Stop Juggling Disconnected Tools That Slow Down Your Service Calls and Crew Efficiency
HVAC businesses lose an average of 15 hours per week on manual scheduling and invoicing—time better spent on repairs and customer relationships. Our custom AI systems eliminate this chaos, delivering 40% faster job completions without the subscription traps of Make.com or Zapier.
Join 250+ businesses with streamlined HVAC operations
The "Fragmented Operations" Problem
Manual Scheduling of HVAC Technicians Leads to Double-Bookings and Route Inefficiencies
Inventory Mismatches for HVAC Parts Like Refrigerant and Filters Cause Costly Delays on Job Sites
Inaccurate Invoicing for After-Hours Plumbing or Electrical Calls Erodes Client Trust and Repeat Business
Emergency Call Backlogs for Burst Pipes or AC Failures Miss Peak Summer Service Opportunities
Disconnected Mobile Reporting from Field Crews on Roof Repairs Slows Post-Job Quality Checks and Upsells
Inaccurate Seasonal Demand Forecasting for Pest Control or Landscaping Leads to Overstaffing and Idle Crews
Tailored AI Workflows Built for Your HVAC Reality
With over a decade of engineering experience in service industries, we've powered 150+ HVAC firms to own their operations, not rent them.
Why Choose Us
Off-the-shelf tools like Make.com force HVAC contractors into rigid molds that ignore the chaos of on-call repairs, variable weather demands, and client-specific maintenance schedules. We build custom AI systems from the ground up—integrating your CRM, dispatching software, and inventory trackers into a unified platform. Think of it like custom-fitting a duct system: no leaks, no restrictions, just efficient flow tailored to your routes and crew sizes. Our enterprise-grade solutions handle real-time data from job sites, predict part needs, and automate billing, freeing your team for what they do best—delivering reliable service.
What Makes Us Different:
Unlock Efficiency That Scales with Your HVAC Growth
Faster Job Dispatching and Reduced Overtime
Our systems route emergency AC repairs or plumbing leaks to the nearest certified technician in seconds, cutting average response times from 45 minutes to under 15. This enables more jobs per day, with crews completing installations by 5 PM instead of 8, saving you up to $15,000 in overtime costs annually for a mid-sized HVAC and plumbing team.
Precision Inventory Management for Parts on Demand
No more scrambling for refrigerant coils or pipe fittings mid-install. AI forecasts usage based on your historical service data, local weather patterns, and job types, maintaining optimal stock levels that reduce carrying costs by 25% while ensuring 99% availability for urgent furnace fixes or water heater replacements within 24 hours.
Bulletproof Client Invoicing and Relationship Building
Automated, accurate billing post-service for electrical or roofing jobs—complete with job site photos, technician notes, and material breakdowns—boosts client satisfaction scores by 35%. Automated follow-up reminders for annual HVAC tune-ups or gutter cleanings keep your pipeline full, turning one-time repairs into recurring maintenance contracts worth 20% more revenue per client.
What Clients Say
"Before AIQ Labs, our techs were wasting half the day chasing HVAC filters or resolving scheduling mix-ups for overlapping AC installs. Now, the system auto-assigns jobs based on GPS location, certifications, and skills, and we've cut no-shows by 60% in just three months during peak summer. It's like having an extra dispatcher who never sleeps."
Mike Reynolds
Operations Manager, Cool Breeze HVAC Services
"We used to juggle fragile Zapier zaps that broke every heating season with thermostat shortages. AIQ built us a custom setup that integrates our inventory with QuickBooks, tracks parts like coils and valves in real-time, and sends alerts for low stock on smart thermostats. Saved us $12K last winter alone—no more emergency supplier runs for furnace repairs."
Sarah Patel
Owner, Precision Climate Control & Plumbing
"Invoicing was a nightmare with handwritten notes from electrical panel upgrades in the field. Their AI pulls everything together automatically, including wiring diagrams and photos, and clients get digital receipts instantly via email or app. Our repeat business jumped 28% because follow-ups for seasonal AC maintenance are now effortless. Wish we'd done this years ago."
Tom Herrera
General Manager, Apex Heating, Cooling & Electrical
Simple 3-Step Process
Discovery and Blueprint
We dive into your daily HVAC challenges— from routing service vans to tracking warranty claims—and map a custom blueprint that fits your exact workflow, ensuring no off-the-shelf compromises.
Build and Integrate
Our engineers construct your AI system, weaving in deep connections to your existing tools like dispatching apps and parts suppliers, with rigorous testing to handle peak summer loads without a hitch.
Deploy and Own
You take full ownership of the live system, complete with training for your team and ongoing tweaks. No subscriptions—just scalable power that grows as your HVAC business expands.
Why We're Different
What's Included
Common Questions
How does your custom system differ from Make.com for HVAC dispatching?
Make.com excels at simple automations but struggles with the complex, real-time needs of HVAC, like dynamic routing based on technician certifications and live weather data. We build bespoke AI workflows that integrate deeply with your tools, creating a robust system you own outright. No brittle zaps that fail during a heatwave surge—instead, enterprise-grade logic that handles 100+ daily calls without skipping a beat. Contractors see 40% faster dispatches, and since it's custom, it evolves with your business, avoiding the subscription hikes as your volume grows. We've helped firms like yours cut response times dramatically, turning chaotic days into streamlined operations.
What if I already use ServiceTitan—can you integrate with it?
Absolutely. Our team specializes in seamless, two-way integrations with platforms like ServiceTitan, pulling in job data, customer histories, and inventory levels to create a unified view. Unlike Zapier's superficial connections that often break under load, we engineer secure APIs that sync in real-time—think automatic updates to technician schedules or instant invoicing post-repair. For HVAC specifics, this means no more double-entry for parts used on a furnace job. We start with a full audit of your setup, then build custom modules that enhance ServiceTitan without replacing it, ensuring your data flows like a well-insulated system. Clients report 25% less admin time right away.
How long does it take to build and deploy a custom AI workflow for my HVAC business?
Timeline varies by complexity, but most HVAC contractors see a fully deployed system in 6-8 weeks. We kick off with a two-week discovery phase to map your pain points, like inefficient emergency routing or inventory gaps. Then, 4-6 weeks of building and testing, focusing on high-impact areas first—such as AI-driven scheduling that cuts overtime. Unlike off-the-shelf tools with instant but limited setups, our process includes iterative demos so you can tweak as we go. Post-launch, we provide training and a 30-day optimization period. One recent client went live in five weeks and immediately reduced missed appointments by 35%, proving the investment pays off fast in seasonal businesses.
Will owning my system save money compared to subscriptions like Zapier?
Yes, significantly. Zapier and similar tools can cost $500+ monthly for HVAC-scale automations, plus hidden fees for extra zaps during busy periods. Our one-time build puts you in control—own the code, no recurring bills, and unlimited scalability without per-task charges. For a mid-sized HVAC firm, this often saves $10K+ yearly, redirecting funds to hiring techs or marketing. We factor in your exact needs, like automating 200+ monthly service invoices, ensuring the system handles growth without added costs. Long-term, it's like upgrading from rented equipment to owned tools: reliable, flexible, and yours to modify as client demands shift, with our support included.
Is the system secure for handling sensitive HVAC client data like home addresses?
Security is paramount, especially with client details like addresses for service calls or payment info. We build with enterprise-grade encryption, compliant with standards like GDPR and CCPA, using secure cloud hosting and role-based access so only authorized techs see job specifics. Unlike no-code platforms prone to integration vulnerabilities, our custom code includes audit logs for every data touchpoint—from dispatching a repair to billing. We've fortified systems for HVAC firms against common threats, like phishing on mobile apps, with multi-factor authentication. Regular penetration testing ensures peace of mind, and one client noted zero breaches in two years post-implementation, even during rapid summer scaling.
Can your AI handle predictive maintenance for things like boiler efficiency?
Definitely. We develop tailored AI models that analyze service history, usage patterns, and external factors like local climate to predict issues, such as boiler inefficiencies before they fail. This goes beyond basic alerts—our system flags potential problems weeks in advance, scheduling preemptive tune-ups that prevent emergency breakdowns. For HVAC, this means integrating data from IoT sensors on units if you have them, or from past logs, achieving 85% accuracy in forecasts per industry benchmarks. Contractors using our setups report 20% fewer callbacks, saving on labor and parts while delighting clients with proactive service. It's custom-built to your equipment types, ensuring relevance without the generic pitfalls of off-the-shelf predictors.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.