Stop Juggling Fragile Automations Own a Custom AI System Built for Your Portfolio
Property managers lose 25-40 hours weekly on manual tasks like tenant screening and maintenance routing. Our tailored solutions cut that by 70%, delivering enterprise-grade efficiency without subscription traps.
Join 150+ businesses with seamless, owned AI workflows
The "Integration Chaos" Problem
Disjointed property management systems causing delays in tenant screening, lease signing, and automated rent collection via ACH transfers
Manual routing of work orders for HVAC repairs and plumbing issues overwhelming property managers and on-site maintenance crews
Inaccurate forecasting of unit turnovers and vacancy rates in multi-family portfolios leading to missed revenue from seasonal leasing opportunities
Fragmented tracking of Fair Housing Act compliance and habitability certifications risking fines in large-scale apartment complexes
Siloed data from disparate Yardi and AppFolio systems hindering cap rate analysis and NOI insights across commercial portfolios
Brittle workflow automations failing during peak spring leasing seasons, disrupting virtual tours and application processing
Our Tailored AI Solution for Property Management
With over a decade architecting systems for real estate firms, we've streamlined operations for 50+ property managers handling 10,000+ units.
Why Choose Us
Unlike Make.com's rigid templates that force your workflows into boxes, we craft custom AI automations from the ground up. Imagine a system that anticipates maintenance needs before calls flood in, syncs tenant data across your Yardi or AppFolio without a hitch, and scales with your growing portfolio. We ditch the one-size-fits-all limitations, building flexible, owned solutions that adapt to your exact needs—like routing work orders based on historical response times or predicting lease expirations with 95% accuracy. Short on time? We deliver production-ready code. Need expertise? Our engineers embed deep into your operations.
What Makes Us Different:
Unlock Unmatched Efficiency in Your Operations
Streamlined Tenant Lifecycle Management
Streamlined Tenant Lifecycle Management: From background checks and e-signature lease agreements to final move-out walkthroughs, our AI handles it all. Reduce onboarding time from 5-7 days to under 4 hours, boosting occupancy rates by 15% on average—proven across mid-sized multi-family portfolios where manual processes once caused 20% vacancy delays during peak seasons.
Proactive Maintenance and Cost Savings
Proactive Maintenance and Cost Savings: AI routes work orders intelligently for issues like emergency lockouts or routine appliance servicing, prioritizing based on urgency and certified vendor availability. Clients see a 40% drop in response times and 25% lower repair costs within the first quarter, turning reactive headaches into predictive efficiency for multi-family units exceeding 200 properties.
Ironclad Compliance and Risk Reduction
Ironclad Compliance and Risk Reduction: Automated tracking of lease addendums, ADA accessibility certifications, and varying state eviction moratoriums ensures zero fines. For firms managing 500+ units in mixed-use developments, this means 100% audit readiness year-round, eliminating the $50K average penalty from overlooked habitability filings in the past 12 months.
What Clients Say
"We were overwhelmed with manual rent reminders via email and chasing work orders for plumbing leaks across our 300-unit apartment complex in Chicago. AIQ Labs developed a custom AI platform integrated with our Yardi system that automates tenant communications and vendor dispatching—now our on-site team prioritizes resident satisfaction, and we've slashed administrative time by 30 hours per week since implementation in Q2 2023."
Sarah Jenkins
Operations Director, Urban Properties Group
"Our previous automations from Make.com kept crashing during the spring rush with 150 new leases for our suburban townhomes. The custom AI integration with our Salesforce CRM and QuickBooks accounting stabilized everything overnight, providing accurate vacancy projections based on market comps. Now our revenue forecasting aligns with actual NOI, and we own the solution outright—no more $2K monthly SaaS fees draining our margins since switching last fall."
Mike Rivera
Portfolio Manager, Apex Realty Management
"Tracking compliance for our 450 scattered-site single-family rentals across Texas was chaotic with varying local ordinances. AIQ's AI solution flags violations like overdue smoke detector inspections in real-time and auto-generates HUD-compliant reports. It saved us from a $10K Fair Housing fine last summer, and the centralized dashboard now delivers actionable insights on portfolio-wide rent rolls and occupancy trends we lacked before."
Lisa Chen
Compliance Officer, Horizon Property Partners
Simple 3-Step Process
Discovery and Mapping
We audit your current workflows, from tenant portals to vendor syncs, identifying bottlenecks like delayed rent postings or siloed maintenance logs. This tailored assessment ensures every automation fits your portfolio's unique rhythm.
Custom Design and Build
Our engineers architect your AI system, integrating tools like AppFolio with predictive models for vacancy trends. We test rigorously to handle peak loads, delivering a flexible, scalable solution without off-the-shelf constraints.
Deployment and Ownership Transfer
We launch seamlessly, train your team, and hand over full ownership. Ongoing support keeps it humming, but you're in control—no lock-in, just unlimited tweaks for evolving needs like new property acquisitions.
Why We're Different
What's Included
Common Questions
How does this differ from Make.com for property management?
Make.com relies on pre-built zaps that often break with custom real estate data flows, like syncing irregular rent schedules or multi-unit compliance checks. We engineer bespoke AI systems coded to your exact portfolio needs, ensuring unbreakable automations. For instance, while Make.com charges per task—potentially $500/month for high-volume properties—our one-time build gives you ownership, saving 60-70% long-term. We've helped firms transition from such tools, reducing errors in tenant data by 90% and providing scalable flexibility without vendor lock-in.
What real estate software do you integrate with?
We specialize in deep, two-way integrations with leading property management platforms like Yardi, AppFolio, RealPage, and MRI Software, plus MLS feeds, QuickBooks for accounting, and DocuSign for leases. Our custom APIs handle complex scenarios, such as pulling live occupancy data into AI forecasting models or automating work order escalations. Unlike off-the-shelf alternatives, we avoid superficial connections that fail during updates—our systems maintain 99.9% uptime, even for portfolios spanning multiple states with varying regulations.
How long does it take to build and deploy a custom system?
Timeline varies by complexity, but most property management automations deploy in 4-8 weeks. We start with a 1-week discovery to map your workflows, like maintenance routing or rent reconciliation, then build and test iteratively. For a mid-sized firm with 200 units, we delivered a full tenant lifecycle system in 6 weeks, including AI vacancy predictions. Post-launch, we provide 2 weeks of handover training. This efficiency stems from our in-house frameworks, cutting development time by 40% compared to traditional agencies.
Will I own the final AI system, and what about ongoing costs?
Absolutely—you own the entire codebase, hosted on your infrastructure or ours with full transfer rights. No monthly subscriptions like HubSpot's $800+ tiers or Zapier's usage fees that spike during leasing rushes. Initial build costs recover in 4-6 months via time savings; for example, one client eliminated 25 hours/week of manual data entry, equating to $50K annual savings. We offer optional maintenance at a flat $500/month, but many self-manage with our documentation, enjoying unlimited flexibility without lock-in.
Can this scale as my property portfolio grows?
Our systems are designed for growth, handling everything from 50 to 5,000+ units without rework. Built on scalable architectures, they adapt to new properties via simple config changes—add a building, and AI auto-adjusts forecasts and compliance rules. A client managing student housing scaled from 300 to 800 beds in a year; our solution absorbed it seamlessly, improving NOI tracking by 20%. Unlike rigid no-code platforms that hit limits at 1,000 tasks/month, ours offers enterprise-grade expansion with zero additional per-user fees.
How do you ensure data security for sensitive tenant information?
Security is paramount in real estate, so we implement GDPR and CCPA-compliant measures from day one, including encrypted data flows, role-based access, and regular audits. For property data, we use SOC 2 standards to protect PII like lease details and payment histories. Our custom builds avoid third-party vulnerabilities common in tools like Make.com; instead, we embed features like automated redaction for compliance reports. Clients in regulated multi-family housing report 100% audit passes, with breach risks reduced by 95% through proactive AI monitoring.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.