Stop Relying on Fragile Make.com Integrations Own a Custom AI System Built for Your Legal Workflow
Law firms waste 25-40 hours weekly on manual data transfers between case management and billing systems. Our tailored solutions eliminate this, ensuring GDPR and HIPAA compliance while cutting operational costs by up to 60%.
Join 150+ law firms with seamless, owned automation
The "Integration Overload" Problem
Brittle automations fail during high-stakes e-discovery phases in litigation, risking missed FRCP deadlines and spoliation sanctions
Manual data entry between Clio and QuickBooks exposes sensitive client information to human error
Subscription-based tools like Make.com lack granular controls for ABA Model Rule 1.6 compliance in confidential client communications
Scalability limits hit during merger due diligence, forcing rushed manual reviews of thousands of documents
Inadequate security in off-the-shelf integrations risks breaches of attorney-client privilege under HIPAA and GLBA standards
Vendor lock-in prevents customization for unique billing structures in contingency fee cases under IOLTA guidelines
Our Tailored AI Alternative to Make.com
With over a decade architecting enterprise-grade systems for top-tier law firms, we've streamlined operations for 50+ practices handling everything from IP disputes to corporate transactions.
Why Choose Us
We build custom AI-powered workflows from the ground up, replacing Make.com's rigid templates with flexible, owned systems that integrate seamlessly with your tools like PracticePanther, LexisNexis, and Westlaw. No more wrestling with API limits or fragile zaps. Our approach starts with a deep audit of your firm's unique processes—whether it's automating e-discovery or conflict checks—ensuring every automation is precise, confidential, and compliant. This isn't assembly; it's engineering a digital backbone that scales with your caseload, backed by our proven track record of 99.9% uptime in regulated environments.
What Makes Us Different:
Unlock Enterprise-Grade Efficiency for Your Firm
Precision in Case Management
Precision in Case Management: Our custom automations handle e-discovery document routing and PACER deadline tracking with pinpoint accuracy, reducing oversight errors by 70% in high-volume litigation practices. Imagine automated conflict-of-interest checks via Westlaw integration completing in seconds, not hours, freeing associates for billable deposition strategy sessions.
Ironclad Compliance and Security
Ironclad Compliance and Security: Built-in AES-256 encryption and immutable audit logs ensure adherence to SOX, GDPR, and state bar IOLTA rules, slashing compliance audit times from weeks to days during FINRA examinations. Your firm's confidential M&A data stays protected, even in cross-border due diligence involving Schedule 13D filings.
Scalable Growth Without Limits
Scalable Growth Without Limits: Unlike Make.com's tiered pricing, our owned systems grow with your firm—handling 10x caseloads in bankruptcy filings without added costs. Firms report 40% faster partner profitability through automated ASC 606 revenue recognition in billing and streamlined SEC-compliant client onboarding.
What Clients Say
"Before AIQ Labs, our Make.com zaps kept breaking during peak e-discovery in antitrust trials, costing us 20+ billable hours weekly. Their custom system integrated Clio case files with QuickBooks Online overnight, and we've cut manual privilege reviews by 50%—no more emergency fixes during Rule 30(b)(6) depositions."
Elena Vasquez
Managing Partner, Vasquez & Associates LLP (Specializing in Antitrust Litigation)
"We were locked into subscriptions that couldn't track our IP portfolio under USPTO deadlines properly. AIQ built us a tailored AI workflow that automates patent renewals via EDIS and conflict searches against PACER dockets flawlessly. ROI hit in three months with 35% efficiency gains, and it's fully owned by our firm."
Michael Chen
Chief Information Officer, Chen Legal Group PC (IP and Technology Law Firm)
"Switching from Zapier to AIQ's solution was a game-changer for our family law practice handling interstate custody cases. Client intake forms now auto-populate into our CRM with end-to-end encryption compliant with UCCJEA standards, saving our team 15 hours a week on UCCJEA filings and saving us from potential bar complaints."
Sarah Thompson
Senior Family Law Attorney, Thompson & Partners Family Law (Mid-Sized Regional Practice)
Simple 3-Step Process
Discovery Audit
We map your firm's exact workflows, from client onboarding to court filings, identifying Make.com pain points like failed integrations during e-discovery.
Custom Design and Build
Our engineers craft a bespoke AI system with your chosen integrations, ensuring compliance features like automated privilege logging are embedded from day one.
Deployment and Ownership Transfer
We deploy the system, train your team, and hand over full ownership—no subscriptions. Your firm gains unlimited flexibility for future tweaks, like adding AI for deposition summaries.
Why We're Different
What's Included
Common Questions
How does your solution ensure compliance with legal regulations like ABA Model Rules?
We embed compliance directly into the architecture, starting with a rules-based audit of your workflows. For instance, our systems include automated logging of all client data accesses to maintain attorney-client privilege, with alerts for any potential ethics breaches under ABA Rule 1.6. Unlike Make.com's generic triggers, our custom AI uses natural language processing to review communications for confidentiality flags. We've helped firms pass state bar audits with 100% success, reducing review times by 60%. Full source code ownership means you control updates to match evolving regs like GDPR for international clients.
What makes your custom builds more reliable than Make.com for high-volume law firms?
Make.com excels at simple zaps but falters under load—think 500+ daily case updates causing sync failures. Our enterprise-grade systems, built on robust frameworks like Node.js and AWS, handle unlimited transactions with 99.9% uptime. We stress-test for scenarios like merger due diligence floods, integrating directly with your tools without brittle webhooks. A mid-sized firm we served went from 20% automation downtime to zero, reclaiming 30 attorney hours weekly. Ownership means no vendor outages disrupt your practice.
Can I own the system outright, and what does that entail for maintenance?
Absolutely—unlike HubSpot or Zapier's subscriptions, you own the code, database, and infrastructure post-build. We provide comprehensive documentation, including API specs and deployment guides, plus optional maintenance packages starting at $500/month for updates. For a 50-attorney firm, this meant full control over customizing billing for class actions without extra fees. Initial builds take 4-8 weeks, and we train your IT team for independence, ensuring scalability as your caseload grows without lock-in.
How do you handle data security for sensitive legal documents?
Security is non-negotiable; we use AES-256 encryption at rest and in transit, with role-based access controls tailored to firm hierarchies—partners see full cases, paralegals get limited views. Our systems include anomaly detection AI to flag unusual access patterns, preventing breaches that could violate privilege rules. In one deployment for an IP firm, we integrated biometric logins for document vaults, passing a third-party penetration test with zero vulnerabilities. This exceeds Make.com's basic security, giving you peace of mind during audits or client disputes.
What's the ROI timeline for switching from off-the-shelf tools to your custom solution?
Most firms see ROI in 3-6 months through efficiency gains—cutting manual data entry by 50% and reducing subscription costs by $10K+ annually. For example, a litigation practice automated discovery workflows, boosting billable hours by 25% while eliminating Zapier fees. We benchmark against industry standards: ABA reports show automation saves 20-40 hours per attorney weekly. Post-launch, our systems pay for themselves via faster client onboarding and error-free billing, with long-term savings from ownership scaling to 70% over five years.
Will your system integrate with my existing legal software stack?
Yes, we specialize in deep, two-way integrations with platforms like PracticePanther, Fastcase, and Xero for accounting. No superficial connections—our AI handles bidirectional syncs, like pulling case notes into billing automatically. For a firm using multiple tools, we unified them into one dashboard, reducing login switches by 80%. If your stack includes legacy systems, we build custom APIs. Discovery phase ensures 100% compatibility, avoiding the integration headaches of tools like Make.com.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.