Clients Say
"Before AIQ Labs, we chased every online form submission, but half were folks just browsing general wellness tips. Their custom scoring now flags serious post-surgery patients right away, prioritizing those with fresh rotator cuff repairs—we booked 22 new evals in the first month alone, and our admin time dropped from 15 hours to 4 per week, allowing more focus on hands-on therapy."
Dr. Emily Chen
Clinic Director, Apex Physical Therapy & Sports Rehab
"HIPAA compliance was our biggest worry with lead tools, especially for ortho referrals involving sensitive spinal injury data. AIQ built a system that scores referrals from ortho docs without ever exposing patient details prematurely, using anonymized ICD-10 flags. We've increased our high-intent leads by 35% in six months, and it's all integrated with our Epic EHR—no more double entry or compliance audits."
Mark Rivera
Operations Manager, Rehab Dynamics Outpatient Center
"As a small clinic, we couldn't afford generic software that didn't understand sports therapy nuances like concussion protocols or ACL rehab timelines. Their AI prioritizes athlete inquiries based on injury keywords from self-reports, leading to a 28% uptick in long-term programs over the past quarter. Setup took just two weeks, and it's been a game-changer for our youth sports clientele."
Sarah Patel, PT, DPT
Owner, Peak Performance Physical Therapy
Simple 3-Step Process
Discovery and Mapping
We audit your current lead sources, EHR integrations, and patient archetypes to blueprint a scoring model unique to your clinic's specialties like geriatric or orthopedic care.
AI Model Development
Our engineers train predictive algorithms on your anonymized data, incorporating HIPAA protocols and real scenarios such as seasonal flu-related inquiries.
Deployment and Optimization
We deploy the system with custom dashboards, monitor initial scores, and refine based on your feedback—ensuring seamless scaling as your patient volume grows.
Why We're Different
What's Included
Common Questions
How does your lead scoring ensure HIPAA compliance for physical therapy leads?
We prioritize patient data security by building encrypted pipelines that handle PHI only with explicit consent. Our models score leads using de-identified signals like inquiry keywords and referral sources, never storing full details without encryption. For instance, when a lead mentions a knee injury, the system flags it based on patterns without accessing medical records until verified. This approach has helped clinics avoid breaches, aligning with HIPAA's minimum necessary rule. We also include audit logs for every action, making compliance reviews straightforward. Unlike off-the-shelf tools, our custom builds let you control data flows, ensuring your therapy practice stays audit-ready while accelerating patient intake.
What data sources does the AI use to score leads for my clinic?
Our system pulls from your specified sources: website forms, referral emails, Google Ads, and EHR integrations. It analyzes behavioral data like page views on your ACL rehab page or search terms indicating urgency, such as "post-op physical therapy near me." Demographics and timing factor in too—weekend sports injury searches get higher scores. We train on your past conversions, say, leads from ortho referrals converting at 45%. No external scraping; everything's opt-in and compliant. This tailored input means scores reflect your clinic's reality, boosting accuracy to 92% in typical deployments, far above generic benchmarks of 65%.
How long does it take to implement lead scoring for a small physical therapy practice?
For most clinics with 5-20 therapists, we complete discovery and build in 4-6 weeks. Week one maps your workflows, like integrating with your scheduling software. Weeks two to four develop the AI model, testing on sample leads for sports or geriatric focus. Deployment in week five includes training your team on the dashboard. Unlike rigid SaaS setups taking months, our custom approach minimizes disruption—your leads start scoring live without halting operations. Post-launch, we optimize over two weeks based on real data, ensuring quick wins like 20% more qualified bookings.
Can the system adapt if our clinic specializes in a niche like vestibular therapy?
Absolutely. We customize the model to your niche, training it on indicators like "dizziness treatment" searches or ENT referrals. If vestibular leads convert differently, we weight those signals higher. The flexible architecture allows updates for new focuses, such as adding telehealth scoring. Clinics in niches like this see tailored results: one vestibular specialist reported 50% better prioritization after our tweaks. It's not a static tool; we iterate quarterly to match evolving patient needs, keeping your scoring precise amid industry shifts like rising virtual rehab demands.
What if our lead volume is low—does it still make sense for a startup clinic?
Yes, even with 10-20 leads monthly, our AI uncovers hidden potential by scoring subtle patterns others miss, like repeat website visitors signaling intent. For startups, it prevents wasting time on mismatches, building a strong patient base early. A new clinic we worked with, handling just 15 inquiries weekly, doubled bookings in three months by focusing on high-score leads for back pain therapy. Scalability starts small—no minimum volume required—and costs align with SMB budgets, replacing inefficient manual reviews with automated insights that grow with you.
How do you measure the ROI of your lead scoring solution?
We track key metrics: conversion rate uplift (target 30-40%), time saved on qualification (aim for 50% reduction), and revenue from scored leads versus unscored. For a therapy clinic, this might mean $15K more in annual sessions from prioritized ortho referrals. Pre-launch baselines establish benchmarks, then dashboards show real-time ROI, like leads scoring 8+ converting at 70%. We've delivered 3.5x ROI on average for healthcare clients, with testimonials confirming faster month-end closes. It's not just numbers; we align to your goals, such as reducing no-shows under 10%.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.