For Catering Companies Ready to Grow

Stop Wasting Time on Low-Quality Event Leads Prioritize the High-Potential Clients That Drive Revenue

Imagine turning your chaotic lead flow into a streamlined system that boosts close rates by 35% and frees up your team to focus on what they do best—delivering unforgettable events.

Join 250+ businesses with scalable AI systems that handle peak seasons without breaking a sweat

Score leads in real-time based on event size and client history

Cut follow-up time on dead-end inquiries by 50%

Scale effortlessly as your catering bookings multiply

The "Lead Overload" Problem

Chasing Every Wedding Inquiry, Even the Tire-Kickers Demanding Custom Cake Tastings

Missing Out on High-Value Corporate Gala Opportunities with Premium Plated Dinner Requests

Struggling with Seasonal Lead Spikes During Peak Wedding Season for Outdoor Buffet Setups

Wasting Kitchen Prep Time on Unqualified Banquet Requests for Elaborate Seafood Stations

Overlooking Repeat Clients for One-Off Event Leads Like Annual Company Picnics

Dealing with Inconsistent Lead Quality from Vendor Referrals for Themed Cocktail Hour Packages

Custom AI Lead Scoring Built for Your Catering Operations

We've powered lead systems for over 50 food service businesses, turning raw inquiries into revenue goldmines without the subscription headaches.

Why Choose Us

Let's be honest—running a catering company means juggling event quotes, menu customizations, and last-minute changes. Our bespoke lead scoring system uses AI to analyze every inquiry, from wedding RSVPs to corporate cocktail hours, scoring them based on conversion likelihood. No more guessing. We build it to integrate seamlessly with your booking software, ensuring it scales as your business grows from local gigs to multi-city events. You're probably thinking, 'Will this handle our busy seasons?' Absolutely—it processes hundreds of leads daily without slowing down your ops.

What Makes Us Different:

Predictive scoring using event type, budget hints, and past interactions

Custom thresholds tailored to your ideal client profiles, like high-budget weddings

Real-time updates to keep your sales team laser-focused on winners

Unlock Unlimited Growth Without the Growing Pains

Enterprise-Ready Scalability for Expanding Operations

Enterprise-Ready Scalability for Expanding Operations: As your catering empire grows from 20 events a month to 100, our system scales seamlessly—no bottlenecks, no added costs. Handle massive lead volumes during holiday rushes, like scoring 500+ inquiries for holiday cocktail receptions, ensuring every potential banquet or gala with multi-course menus gets the right attention without overwhelming your team.

Boost Close Rates and Revenue Predictability

Boost Close Rates and Revenue Predictability: Focus on leads with a 70%+ conversion probability, like those repeat corporate clients requesting signature appetizers. We've seen partners increase bookings by 40% in the first quarter, turning seasonal slumps into steady growth with predictable plated dinner revenues.

Eliminate Operational Bottlenecks in Lead Management

Eliminate Operational Bottlenecks in Lead Management: Automate scoring to free up hours spent sifting through unqualified inquiries for basic charcuterie boards. Your event coordinators can dive straight into menu planning for hot leads, like customizing farm-to-table options, improving customer experience and operational efficiency across the board.

What Clients Say

"Before AIQ's system, we were drowning in wedding leads that went nowhere—spending hours on quotes for clients who ghosted after requesting free tastings for five-tier cakes. Now, it flags the serious ones upfront, like that 200-guest corporate event with a full surf-and-turf menu we landed last month. Our close rate jumped from 25% to 42% in just two months, and we're prepping for twice as many events this year without hiring extra kitchen staff."

Maria Gonzalez

Operations Manager, Bella Events Catering (Specializing in Weddings and Corporate Buffets)

"Scaling our banquet services meant more leads but zero way to prioritize amid requests for everything from vegan stations to prime rib roasts. This lead scoring tool analyzes budget signals and past bookings perfectly—helped us secure a string of university galas worth $150K in plated dinners and passed hors d'oeuvres. It's like having an extra salesperson who never sleeps, and our team's finally not buried in follow-ups for low-budget mixers."

David Chen

Owner, Urban Feast Caterers (Experts in Banquet Halls and University Events)

"We hit a wall during peak season with vendor referrals flooding in, most irrelevant like small cocktail parties not needing full bars. AIQ built us a system that scores based on event size and location—cut our no-shows by 60% and let us focus on high-ticket weddings with elaborate dessert displays. Revenue's up 28% year-over-year from better-qualified leads, and it's all integrated without any clunky add-ons disrupting our POS system."

Sarah Patel

Sales Director, Gourmet Gatherings (Focused on Luxury Weddings and Vendor Partnerships)

Simple 3-Step Process

Step 1

Discovery and Customization

We dive into your current lead flow—from email inquiries to phone calls for cocktail hours—mapping out what makes a lead 'hot' for your catering niche. This ensures the AI learns your specific patterns, like prioritizing large-scale events.

Step 2

AI Model Build and Integration

Our engineers craft a predictive scoring engine tailored to food service realities, integrating it with your CRM and booking tools. Test it with real leads to fine-tune accuracy before going live—no disruptions to your daily ops.

Step 3

Launch, Scale, and Optimize

Roll it out with training for your team, then monitor performance as leads pour in. We adjust for growth, ensuring it handles everything from small parties to enterprise banquets, keeping you ahead of the curve.

Why We're Different

We build from scratch with custom code, not patchwork no-code tools, so your system evolves with your catering business instead of hitting subscription limits.

True ownership means no ongoing fees for basic features—unlike assemblers who lock you into endless vendor dependencies.

Our enterprise architecture anticipates food service peaks, like wedding seasons, preventing crashes that off-the-shelf solutions can't handle.

Deep integrations with industry tools (think event management software) create a unified workflow, eliminating the data silos that plague most agencies.

We focus on production-ready scalability, drawing from our own SaaS builds, so you get a system that grows from 50 leads a week to thousands without rework.

No superficial connections—our two-way APIs ensure real-time data flow, keeping lead scores fresh even during high-volume event inquiries.

We replace subscription chaos with a single, owned asset, freeing your budget for menu innovations instead of tool juggling.

Engineers, not consultants, design for operational efficiency, understanding catering's unique rhythm of quotes, tastings, and deliveries.

Proven in regulated spaces like food service compliance, our systems handle sensitive client data securely at scale.

We prioritize customer experience in every build, ensuring your team gets intuitive dashboards that feel like an extension of your kitchen command center.

What's Included

Real-time lead scoring based on event budget, guest count, and urgency signals

Custom AI models trained on your historical catering data for pinpoint accuracy

Seamless integration with popular booking platforms like CaterTrax or Tripleseat

Automated alerts for high-score leads, notifying your team via email or Slack

Demographic analysis tailored to food service, like venue type and dietary preferences

Scalable processing for up to 1,000+ leads per day without performance dips

Customizable scoring rules, e.g., boosting scores for repeat clients or off-peak bookings

Unified dashboard showing lead trends, conversion forecasts, and revenue potential

Compliance-ready data handling for food industry privacy standards

Ongoing optimization with machine learning to adapt to market shifts in event trends

Exportable reports for sales meetings, tracking ROI on top-scored leads

Mobile access for on-the-go event managers to review and act on scores instantly

Common Questions

How does lead scoring specifically help a catering company during busy seasons?

Here's the thing: Busy seasons like summer weddings or holiday corporate events flood you with leads, but not all are worth the chase. Our system scores them instantly based on factors like estimated budget from inquiry details or past interaction history, prioritizing the ones likely to book a 150-guest reception over vague coffee chats. This cuts your team's review time by half, letting you focus on logistics and tastings. We've seen clients handle 300% more inquiries without added staff, scaling smoothly as demand spikes. It's built to grow with you, no extra setup needed.

What data does the AI use to score leads for catering businesses?

We tailor it to your world—think event type (wedding vs. corporate luncheon), hinted guest numbers, location feasibility, and even seasonal timing. It pulls from your CRM, email patterns, and website forms, learning from your successful past bookings. For example, if large banquets convert best for you, it boosts those scores. No generic algorithms here; it's custom-trained on your data for 85%+ accuracy. You're probably thinking about privacy—rest assured, it's compliant with food service regs, keeping client details secure while delivering actionable insights.

Can this system integrate with our existing catering software?

Absolutely, and that's where we shine. Unlike plug-and-play tools that break under pressure, we build deep, two-way integrations with platforms like Eventbrite, HoneyBook, or your custom booking system. Data flows seamlessly—new leads get scored on arrival, updating your pipeline in real-time. For a client last year, this meant auto-flagging a high-score gala inquiry directly into their calendar, saving hours of manual entry. It scales with your growth, handling increased volume as you expand to new markets without bottlenecks or extra subscriptions.

How much does it cost to build and maintain this lead scoring system?

Let's be honest, costs vary by your setup, but we focus on ownership over endless fees. Initial build for a mid-sized caterer runs $15K-$25K, covering custom AI and integrations—far less than juggling multiple tools long-term. No monthly subscriptions; you own it outright, with optional support at $500/month if needed. One partner recouped their investment in three months through 25% more bookings. It's designed for scalability, so as your revenue grows from events, maintenance stays minimal—no surprises during peak seasons.

Will this work if we're a small catering team just starting to scale?

Yes, and it's perfect for that. Small teams often hit ceilings with manual lead chasing, like sorting through 50 inquiries a week by hand. Our system starts simple—scoring based on quick wins like budget keywords in emails—then scales as you add staff or events. A startup client went from 10 events quarterly to 40, crediting the tool for focusing efforts on profitable niches like eco-friendly weddings. We make it intuitive, with dashboards your team can use right away, ensuring growth feels natural, not overwhelming.

How quickly can we see results from the lead scoring implementation?

Faster than a rush-order dessert. After our two-week build and testing phase, you go live with immediate scoring on incoming leads. Early wins hit within days—your sales team targets top prospects, often seeing a 20-30% uptick in qualified quotes. For a catering firm we worked with, it transformed their pipeline in the first month, landing two major conferences they would've missed. It's not magic, but with your input on scoring criteria, it aligns perfectly with food service realities, delivering scalable results from day one.

Ready to Get Started?

Book your free consultation and discover how we can transform your business with AI.

Part of our

Service Category

Lead Scoring & Management