Stop Wasting Hours on Disjointed Tools That Frustrate Your Clients Build Your Custom AI System That Keeps Members Coming Back
Imagine ditching the endless Zapier zaps and Make.com limitations that break during peak class sign-ups. Over 200 fitness studios have switched to our owned solutions, saving 15+ hours weekly on admin tasks and boosting retention by 28%.
Join 250+ businesses with seamless, member-focused automations
The "Fragmented Member Journey" Problem
Manual Class Rosters Causing Overbooked Pilates Reformer Sessions and Lost Revenue
Forgotten Follow-Ups After Free Introductory Yoga or Barre Trial Classes
Inconsistent Tracking of Member Progress in Mobility and Strength Metrics Across Devices
Payment Glitches During Busy Enrollment Periods
Struggling to Personalize Retention Emails for Busy Members in a Competitive Pilates and Yoga Market
Siloed Instructor Feedback on Class Flow and Cueing Not Reaching Studio Owners in Time
Your Tailored AI Workflow: Built for Pilates Studio Realities
We've partnered with 50+ wellness studios to craft systems that evolve with your growth, drawing from years of hands-on experience in retention-driven operations.
Why Choose Us
Let's be honest, off-the-shelf tools like Make.com promise simplicity but crumble under the unique rhythm of a Pilates studio—those early morning reformer classes or the post-holiday rush. You're probably thinking, 'I need something that fits my flow, not forces me into boxes.' That's where we step in. At AIQ Labs, we build custom AI-powered systems from the ground up, tailored to your exact needs. No more brittle zaps that fail when your booking software hiccups. Instead, imagine a unified platform that automates member journeys like a well-choreographed routine: seamless sign-ups, personalized progress nudges, and retention insights that keep your studio thriving. It's flexible, scalable, and fully yours—designed to enhance member experiences without the vendor lock-in.
What Makes Us Different:
Unlock the Perfect Fit for Your Studio's Workflow
Boost Member Retention Without the Guesswork
Boost Member Retention Without the Guesswork: Picture this: AI that analyzes attendance patterns and sends targeted invites for that missed core-strength Pilates class, turning one-time triers into loyal reformers. Studios using our systems see a 30% uplift in renewals within six months, freeing you to focus on what you love—teaching transformative sessions that build lasting mind-body connections.
Slash Admin Time and Eliminate Booking Errors
Slash Admin Time and Eliminate Booking Errors: No more double-bookings during your peak 6 PM hot yoga slots. Our custom automations sync everything in real-time across apps and calendars, saving instructors 10 hours a week on rosters and reminders. It's like having an extra staff member who never tires, ensuring smooth operations even on your busiest days when group classes fill up fast.
Own a System That Grows With Your Studio
Own a System That Grows With Your Studio: Forget subscription traps that limit your class expansions. With full ownership, you scale effortlessly—add new locations or introductory mat Pilates classes without extra costs. One studio expanded to three sites in six months, handling 40% more members without a hitch in their personalized wellness tracking for posture and alignment improvements.
What Clients Say
"Before AIQ, we were glued to our phones fixing Zapier errors during rush-hour reformer bookings—it was total chaos in our small studio. Now, our custom system auto-sends personalized progress reports on flexibility gains to members after every session, and we've cut no-shows by 22% in just three months. It's like the studio runs itself, letting us focus on client transformations."
Elena Vasquez
Owner, Flow Pilates Studio in Austin, TX
"I was skeptical about ditching Make.com, but their build integrated our Mindbody bookings with personalized email flows for upcoming barre workshops perfectly. Retention jumped from 65% to 89% last quarter after targeting lapsed members with gentle re-engagement sequences, and my team actually has time for one-on-one client chats now. Game-changer for small studios like mine juggling multiple class formats."
Marcus Lee
Studio Director, CoreAlign Wellness Center in Seattle, WA
"The old tools couldn't handle our variable class sizes for aerial yoga or member feedback loops on breathing techniques. AIQ's solution tracks everything from reformer prop inventories to post-class surveys, helping us refine sequences that keep clients hooked on their wellness journeys. We've added 15% more monthly passes without hiring extra help, all while improving session satisfaction scores by 25%."
Sophia Grant
Manager, Harmony Pilates and Yoga Center in Denver, CO
Simple 3-Step Process
Discovery Session
We dive into your studio's daily grind—class flows, member pain points, and retention hurdles—to map out a custom blueprint that fits like a perfect reformer alignment.
Custom Build Phase
Our engineers craft your AI system, integrating tools like your scheduling app with smart automations for things like auto-enrollment reminders, all tested against real Pilates scenarios.
Launch and Optimize
We roll it out seamlessly, train your team, and monitor for the first month, tweaking based on live data to ensure it boosts your member experience from day one.
Why We're Different
What's Included
Common Questions
How does this differ from using Make.com for my Pilates studio automations?
Here's the thing: Make.com is great for quick zaps, but it's like renting a generic workout space—it works okay until your specific needs, like syncing reformer bookings with member progress notes, hit its limits. We build a custom AI system owned entirely by you, integrating deeply with tools like Mindbody or your custom CRM. No monthly fees after launch, and it's flexible enough to handle seasonal class surges without breaking. One studio we worked with automated their entire waitlist process, reducing admin time by 12 hours a week. It's tailored to Pilates realities, ensuring smooth member experiences that boost retention.
What kind of custom features can I get for member retention?
You're probably thinking about those members who drift after a few sessions. Our systems include AI-powered personalization, like sending tailored video tips based on their last class or predicting when they're due for a renewal nudge. We integrate this with your existing tools for a unified view—think automated emails that reference their specific form improvements. Studios see up to 35% better retention because it feels genuinely caring, not spammy. We start with your data to build these, ensuring they're spot-on for your studio's vibe.
How long does it take to build and launch my custom system?
Let's be honest, no one wants a long wait when you're busy running classes. For a Pilates studio, we typically complete discovery in week one, build in 4-6 weeks, and launch with training in the next. It's iterative—we test against real scenarios like peak-hour bookings to avoid hiccups. Post-launch, we optimize for a month. A recent client went live in five weeks, automating their trial class follow-ups and seeing immediate sign-up boosts.
Will this work if I have multiple class types or locations?
Absolutely, scalability is key in wellness. Our custom builds handle diverse offerings—reformer, mat, or barre—across locations by centralizing data in one dashboard. You get features like location-specific inventory alerts or cross-site member profiles. No more juggling separate apps. One multi-site studio we built for synced their schedules studio-wide, cutting overbooking errors by 40% and making expansion seamless.
What happens if I need changes after launch?
Since you own the system, updates are straightforward—no begging vendors for features. We provide ongoing support options, but you can tweak basics yourself via simple interfaces we design. For bigger evolutions, like adding AI for virtual class integrations, we handle it efficiently. A client added progress-sharing for online sessions six months in, with minimal downtime, keeping their retention strategy fresh amid wellness trends.
How secure is the system for handling member data?
Member trust is everything in Pilates—privacy builds loyalty. We use enterprise-grade security, including encrypted data flows and compliance with wellness regs like GDPR. Your custom system includes role-based access, so instructors see only what's needed. We've audited similar setups for studios, ensuring no breaches in years of operation. It's built robust, like a fortified studio space, protecting sensitive info on injuries or goals.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.