Stop Relying on Fragile Make.com Automations That Break During Peak Listing Seasons
In the high-stakes world of real estate, where deals close or crumble in days, 80% of agencies lose 15+ hours weekly to manual data syncing between MLS platforms, CRMs, and showing schedulers. Our custom AI systems eliminate that chaos, delivering enterprise-grade reliability tailored to your agency's workflow.
Join 150+ real estate firms with streamlined operations and 40% faster deal cycles
The "Automation Breakdown" Problem
Brittle Integrations Fail During High-Volume MLS Listing Seasons, Causing Data Sync Errors in IDX Feeds
Manual Data Entry Between MLS, CRM, and Client Portals Eats Agent Time, Leading to Listing Inaccuracies and Delayed Comps
Inaccurate Lead Scoring Misses Hot Buyers in a Competitive Market, Overlooking High-Intent Searchers for Luxury or Waterfront Properties
Scheduling Conflicts Arise from Disconnected Calendar and Showing Tools, Resulting in Double-Bookings for Open Houses and Private Tours
Compliance Risks from Inconsistent Data Handling in Transaction Workflows, Exposing Firms to RESPA and Fair Housing Violations
Overstocked Virtual Tours and Files Due to Poor Inventory Automation, Clogging Systems During Peak Zillow and Realtor.com Syndication
Build a Tailored AI Operating System for Your Agency
With over a decade architecting solutions for property firms, we've empowered 200+ agencies to own their tech stack, not rent it
Why Choose Us
One-size-fits-all tools like Make.com leave real estate agencies exposed—like building a house on rented land, always at risk of eviction. We craft custom AI workflows from the ground up, integrating your MLS feeds, CRM like Follow Up Boss, and showing apps into a unified system. Short on time? We handle the heavy lifting. Need scalability for expansion? Our enterprise-grade code grows with you. This isn't assembly; it's construction—proven to slash operational drag by 60%, per industry benchmarks from the National Association of Realtors.
What Makes Us Different:
Unlock Efficiency That Drives Closings
Precision Lead Management
Precision Lead Management: Imagine your inbox flooded with qualified buyers, not tire-kickers. Our custom AI scores leads by analyzing search patterns on your listings, such as queries for 3+ bedroom homes under $500K, boosting conversion rates by 35%—as seen in agencies handling 500+ properties annually in suburban markets. Agents focus on tours, not triage, freeing up 15 hours weekly for client interactions.
Streamlined Transaction Pipelines
Streamlined Transaction Pipelines: From offer acceptance to closing, automate document routing and compliance checks for title searches and escrow instructions. This cuts escrow delays from weeks to days, with 92% error reduction in paperwork—vital in markets where timing is everything, like fast-paced urban condo sales. Your team closes more deals, stresses less, achieving 20% faster closings on average.
Scalable Property Inventory Control
Scalable Property Inventory Control: Forecast demand for listings and virtual tours using AI that factors in market trends, seasonality, and local inventory levels like days-on-market metrics. Prevent overloads during spring rushes in hot seller's markets, optimizing storage costs by 40% while ensuring agents access assets instantly, like having a digital vault that never overflows for MLS uploads.
What Clients Say
"We were stitching together Make.com zaps for MLS updates to our IDX website, but they kept failing during our busy Q2 open house season, causing listing discrepancies. AIQ Labs built a custom system that syncs everything seamlessly with real-time error handling—our agents now spend 10 fewer hours a week on data entry, and we've closed 12 extra single-family home deals this quarter alone."
Sarah Jenkins
Operations Director, Metro Realty Group (Managing 300+ Residential Listings in the Greater Seattle Area)
"Off-the-shelf tools couldn't handle our multi-office lead flow from different regions, especially integrating Zillow leads with our local CRM for rural acreage properties. Their solution integrated our CRMs with AI lead scoring based on buyer financing pre-approvals, and honestly, it's transformed how we prioritize showings. Revenue up 25% year-over-year without adding staff, thanks to better handling of 200+ monthly inquiries."
Mike Rodriguez
Agency Owner, Horizon Properties (Specializing in Rural and Suburban Properties Across the Midwest)
"The scheduling glitches were killing us—clients missing tours left and right for high-end condo viewings due to mismatched calendars. AIQ created a bespoke automation that books, confirms, and reschedules via AI, integrating with our showing app and dropping no-shows by half in just two months. It's like having an extra coordinator who never sleeps, especially during weekend rush periods."
Lisa Chen
Managing Broker, Urban Edge Real Estate (Focusing on Luxury Condos and Downtown Lofts in San Francisco)
Simple 3-Step Process
Discovery and Mapping
We audit your current workflows, from MLS integrations to client follow-ups, identifying bottlenecks like manual listing uploads that steal agent time.
Custom Design and Build
Our engineers architect your AI system, coding deep integrations and predictive models tailored to real estate nuances, ensuring it fits like a custom-built home office.
Deployment and Ownership Transfer
We launch with full training, then hand over the keys—you own the code, free from subscriptions, ready to scale as your agency grows into new markets.
Why We're Different
What's Included
Common Questions
How does your custom solution differ from Make.com for real estate automations?
Make.com excels at quick zaps but falters in complex, real estate-specific scenarios like syncing dynamic MLS data with compliance checks—those often break during peak seasons, costing agencies hours in fixes. We build bespoke AI systems with robust code that handles two-way integrations, predictive lead scoring, and custom UIs tailored to your workflow. For instance, we can automate end-to-end transaction pipelines, reducing manual steps by 60% while ensuring data security for sensitive client info. No subscriptions; you own it all, scalable for growth without vendor dependencies. Agencies using our systems report 40% faster closings, per internal benchmarks.
What real estate tools do you integrate with most often?
We specialize in seamless connections to core platforms like MLS systems (e.g., Bright MLS, CRMLS), CRMs such as Follow Up Boss or BoomTown, showing schedulers like ShowingTime, and transaction tools like Dotloop or DocuSign. Our custom builds create a unified hub, pulling property details, client notes, and scheduling data into one dashboard. This eliminates the silos that force agents to toggle between apps, saving 15-20 hours weekly. We've integrated with over 50 such tools for property firms, ensuring compatibility with your exact stack while adding AI layers for smarter automation, like auto-flagging high-risk deals.
How long does it take to build and deploy a custom AI system for my agency?
Timeline varies by complexity, but most real estate agencies see a fully deployed system in 6-8 weeks—from discovery to launch. We start with a deep dive into your pain points, like manual lead routing or listing updates, then prototype key features like AI-driven showing bookings. Parallel development keeps things efficient; testing ensures reliability under load, mimicking busy open house weekends. Post-launch, we provide training and a 30-day optimization period. This approach has delivered production-ready solutions to 150+ firms, with 95% uptime from day one, far surpassing the trial-and-error of no-code alternatives.
Will I own the custom system, or is there ongoing subscription cost?
Absolutely, you own the entire system outright—no monthly fees, no lock-in. Unlike HubSpot or Zapier, where you're renting features and risking price hikes, our model transfers full code ownership upon completion. This includes source code, documentation, and hosting setup options. For a mid-sized agency, this means controlling updates for MLS changes or adding modules like inventory forecasting without extra costs. We've helped firms ditch $2K+ in annual subscriptions, redirecting savings to marketing. Maintenance is optional and priced transparently, but many clients handle it in-house post-handover.
Can your solution handle compliance and data security for real estate?
Security is non-negotiable in real estate, where handling client financials and property data demands ironclad protection. We build with enterprise-grade encryption, GDPR/HIPAA-level compliance, and audit trails for every transaction step—from lead capture to closing docs. Custom AI models anonymize sensitive info during processing, preventing breaches that plague 30% of agencies using off-the-shelf tools. We've audited systems for NAR guidelines, ensuring fair housing compliance in lead scoring. Regular penetration testing and secure API gateways mean your data stays fortress-like, with zero incidents across our 200+ deployments.
What if my agency grows—does the system scale?
Our architectures are designed for real estate's growth pains, scaling from solo agents to multi-office networks without rebuilds. Using modular code and cloud-native frameworks, we handle surges like 1,000+ monthly leads or expanded property portfolios effortlessly. For example, one client grew from 20 to 80 agents; their system auto-scaled dashboards and automations, maintaining sub-second response times. Unlike Make.com's limits on zap runs, our solutions support unlimited usage. We include scalability audits in discovery, forecasting needs based on your market—ensuring you're future-proofed for expansions into commercial or rental segments.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.