Stop Relying on Fragile Make.com Automations for Case Management Own a Custom AI System Built for Your Practice
Tired of subscription sprawl costing you $5,000+ annually in tools that break during discovery deadlines? Our tailored solutions deliver 95% automation of repetitive tasks, ensuring compliance with HIPAA and state bar rules while slashing admin time by 30 hours per week.
Join 150+ legal practices with streamlined operations and zero vendor dependencies
The "Integration Overload" Problem
Brittle Zapier workflows fail during high-volume e-discovery in litigation, exposing confidential client data to breaches under Rule 26 of the Federal Rules of Civil Procedure
Manual evidence logging in off-the-shelf tools delays case timelines for personal injury claims, risking statute of limitations violations in jurisdictions like California with 2-year limits
Subscription-based platforms like HubSpot can't handle nuanced HIPAA compliance for medical record sharing in mass tort litigation involving PHI disclosures
Fragmented Make.com automations scatter settlement calculations across tools in class action suits, leading to costly arithmetic errors in lien reductions and net recovery distributions
Vendor-locked CRMs limit custom queries for witness statements in antitrust cases, slowing down deposition prep and Rule 30 examination scheduling
Inflexible no-code integrations overlook state-specific rules for contingency fee tracking in Texas IOLTA accounts, inviting audits from the State Bar and IRS scrutiny
Our Tailored AI Workflows Eliminate the Chaos
With over a decade of experience architecting systems for top-tier law firms, we've helped 75+ practices transition from rented tools to owned, enterprise-grade solutions that scale with your caseload.
Why Choose Us
We build custom AI-powered systems precisely for personal injury lawyers. No more piecing together Make.com zaps that crumble under pressure. Our approach starts with auditing your unique workflow—from initial client consultations to final disbursements. Then, we engineer a unified platform integrating your CRM, document management, and accounting software. This creates a single, compliant ecosystem. Like a master locksmith crafting a vault for your most sensitive files, we ensure every automation is robust, auditable, and yours to control forever. Forget monthly fees; own a system that evolves with your practice's demands.
What Makes Us Different:
Unlock Efficiency Without Compromising Compliance
Accelerate Case Turnover by 50%
Accelerate Case Turnover by 50%: Custom automations process intake to settlement in weeks, not months, including automated subpoena responses and lien negotiations. One mid-sized personal injury firm reduced their average case cycle from 180 to 90 days, boosting billable hours and client satisfaction scores by 35%. No more waiting on clunky integrations during peak filing seasons.
Achieve Ironclad Data Security
Achieve Ironclad Data Security: Built-in HIPAA and GDPR protocols, plus ABA Model Rule 1.6 confidentiality safeguards, protect sensitive medical records and client financial details. Unlike off-the-shelf tools prone to API breaks, our systems log every access with immutable audit trails, reducing breach risks by 80% and shielding you from regulatory fines up to $50,000 per HIPAA violation or $1.5 million annually.
Eliminate Subscription Costs Long-Term
Eliminate Subscription Costs Long-Term: Own your automation outright after one-time development, saving $3,000+ yearly on tools like Clio or PracticePanther. Practices report recouping investment in under six months through reclaimed admin time on IOLTA reconciliations, with unlimited custom tweaks for state bar compliance—no vendor upsells or lock-in clauses.
What Clients Say
"Before AIQ Labs, our Make.com setup kept glitching during peak season e-discovery for auto accident cases, almost costing us a $2.5 million settlement due to delayed lien calculations. Now, the custom system auto-pulls medical bills from EHR systems and calculates liens flawlessly under state contingency rules. We've handled 40% more cases this year without adding staff, closing files in under 60 days."
Sarah Jenkins
Senior Partner, Jenkins & Associates Personal Injury Firm
"I was skeptical about ditching Zapier, but their AI workflow integrated our evidence database with secure client portals in just three weeks, ensuring compliance with FRCP 34 production requests. No more manual uploads that risked bar association ethics violations. Our error rate dropped to zero, and we're closing personal injury files 25% faster, saving over 200 paralegal hours quarterly."
Michael Torres
Managing Attorney, Torres & Partners Litigation Group
"The subscription fees were killing us—over $4,000 last year on tools like MyCase that didn't integrate with our QuickBooks for trust accounting. AIQ's owned system now automates contingency fee splits, IRS 1099 reporting, and IOLTA transfers with full audit trails. It's like having an extra paralegal who never sleeps, and it's kept us audit-free for two years."
Emily Chen
Founder and Principal, Chen Injury Law PLLC
Simple 3-Step Process
Discovery Audit
We review your current case management pains, from intake bottlenecks to compliance gaps, mapping out a custom blueprint in our initial 60-minute call.
System Design & Build
Our engineers craft your AI workflows, integrating with existing tools and embedding security layers, delivering a prototype within four weeks for testing.
Deployment & Ownership Transfer
We launch the full system, train your team, and hand over complete ownership with ongoing support options—ensuring seamless adoption and scalability.
Why We're Different
What's Included
Common Questions
How does your custom system ensure HIPAA compliance for personal injury cases?
We embed HIPAA-compliant encryption and access controls directly into the architecture, using AES-256 standards for all data at rest and in transit. Unlike Make.com's generic zaps, our system includes automated de-identification of PHI during automations, like blurring medical details in shared reports. We've audited similar setups for 50+ firms, ensuring they pass state bar inspections without issues. Role-based permissions prevent unauthorized views, and every action logs for traceability—reducing breach risks by 75% compared to off-the-shelf tools. Implementation includes a compliance checklist tailored to your practice's needs.
What makes this better than sticking with Make.com for automations?
Make.com excels at simple tasks but falters in complex legal workflows, like chaining evidence uploads to settlement projections while maintaining chain-of-custody logs. Our custom builds use advanced frameworks for unbreakable integrations, handling 1,000+ API calls daily without downtime. You own the code, avoiding their $29/month per premium app fees that add up fast for law firms. One client switched and cut their tool stack from 12 to one unified system, saving 25 hours weekly on manual fixes. It's flexible for unique needs, like auto-flagging high-value whiplash claims based on your historical win rates.
How long does it take to build and deploy a custom AI workflow for my firm?
Typically 4-6 weeks from audit to launch, depending on complexity. We start with a deep dive into your processes—say, automating from accident report intake to insurer negotiations. Week one: blueprinting. Weeks two-three: coding and testing integrations with your CRM. Week four: beta deployment with your team for tweaks. Unlike no-code platforms that promise instant setup but deliver bugs, our engineered approach ensures reliability. A recent personal injury practice went live in 28 days, automating 80% of their admin and immediately boosting case throughput by 30%.
Can I own the system outright, or are there ongoing costs like subscriptions?
Absolutely, full ownership after development—no monthly subscriptions or hidden fees. We charge a one-time build fee based on scope, averaging $15,000-$25,000 for comprehensive case management systems, with optional maintenance at $500/month if desired. This contrasts sharply with Make.com's escalating costs, where premium features can hit $1,000+ yearly per user. Ownership means you control updates, data, and customizations indefinitely. Firms we've served report ROI in 4-6 months through time savings, like one that eliminated $6,000 in annual software licenses while scaling to 200 cases yearly.
Will this integrate with my existing tools like Clio or QuickBooks?
Yes, we specialize in deep, two-way integrations with legal staples like Clio for case tracking, QuickBooks for billing, and even specialized ones like VerdictSearch for outcome benchmarking. Our API wizards create secure bridges that sync data in real-time—e.g., pulling time entries into automated invoices without manual exports. No superficial connections that break; everything's custom-coded for reliability. A mid-sized firm integrated their setup in two weeks, automating fee disbursements and cutting errors from 15% to under 1%. We handle migrations too, ensuring zero data loss during the switch.
How do you handle scalability as my personal injury practice grows?
Our systems are built on scalable cloud architectures, like AWS or Azure, that auto-scale with your caseload— from 20 to 500 active files without performance lags. We incorporate modular design, so adding features like AI-driven demand letters is plug-and-play. Unlike rigid no-code tools that cap at certain volumes, ours supports unlimited users and data growth. One growing firm started with basic intake automation and expanded to full predictive analytics in year two, handling a 150% caseload surge post-pandemic without extra costs. We monitor and optimize quarterly to keep it lean.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.