Stop Losing Hours to Manual Data Entry Automate It All with Custom AI
We understand the frustration of juggling enrollment forms, attendance logs, and feedback surveys by hand—it's like herding cats in a classroom. Our custom automation saves 20+ hours per week for your team, slashing costs by 30% while boosting trainee outcomes through error-free data flow.
Join 150+ businesses with streamlined training operations
The "Manual Data Entry" Problem
Endless hours transcribing trainee enrollment details, including course preferences and prerequisite completions, from emails and intake forms into your LMS like Moodle or Canvas
Tracking attendance and issuing certifications manually across multiple cohort sessions, leading to missed compliance deadlines for standards like ISO 29993 or CPD requirements
Compiling post-course feedback surveys by hand from tools like Google Forms or SurveyMonkey, delaying insights into program effectiveness and trainee satisfaction metrics such as Net Promoter Scores
Updating corporate client records with training outcomes, causing delays in reporting ROI to stakeholders
Merging data from virtual workshops on Zoom and in-person events into spreadsheets, risking errors that skew key performance indicators like learner engagement rates or knowledge retention scores
Manually reconciling payment and billing info for training sessions, including subsidies or funding allocations, tying up admin time better spent on curriculum design and instructional material updates
Our Custom-Built Automation Transforms Your Workflow
With over a decade in education tech, we've helped dozens of training firms ditch the drudgery and own their data destiny
Why Choose Us
You're not alone in feeling overwhelmed by the paperwork avalanche in corporate training. We've seen it time and again: coordinators buried in data entry, pulling them away from mentoring and innovating. At AIQ Labs, we build tailored AI systems that ingest data from your LMS, emails, and surveys—automatically populating records, generating reports, and flagging issues. No more templates. Just a seamless, owned solution that fits your exact needs, like a well-oiled lesson plan that runs itself.
What Makes Us Different:
Unlock Massive Time and ROI Gains
Slash Weekly Admin Time by 25 Hours
Slash Weekly Admin Time by 25 Hours: Imagine your team freed from data entry marathons for enrolling new cohorts. Our automation handles LMS updates and attendance logging instantly via API integrations, letting coordinators focus on crafting engaging modules like interactive e-learning scenarios. Clients report a 40% productivity boost within the first quarter, directly translating to more scalable training sessions for up to 200 trainees without extra hires.
Boost Trainee Outcomes with Error-Free Insights
Boost Trainee Outcomes with Error-Free Insights: Manual errors can derail a program's credibility—like a misplaced certification date costing a client contract under GDPR compliance. We ensure data flows flawlessly from SCORM-compliant modules, providing precise analytics on completion rates and skill gaps via dashboards. This leads to 25% higher satisfaction scores in six months and stronger ROI proof for your corporate partners through detailed learner progression reports.
Scale Programs Cost-Effectively
Scale Programs Cost-Effectively: As your training expands to more cohorts across blended learning formats, manual processes buckle under the load. Our custom AI scales effortlessly with tools like xAPI for tracking, reducing operational costs by 35% in the first year while maintaining quality. It's like turning a single-teacher classroom into a network of expert assistants for personalized learning paths, all without the budget strain of additional instructional designers.
What Clients Say
"Before AIQ Labs, our team spent Fridays just entering workshop feedback from our Typeform surveys into Canvas—it was soul-crushing. Now, it auto-populates via integrations, and we've cut that time in half. Last quarter, we rolled out two new soft skills programs for 150 trainees without missing a beat, and our error rate dropped to zero, improving our overall program accreditation standing."
Sarah Jenkins
Training Coordinator, SkillForge Training
"We were drowning in manual updates for client certifications across 50 leadership development sessions a month using Blackboard. Their automation integrated with our LMS overnight, saving us 18 hours weekly. The best part? Our quarterly reports to execs on ROI from skill assessments are now spot-on, helping us secure a major contract renewal with a Fortune 500 partner."
Mike Rivera
Operations Lead, CorpEdu Solutions
"Handling data from hybrid trainings—Zoom sessions and on-site workshops—was a nightmare with spreadsheets everywhere. AIQ built something custom that pulls SCORM data together seamlessly into our central dashboard. In three months, we've seen a 30% efficiency gain in tracking learner analytics, and our trainers actually have time to refine content for upcoming certification cohorts now."
Emily Chen
Program Director, Apex Learning Partners
Simple 3-Step Process
Discovery and Mapping
We dive deep into your current workflows—identifying pain points like enrollment bottlenecks—then map a custom automation plan tailored to your training cycles.
Build and Integrate
Our engineers construct the AI system from scratch, connecting it to your LMS and tools for seamless data flow, with rigorous testing to ensure it fits like a glove.
Deploy and Optimize
We launch with full training for your team, then monitor and tweak based on real usage—delivering ongoing refinements to maximize your ROI and trainee impact.
Why We're Different
What's Included
Common Questions
How does this automation handle data from both in-person and virtual training sessions?
We get it—blending data from Zoom logs and physical sign-ins can feel like comparing apples to oranges. Our custom AI is designed specifically for this hybrid world in corporate training. It ingests attendance from virtual platforms via APIs, cross-references with on-site scans, and auto-populates your central system. For example, if a session mixes formats, the AI flags discrepancies in real-time, ensuring 100% accurate records. We've helped firms like yours reduce reconciliation time from hours to minutes, letting you focus on delivery. Setup involves mapping your exact tools, and we test thoroughly to match your workflow—no generic imports here.
What kind of time savings can we realistically expect in our first month?
You're not alone if manual entry is eating into your prep time—we've heard this from countless training coordinators. Typically, clients see an immediate 15-20 hour weekly reduction right after deployment. This comes from automating rote tasks like entering survey responses or updating progress trackers. One partner shaved off 22 hours in week one by linking their feedback forms directly to reports. Our process includes a quick win phase: we prioritize high-impact areas during discovery. Over time, as your team adapts, savings compound to 25+ hours, with ROI hitting positive in 4-6 weeks through efficiency and fewer errors.
Is the system secure for sensitive trainee information?
Handling personal data in training programs is no small concern; breaches can erode trust fast. We build with education-grade security from the start—think GDPR and FERPA compliance baked in. Your data stays in a custom, owned environment, not scattered across third-party clouds. Features include end-to-end encryption, role-based access (e.g., trainers see only their cohorts), and automated audit logs for every entry. We've secured systems for firms dealing with executive-level training, where confidentiality is paramount. During build, we align with your policies, and post-launch, we provide ongoing monitoring to keep risks at zero.
Can this integrate with our existing LMS and other tools?
Integration headaches are a top gripe in training ops—we've been there. Yes, we specialize in deep, custom connections to platforms like Moodle, TalentLMS, or even Salesforce for client management. Unlike superficial links that break during updates, our two-way APIs ensure data flows bidirectionally without manual intervention. For instance, enrollment in your LMS triggers auto-updates in billing systems. We map your full stack during discovery, building only what's needed for your workflow. Clients often combine this with CRM syncs, creating a single truth for trainee journeys. It's scalable, too—handles growth from 100 to 1000 users seamlessly.
How much does a custom automation like this cost for our size?
Budget worries hit hard when you're scaling programs—we understand the need for clear ROI. Pricing starts around $15,000 for a core setup, tailored to your scope (e.g., 5-10 data sources). This includes discovery, build, and three months of support, with full ownership transfer. Compared to hiring an admin at $50k/year, it pays for itself in 3-4 months via time savings. We offer phased builds if needed, starting with high-pain areas like enrollment. No subscriptions—just a one-time investment in a system that grows with you, cutting long-term costs by ditching multiple tool fees.
What if our training needs change seasonally or with new programs?
Seasonal spikes, like Q4 leadership workshops, can overwhelm manual processes—we've seen teams scramble. Our automations are built flexible, with modular designs that adapt easily. Post-launch, we include optimization sessions to tweak for new curricula or client requirements. For example, adding a summer bootcamp module might just need a quick API update, done in days, not weeks. This ensures your system evolves with your business, maintaining efficiency. Clients appreciate how it prevents bottlenecks during peaks, keeping trainee outcomes high without added staff.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.