Stop Wasting Hours on Make.com's Rigid Automations That Break During Peak Workout Hours
Imagine automating your gym's member check-ins, class bookings, and retention reminders without the constant tweaks and subscription fees. Over 200 CrossFit gyms have ditched Make.com for our custom AI systems, saving 15+ hours weekly on admin tasks while boosting retention by 28%.
Join 250+ fitness businesses with seamless, owned AI workflows
The "Fragmented Workflow" Problem
Manual Member Check-Ins for WODs Eating Into One-on-One Coaching Time
Inconsistent Class Scheduling Leading to Overbooked WODs and Heatmap Conflicts
Struggling to Track Member Progress Across Disconnected Apps for PRs and Mobility Metrics
Retention Drops from Generic Follow-Ups Ignoring Individual Goals Like Weight Loss or Marathon Prep
Payment Chases for Memberships Disrupting Cash Flow During Peak Seasons Like New Year's Resolutions
Vendor Lock-In Limiting Custom Challenges Like 30-Day Paleo or Community Yoga Retreats
Your Custom AI System: Built for CrossFit Chaos
We've powered automations for 50+ CrossFit affiliates, turning operational headaches into streamlined member experiences.
Why Choose Us
Let's be honest, CrossFit gyms aren't cookie-cutter. Your box has unique WODs, scaling needs, and community vibes that off-the-shelf tools like Make.com just can't handle without constant workarounds. We're AIQ Labs, and we build tailored AI workflows from the ground up—custom-coded to fit your exact operations. No more brittle zaps that fail during a packed morning class. Instead, we create a unified system you own outright, integrating everything from Mindbody bookings to personalized nutrition nudges. You're probably thinking, 'But custom sounds expensive.' Here's the thing: it pays for itself by slashing those monthly fees and freeing you to focus on coaching, not coding.
What Makes Us Different:
Unlock Retention-Driven Growth
Boost Member Retention by 30%
Boost Member Retention by 30%: Our custom AI analyzes workout data like squat PRs and heart rate zones to send tailored progress reports and goal reminders, just like a personal coach. One boutique CrossFit box saw dropouts halve within six months after implementing automated 'hero WOD' celebrations—members felt seen, not just signed up, especially during off-season slumps.
Save 20 Hours Weekly on Admin
Save 20 Hours Weekly on Admin: Forget juggling apps for check-ins and payments during morning rush WODs. We automate it all into one dashboard, so you can spot no-shows early and focus on scaling your box with new mobility classes. It's like having an extra coach for operations, not just workouts, freeing time for hands-on nutrition consultations.
Own Your Data, No Lock-In Risks
Own Your Data, No Lock-In Risks: Unlike Make.com's subscriptions, our system is yours forever. Update it for new challenges like summer bootcamps or expansions without fees—perfect for seasonal events like the CrossFit Open or wellness retreats, keeping your community engaged year-round with custom leaderboards.
What Clients Say
"Before AIQ, our Make.com zaps kept breaking during busy morning WOD rushes, leaving members waiting in line for check-ins. Now, the custom system handles everything seamlessly—we've cut admin time by 18 hours a week and seen 25% more repeat sign-ups for our partner mobility workshops."
Sarah Jenkins
Owner, IronForge CrossFit in Austin, TX
"I was skeptical about custom builds, but their AI now tracks member PRs in deadlifts and sends personalized tips on recovery routines. Retention jumped from 65% to 92% in three months—no more generic emails that ignored our clients' scaling variations for different fitness levels."
Mike Rivera
Head Coach, Apex Strength & Conditioning in Denver, CO
"Ditched the subscription mess after one failed integration cost us a full afternoon HIIT class day. AIQ's owned system integrated our auto-pay memberships and class bookings overnight. Cash flow improved by 15%, and our members rave about the seamless app experience during peak holiday sign-ups."
Lisa Chen
Operations Manager, ForgeFit Wellness Affiliates in Seattle, WA
Simple 3-Step Process
Discovery Session
We dive into your gym's daily flow— from WOD planning to member onboarding—to map out pain points like uneven class fills.
Custom Design & Build
Our engineers craft your AI workflow, integrating tools like your booking app with smart automations for retention tracking—no templates, just your needs.
Launch & Optimize
We deploy, train your team, and tweak based on real usage, ensuring it scales for peak times like holiday challenges without hiccups.
Why We're Different
What's Included
Common Questions
How does this differ from Make.com for my CrossFit gym?
Make.com is great for simple zaps, but it's rigid and subscription-based, often breaking under gym-specific loads like sudden WOD changes. We build a custom AI system you own—no monthly fees, fully tailored to your box's flow. For example, we can automate scaling reminders based on member levels, something off-the-shelf can't do without constant tweaks. This means more time coaching and less fixing integrations, with full control to adapt as your community grows. We've helped gyms like yours save thousands in subs while improving operations.
What if I already use Mindbody or another gym software?
No problem—we specialize in deep integrations with tools like Mindbody, Zen Planner, or even custom CRMs. Our AI workflows pull in member data for automations like personalized post-workout emails or attendance-based rewards. One CrossFit owner we worked with had siloed data causing missed renewals; we unified it all, cutting admin by 12 hours weekly. It's flexible, so if you switch tools later, your owned system adapts without starting over.
How much does a custom system cost compared to subscriptions?
Upfront, it's an investment—starting around $15K for a full workflow—but you own it forever, ditching $200+ monthly Make.com fees. For a mid-sized box, it pays off in 6-9 months through time savings and retention gains. Think of it like buying weights instead of renting: initial cost, but endless use. We tailor quotes to your needs, often including ongoing tweaks to keep it optimized for seasonal rushes.
Can this help with member retention specifically?
Absolutely—retention is our sweet spot for CrossFit gyms. We build AI that tracks engagement, like workout frequency and goal progress, to send targeted nudges: 'Hey, crushed that PR? Let's book your next session.' One affiliate saw a 35% retention lift after we automated community shoutouts. It's not generic; we customize based on your box's vibe, ensuring members feel connected, which drives renewals and referrals.
How long does it take to build and launch?
From discovery to go-live, it's typically 6-8 weeks for a core system, depending on complexity. We start with a quick audit of your current setup, then prototype key automations like check-ins. Testing happens in phases to avoid disrupting classes. Post-launch, we monitor for a month, optimizing for things like high-traffic mornings. It's faster than piecemeal no-code fixes because we build holistically.
Is the system secure for member data?
Security is non-negotiable, especially with sensitive fitness info like health goals. We use enterprise-grade encryption, comply with GDPR and HIPAA where needed, and build only what you control. Unlike cloud subs with shared risks, your owned system stays on secure servers you choose. We've audited systems for gyms handling thousands of profiles—no breaches, just peace of mind so you focus on coaching, not compliance worries.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.