Stop Losing Hours to Manual Data Entry in Your Trucking Operations Automate It with Custom AI Built for Your Fleet
Trucking firms waste an average of 25 hours per week on repetitive data entry—from load manifests to driver logs—draining productivity and inflating costs by up to 15% annually. Our custom automation slashes that time, delivering ROI in under 3 months.
Join 150+ trucking businesses with streamlined operations and 30% efficiency gains
The "Manual Data Entry" Problem
Endless Hours Logging Driver Hours of Service (HOS) Compliance via FMCSA Regulations
Error-Prone Manual Entry of Load Manifests, Bills of Lading, and Hazardous Materials Declarations
Disrupted Dispatching from Tedious Fuel Receipt Data Transfers in IFTA Reporting
Compliance Nightmares from Inconsistent ELD Data Integration with DOT Mandates
Wasted Time Reconciling Maintenance Records Across Spreadsheets for PM Schedules and DVIRs
Delayed Invoicing Due to Manual Shipment Status Updates in TMS Platforms
Custom AI Automation Tailored to Your Trucking Workflow
With over a decade building enterprise-grade systems for logistics leaders, we've helped fleets like yours reclaim 20+ hours weekly from data drudgery.
Why Choose Us
At AIQ Labs, we don't slap together off-the-shelf tools. We engineer bespoke AI workflows that infiltrate your trucking ecosystem—like a silent convoy navigator, pulling data from ELDs, TMS platforms, and GPS trackers without a hitch. Starting with your unique pain points, such as syncing driver logs to DOT compliance reports, we craft production-ready automations that integrate seamlessly. This isn't generic software; it's a unified system owned by you, scaling as your fleet grows. Expect error rates to plummet by 90%, with every keystroke replaced by intelligent processing.
What Makes Us Different:
Unlock Efficiency Gains That Drive Your Bottom Line
Reclaim 20+ Hours Weekly for Strategic Dispatching
Reclaim 20+ Hours Weekly for Strategic Dispatching: Manual HOS and BOL entry ties up your team like a truck idling at a weigh station. Our automation processes ELD logs and load manifests in seconds, saving an average of 25 hours per dispatcher per week across 50-truck fleets. This boosts productivity by 35%, per American Trucking Associations benchmarks, enabling route optimization via GPS integration and reducing deadhead miles by 20%.
Achieve 4x Faster ROI Through Cost Reductions
Achieve 4x Faster ROI Through Cost Reductions: Trucking ops bleed cash on data errors—up to $10,000 yearly in FMCSA fines for HOS violations alone. We deliver ROI in 2-3 months by automating freight invoicing and IFTA compliance checks, cutting administrative costs by 40% in TMS environments. Fleets with 100+ units report 15% overall savings, converting idle admin time into additional over-the-road hauls generating $50K+ in new revenue.
Boost On-Time Deliveries to 98% with Error-Free Data
Boost On-Time Deliveries to 98% with Error-Free Data: Inaccurate load data from yard checks derails schedules, frustrating shippers and drivers on OTR routes. Our custom AI ensures precise, real-time updates from telematics GPS to POD billing, reducing delays by 50% for LTL and FTL shipments. This enhances customer satisfaction scores by 25%, minimizes $500+ detention fees per incident, and adds $20K+ to annual margins for mid-sized carriers.
What Clients Say
"Before AIQ Labs, our dispatch team wasted Fridays manually updating ELD data for our 50-truck fleet to meet FMCSA HOS rules, often scrambling before DOT audits. Now, it's fully automated—we've slashed that to under an hour weekly, and our last quarterly audit passed with zero violations. It's like adding an extra long-haul driver without the payroll costs."
Mike Harlan
Operations Manager, Midwest Freight Haulers (75-truck regional carrier specializing in refrigerated loads)
"We were hemorrhaging 15 hours weekly reconciling IFTA fuel receipts and DVIR maintenance logs across our 30-truck fleet, leading to constant errors in PM scheduling. After their custom automation integrated seamlessly with our TMS, error rates plunged 85%, saving us $8K annually on admin and avoiding $2K in late fines. No more double-entry nightmares—just smooth fleet ops."
Sarah Ruiz
Fleet Maintenance Director, Eastern Logistics Partners (interstate bulk hauler with 40-unit fleet)
"Manual invoicing for our cross-country FTL loads was crippling cash flow, with POD approvals delaying payments by 5 days on average for 200+ monthly shipments. AIQ's system syncs real-time shipment status from GPS telematics to billing, accelerating payments by 3 days and improving DSO by 20%. Our team now focuses on bidding new routes instead of paperwork chases—ROI realized in under two months."
Tom Becker
CFO, Horizon Trucking Co. (national dry van operator with 150-truck fleet)
Simple 3-Step Process
Discovery and Mapping Your Workflow
We dive into your operations, auditing ELD feeds, TMS data, and daily pain points like HOS logging. This ensures our automation mirrors your exact routes—no assumptions.
Custom AI Design and Prototyping
Our engineers build a tailored prototype, integrating AI to handle manifests and compliance checks. We test it against your real fleet data for precision and speed.
Deployment, Training, and Optimization
We roll out the full system with hands-on training for your team. Ongoing tweaks ensure it evolves with your growing fleet, delivering sustained efficiency.
Why We're Different
What's Included
Common Questions
How does this automation handle varying trucking regulations across states?
Our custom AI is designed with your fleet's primary routes in mind, incorporating state-specific rules like California's stricter HOS or Texas weight limits. We start by mapping your operations during discovery, then build validation layers that reference FMCSA databases and local variances. For example, it auto-adjusts log entries for ELD mandates while flagging overweight loads in real-time. This tailored approach has helped clients avoid $5,000+ in fines annually. Integration is seamless with your existing systems, and we provide updates for regulatory changes—ensuring compliance without manual oversight. Deployment includes training to keep your team aligned.
What if our fleet uses multiple ELD providers—can it integrate with all?
Absolutely. We specialize in multi-vendor environments common in trucking, supporting integrations with ELDs like KeepTruckin, Verizon Connect, or Teletrac. Our engineers create unified APIs that pull HOS and GPS data regardless of provider, eliminating silos. In one case, a 40-truck fleet with mixed systems saw data unification in weeks, saving 18 hours weekly. The system normalizes formats automatically, so a driver switching ELDs doesn't disrupt workflows. Security is paramount—we use encrypted connections compliant with industry standards. Post-launch, we monitor for compatibility issues and optimize as needed.
How quickly can we see ROI from this automation?
Most trucking clients achieve ROI within 2-3 months, with immediate time savings kicking in day one. For a mid-sized fleet, automating manifest entry alone can save 15-25 hours weekly, translating to $2,000+ in labor costs at $25/hour rates. Industry benchmarks from ATRI show automation yields 20-40% efficiency boosts, and our custom builds amplify that by targeting your specifics—like reducing empty backhauls via better data flow. We track metrics from launch, adjusting for faster gains. Long-term, it cuts error-related losses by 30%, compounding savings as your fleet scales.
Is the system secure for sensitive trucking data like driver info?
Security is non-negotiable in trucking, where data breaches can lead to massive liabilities. We build with enterprise-grade encryption, SOC 2 compliance, and role-based access—ensuring only authorized dispatchers see HOS details. Data stays within your owned system, not third-party clouds unless specified. For instance, we anonymize driver logs for analytics while keeping full records for audits. Our in-house platforms have handled regulated data for years without incidents. We conduct vulnerability assessments pre-launch and offer ongoing monitoring, giving you peace of mind amid rising cyber threats in logistics.
Can this scale if we add more trucks or acquire another fleet?
Yes, our architecture is built for growth, unlike rigid no-code tools. We use modular frameworks that expand effortlessly—adding 50 trucks might take just days of reconfiguration. One client doubled their fleet post-implementation without downtime, maintaining 99% uptime. It auto-scales cloud resources based on load volume, handling peak seasons like holiday surges. We include scalability audits in our process, forecasting needs from your expansion plans. This future-proofs your investment, turning automation into a competitive edge as you route more loads efficiently.
What support do you provide after implementation?
We don't just build and bail—our partnership includes 90 days of hands-on support, plus optional ongoing maintenance. This covers training sessions for dispatchers on using automated dashboards and troubleshooting integrations like TMS syncs. For a recent trucking client, we resolved a minor ELD update glitch within hours via remote access. Monthly check-ins optimize performance, such as tweaking AI for new routes. Access our expert team 24/5 for logistics-specific issues. This ensures sustained savings, with many clients extending for advanced features like predictive analytics.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.