Stop Losing Precious Time on Manual Attendance and Progress Tracking AI-Powered Automation That Captures Every Milestone Effortlessly

How does this AI handle sensitive child data in a daycare setting?

We prioritize privacy with end-to-end encryption and role-based access, ensuring only authorized staff see details like health notes or family contacts. Built to meet FERPA and HIPAA guidelines, our system stores data on secure, compliant servers. Unlike generic tools, we customize retention policies to your state's childcare regs—for instance, auto-archiving enrollment forms after seven years. We've helped centers pass audits flawlessly, and you get full control over data exports. It's designed so teachers can focus on care, not compliance worries.

No, it enhances it. We integrate directly with platforms like Procare or Brightwheel, automating data flow so manual entry vanishes. For example, scan a child's badge at arrival, and attendance syncs instantly to your billing system. If you're on multiple apps, we unify them into one dashboard. This avoids the cost and hassle of switching, saving you thousands while keeping your familiar workflows intact. Centers we've worked with report smoother operations without retraining the whole team.

How long does it take to set up the custom AI for our daycare?

Typically 4-6 weeks from initial chat to full launch, depending on your center's complexity. We start with a quick audit of your processes—like how you track potty training or group activities—then build and test iteratively. Small daycares with 20 kids see faster rollout, around 4 weeks, while larger ones with multiple classrooms take a bit longer for thorough integrations. Your team gets involved minimally, with just 2-3 short sessions. Post-launch, we monitor for the first month to ensure it's humming along perfectly.

Can the system scale if we expand to more locations or age groups?

Absolutely, it's built modularly for growth. Start with one classroom's attendance and expand to multi-site tracking for toddlers through preschoolers. Our AI adapts to new data patterns, like adding infant feeding logs without rebuilding everything. We've scaled solutions for centers growing from 50 to 200 kids, maintaining speed and accuracy. No need for extra subscriptions—your owned system just gets smarter with use, supporting scalable learning as your enrollment booms.

What if our staff isn't tech-savvy—will they be able to use it?

We design for real educators, not IT experts. Interfaces are intuitive, like speaking into your phone for a quick activity note that auto-fills forms. Training is hands-on, just 1-2 hours tailored to busy schedules, with cheat sheets for common tasks like logging circle time themes. In one case, a center with mostly part-time aides went live in days, and usage hit 95% adoption immediately. If issues arise, our support is a call away, ensuring everyone—from directors to floaters—feels confident and empowered.

How much does a custom manual data entry solution cost for a daycare?

Pricing starts at $8,000 for a basic setup covering attendance and notes, scaling to $20,000+ for full integrations with analytics and multi-site support. It's a one-time build fee, no recurring costs beyond optional maintenance at $200/month. This replaces multiple subscriptions that could run $500+ yearly, delivering ROI in months through time savings—think 20 hours/week reclaimed at $25/hour staff rate. We provide a detailed quote after discovery, customized to your needs, with flexible payment over implementation.