Stop Losing Students to Fragmented Lesson Planning and Admin Overload Build Your Custom AI System That Scales with Enrollment
We understand the frustration of juggling multiple tools just to track attendance, personalize lessons, and manage certifications. You're not alone—over 70% of language schools report wasting 15+ hours weekly on manual tasks. Our tailored AI workflows eliminate that chaos, boosting retention by up to 35% and freeing teachers to focus on what matters: inspiring language mastery.
Join 150+ education providers with streamlined operations and higher student outcomes
The "Integration Nightmare" Problem
Disjointed Tools Slowing Down Lesson Delivery in Blended Learning Environments
Manual Student Progress Tracking Leading to Gaps in Language Acquisition and Skill Mastery
Inflexible Scheduling Clashing with Diverse Class Timetables and Learner Time Zones
Generic Platforms Ignoring Cultural Nuances in Language Instruction and Localized Curriculum
Subscription Costs Eating into Tuition Revenue Without Scaling Benefits for Growing Enrollment
Fragmented Data Hindering Personalized Feedback for Non-Native Speakers in ESL Programs
Your Custom-Built AI Operating System for Language Mastery
With 8+ years engineering AI for education innovators, we've helped 50+ language programs replace brittle Make.com zaps with robust, owned systems that adapt as your school grows.
Why Choose Us
We get it—language schools thrive on connection, yet off-the-shelf tools like Make.com force you into rigid automations that break during peak enrollment or cultural festivals. That's why we build from scratch: a flexible AI system tailored to your curriculum, integrating attendance, adaptive quizzes, and certification workflows seamlessly. No more vendor lock-in. You own a scalable asset that evolves with your students' journeys, much like a master teacher crafting lessons for each learner's pace.
What Makes Us Different:
Unlock Outcomes That Drive Enrollment Growth
Elevate Student Retention Through Personalized Learning Paths
Elevate Student Retention Through Personalized Learning Paths: Imagine AI that analyzes speaking patterns from virtual classes to recommend targeted exercises—like customized phonics drills for Mandarin learners—reducing dropout rates by 28% as seen in our partner schools over one academic year. Teachers spend less time on admin, more on breakthroughs, creating immersive experiences that turn casual learners into fluent advocates.
Streamline Operations to Scale Classes Without Hiring More Staff
Streamline Operations to Scale Classes Without Hiring More Staff: Our custom workflows automate scheduling conflicts and resource allocation for multi-level cohorts, such as aligning beginner and advanced TESOL sessions, saving 20 hours weekly per admin. This lets you expand from 50 to 200 students seamlessly within a semester, optimizing revenue while maintaining small-class intimacy—like a well-orchestrated language immersion camp.
Gain Actionable Insights to Refine Curriculum and Boost Proficiency Scores
Gain Actionable Insights to Refine Curriculum and Boost Proficiency Scores: Unified dashboards pull data from quizzes, attendance, and feedback, highlighting trends like common grammar hurdles in beginner Spanish tracks or vocabulary retention in corporate training modules. Schools using our systems report 15% higher certification pass rates, such as DELF exams, empowering data-driven tweaks that feel like having an extra curriculum expert on staff.
What Clients Say
"Before AIQ Labs, we were piecing together Make.com automations that crashed every time we added a new immersion program for our ESL cohorts. Now our custom system handles 300+ enrollments per semester, auto-generating progress reports aligned with CEFR levels that actually help teachers intervene on weak areas. Retention jumped from 72% to 89% in just four months—it's transformed how we support our international students from Asia and Latin America."
Maria Gonzalez
Director of Curriculum, VivaLingua Academy
"I was skeptical about ditching Zapier for something custom, but after a three-month implementation, our admin team cut manual scheduling by half for our hybrid corporate English classes. The AI even flags students struggling with business idioms early, letting us intervene before mid-term assessments. We've added two new levels without extra hires, and feedback from teachers on pronunciation modules has never been better."
David Chen
Operations Manager, GlobalSpeak Institute
"Subscription fees were killing us—$2K monthly for tools that didn't integrate our cultural workshops on regional dialects. AIQ's owned system paid for itself in six months by automating DELF certifications and personalized emails tailored to learner heritage. Our French program saw a 22% enrollment boost last quarter, all because the AI tailors content to each student's cultural background, like Quebecois vs. European French nuances."
Elena Petrova
Founder, Heritage Languages School
Simple 3-Step Process
Discovery Session: Map Your Unique Challenges
We dive deep into your daily realities—from handling mixed-level ESL classes to tracking CEFR progress—identifying bottlenecks like fragmented attendance logs. This 60-minute call uncovers how Make.com falls short for your workflow.
Custom Design: Architect Your Tailored Solution
Our engineers blueprint a system built around your needs, like AI that syncs lesson plans with student dialects and automates waitlist management. We prototype key features, ensuring flexibility for seasonal intensives without the rigidity of off-the-shelf tools.
Build and Launch: Seamless Integration and Ownership
We code, test, and deploy your full AI ecosystem—complete with training for your team. You own everything: no subscriptions, just unlimited scalability as your school grows from local classes to online global reach.
Why We're Different
What's Included
Common Questions
How does your custom AI system differ from Make.com for language schools?
Make.com excels at quick zaps but struggles with the depth needed for education—like handling variable class sizes or personalized language paths. We build a bespoke system from the ground up, using advanced frameworks to create robust automations that integrate your entire workflow. For instance, it can analyze speech patterns from recorded sessions to tailor drills, something off-the-shelf can't do without breaking. You'll own this scalable asset, avoiding Make.com's limits on complex, data-heavy tasks. Schools we've partnered with see 30-40% efficiency gains, with no monthly fees dragging on your budget. It's like upgrading from a basic workbook to a dynamic, interactive textbook designed just for your curriculum.
What kind of integrations can you build for our existing tools?
We specialize in deep, two-way integrations tailored to education platforms. For language schools, this means connecting your CRM (like Salesforce) with LMS tools (e.g., Duolingo for Schools or Canvas) and even custom apps for virtual whiteboards. Our AI workflows can pull student data from Google Classroom to auto-generate attendance reports or sync with Zoom for post-class feedback analysis. Unlike superficial Zapier connections that often fail during high-traffic periods like summer intensives, ours are production-ready and resilient. We've integrated with over 20 edtech tools for clients, ensuring data flows securely and in real-time—reducing manual entry that typically eats 10-15 hours weekly for admins.
How long does it take to build and implement the custom system?
Timelines vary by complexity, but most language school projects—from discovery to launch—take 8-12 weeks. We start with a two-week discovery to map your needs, like automating multi-language certification tracks. Then, 4-6 weeks for building core features such as AI-driven personalization, followed by 2 weeks of testing with your team. This phased approach minimizes disruption; you can go live mid-semester without interrupting classes. One client, a bilingual academy, had their enrollment automation running in 10 weeks, immediately cutting waitlist errors by 90%. Post-launch, we provide ongoing support to refine as your programs evolve, ensuring long-term scalability.
Is the system secure for handling student data in language education?
Absolutely—security is paramount in education, especially with sensitive info like proficiency assessments or immigrant student records. We adhere to GDPR, FERPA, and CCPA standards, building in encryption, role-based access, and audit logs from the start. Our custom systems use secure APIs and host data on compliant clouds like AWS, with AI models trained only on anonymized datasets. For language schools, this means safe storage of audio files for accent training without privacy risks. We've audited and deployed solutions for 30+ ed providers, preventing breaches that plague generic platforms. Your data stays yours, with full control and no third-party vulnerabilities from tools like HubSpot.
What if our school grows or changes its curriculum—can the system adapt?
Flexibility is core to our design; unlike rigid Make.com templates, our systems are modular and extensible. If you add a new Mandarin immersion track or shift to hybrid models, we can iterate quickly—often in 2-4 weeks—without rebuilding everything. Built with scalable code, it handles growth from 100 to 1,000 students effortlessly, auto-adjusting workflows like class balancing or resource allocation. A partner school expanded their offerings post-launch, and we integrated new AI features for dialect-specific quizzes in under a month, boosting engagement by 25%. You own the blueprint, so adaptations are cost-effective and aligned to your evolving pedagogy, like a living curriculum that grows with your learners.
How much does a custom AI system cost compared to subscriptions?
Our one-time builds start at $25K for core language school automations, scaling to $60K for full end-to-end systems—far less than the $2K+ monthly subscriptions many schools pay for disconnected tools over 2-3 years. This ownership model delivers ROI in 6-9 months through time savings (e.g., 500+ admin hours annually) and outcomes like 20% higher retention. No hidden fees; we price based on your scope, like integrating 5-10 tools for enrollment and tracking. Clients report breaking even via reduced churn alone. It's an investment in a digital asset, not ongoing rent—freeing budget for teacher training or new courses while avoiding the 'subscription chaos' of juggling Zapier and others.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.