Stop Losing Hours to Manual Data Entry Automate It All with Custom AI
Real estate pros waste up to 25 hours per week on repetitive data tasks like logging property details and client notes. Our custom automation slashes that by 80%, delivering 3x ROI in the first year through streamlined workflows and error-free operations.
Join 150+ businesses with 40% faster closing cycles
The "Data Overload" Problem
Endless manual input of property listings from MLS feeds, including square footage, comps, and zoning details
Tedious transcription of client meeting notes into CRM systems
Error-prone updating of lease agreements and tenant details across platforms like Yardi or AppFolio
Time-sucking verification of comparable sales data for appraisals, cross-referencing AVMs and recent closings
Manual logging of open house attendance and feedback into lead trackers
Frustrating duplication of escrow and closing documents between legal and sales teams, including HUD-1 forms and title commitments
Our Custom-Built Automation Transforms Your Agency
With over a decade in real estate tech, we've engineered solutions for 50+ agencies, cutting operational drag by 70% on average.
Why Choose Us
At AIQ Labs, we don't slap together off-the-shelf tools. We build enterprise-grade AI systems tailored to your agency's workflow—from ingesting MLS data to syncing client interactions in real time. Imagine property details auto-populating your CRM as agents focus on closings, not keystrokes. Our proven track record includes integrations that handle high-volume listings without a hitch, ensuring scalability as your portfolio grows. Short on time? We map your exact processes first. Then, we code the automation. No templates. Just results.
What Makes Us Different:
Unlock Efficiency Gains That Drive Revenue
Reclaim 20+ Hours Weekly Per Agent
Reclaim 20+ Hours Weekly Per Agent: Agents spend less time typing MLS listing specs like bed/bath counts or client preferences for neighborhood amenities, freeing up cycles for virtual tours and contract negotiations. Industry benchmarks from NAR show this boosts listings handled by 35%, turning time into tangible closings on high-value properties.
Achieve 5x ROI Through Cost Reductions
Achieve 5x ROI Through Cost Reductions: Manual errors in entering tenant lease terms or property tax data cost agencies up to $15,000 yearly in rework and compliance fines. Our automation eliminates 95% of these, with clients reporting payback in under six months via faster multifamily deal cycles and reduced need for admin hires in property management.
Enhance Data Accuracy for Smarter Decisions
Enhance Data Accuracy for Smarter Decisions: Like a vigilant property inspector spotting structural flaws before they escalate, our AI verifies entries against MLS standards and local market comps, cutting compliance risks from outdated zoning info and empowering accurate appraisals that win bidding wars—proven to lift closing rates by 25% per Inman reports.
What Clients Say
"Before AIQ, our team was buried in manually entering open house feedback and lead notes into our CRM—it took two full days weekly just for weekend events. Now, it's fully automated via voice-to-text integration, and we've closed three extra single-family deals this quarter because agents can focus on client follow-ups instead of admin drudgery."
Sarah Jenkins
Operations Manager, Urban Realty Group, specializing in residential sales in Chicago suburbs
"We integrated their automation with our Buildium CRM last fall, and data from commercial lease renewals and rent rolls flows seamlessly across platforms. Saved us about 15 hours a week on multifamily portfolio updates, and our error rate in tenant records dropped from 12% to under 2%. Absolute game-changer for scaling our property management division."
Mike Rivera
Agency Owner, Coastal Properties Inc., managing commercial and multifamily assets in Florida
"Handling MLS IDX updates used to be a nightmare with our small team of five agents, pulling in real-time data on luxury condo listings and market trends. AIQ built a custom integration that automates it all, and in the first month, we saw productivity jump by 40%, with agents loving not chasing down expired listing statuses anymore."
Lisa Chen
Managing Broker, Metro Home Brokers, focused on urban condo and townhome sales in San Francisco
Simple 3-Step Process
Discovery and Workflow Mapping
We audit your current processes, from listing inputs to client tracking, identifying exact automation opportunities tailored to your agency's needs.
Custom AI Design and Build
Our engineers craft the system using advanced frameworks, integrating with your tools for seamless data flow without disrupting daily operations.
Testing, Deployment, and Optimization
We rigorously test for accuracy, deploy live, and refine based on your feedback, ensuring 99% uptime and ongoing efficiency gains.
Why We're Different
What's Included
Common Questions
How does this automation handle varying MLS data formats across regions?
We design the AI to parse diverse MLS feeds—whether it's bright MLS or regional variants—using custom-trained models that recognize fields like square footage or zoning codes. In one project for a multi-state agency, we mapped 15 different formats, achieving 98% accuracy on first pass. This means no more manual tweaks during market shifts; the system adapts via ongoing learning from your data, saving hours on imports and ensuring listings stay current without agent intervention.
What if our agency uses a specific CRM like Follow Up Boss?
Our builds are fully compatible with popular real estate CRMs including Follow Up Boss, BoomTown, or even custom setups. We create direct, bidirectional APIs that push automated data—like client notes or showing schedules—without exports or middleware. A recent client with Follow Up Boss saw lead data auto-populate from emails, cutting entry time by 18 hours weekly. We start with your API docs and test integrations in a sandbox to guarantee zero disruptions.
How secure is the data during automation, especially for sensitive property info?
Security is non-negotiable in real estate, so we implement end-to-end encryption (AES-256) for all data in transit and at rest, compliant with GDPR and CCPA standards. Access is role-controlled, with audit logs for every entry. For a brokerage handling luxury estates, we added biometric auth for high-value data flows. Our systems undergo third-party pentests, ensuring no breaches—unlike public tools, your data never leaves your owned infrastructure.
Can this scale if our agency grows from 10 to 50 agents?
Absolutely, our architectures are built on scalable cloud frameworks like AWS Lambda, handling spikes in data volume without performance dips. We've scaled automations for agencies doubling staff, processing 5,000+ monthly entries seamlessly. The system auto-optimizes resources based on usage, so as you add agents or listings, costs and speed adjust proportionally—no rework needed. Clients report maintaining 20-hour weekly savings even at 3x growth.
What's the timeline for implementing this custom automation?
From discovery to live deployment, most projects take 4-6 weeks, depending on complexity. Week 1: We map your workflows via interviews. Weeks 2-3: Build and integrate. Weeks 4-5: Test with your real data, iterating on feedback. Week 6: Go-live with training. A mid-sized agency went from manual comps entry to automated in 5 weeks, immediately reclaiming 12 agent-hours daily. We prioritize quick wins, like automating one process first for early ROI.
Do you provide training for our team on the automated system?
Yes, we include hands-on training sessions—virtual or on-site—tailored to your team's roles, from agents to admins. This covers dashboard navigation, troubleshooting minor issues, and maximizing features like auto-lead tagging. For a 20-agent firm, we ran two 2-hour sessions plus video guides, resulting in 90% adoption within a week. Ongoing support via a dedicated Slack channel ensures smooth sailing, with our experts available for tweaks as your processes evolve.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.