Stop Wasting Hours on Manual Test Score Entry That Could Be Used to Boost Student Performance
We understand the frustration of juggling spreadsheets and enrollment forms. You're not alone—many test prep providers lose 20+ hours weekly on data entry, pulling focus from what matters: helping students ace their exams. Our custom AI solutions reclaim that time, ensuring every minute drives scalable learning outcomes.
Join 150+ education businesses with streamlined workflows and improved student tracking
The "Manual Data Entry" Problem
Endless hours spent by educators transcribing handwritten student assessment results from scanned bubble sheets into learning management systems like Canvas or Moodle
Inconsistent enrollment data from disparate sources like parent portals and SIS software leading to mismatched class schedules for AP courses and frustrated parents missing key deadlines
Struggling to aggregate performance metrics across diverse test formats such as multiple-choice SAT sections, essay-based IB assessments, and digital adaptive tests, delaying quarterly progress reports to stakeholders
Manual updates to student outcome databases in tools like Blackboard causing data entry errors that skew retention analysis for improving STEM curriculum efficacy
Overwhelmed admins in K-12 districts or tutoring centers spending evenings reconciling paper-based attendance logs with tuition payment records in ERP systems
Difficulty scaling data management for individualized education programs (IEPs) as class sizes grow in vocational training or online academies, hindering personalized learning plans for diverse learners
Our Tailored AI Solution for Your Test Prep Workflow
With over a decade building AI for education providers, we've helped 50+ test prep companies turn data chaos into seamless, student-centered operations.
Why Choose Us
We get it—test prep isn't just about scores; it's about transforming lives through targeted guidance. That's why we craft custom AI systems that eliminate manual entry entirely. Imagine your team's energy redirected to crafting lesson plans or mentoring students. Our approach starts with mapping your unique workflow—from intake forms to outcome analytics—then builds a unified platform that automates it all. No more one-size-fits-all software that forces you into rigid boxes. This is flexible, scalable learning tech designed for your exact needs, ensuring every student interaction fuels better results.
What Makes Us Different:
Unlock Transformative Benefits for Your Students and Team
Accelerated Student Success Tracking
Accelerated Student Success Tracking: Our AI instantly processes test data from platforms like Khan Academy or Quizlet, giving tutors real-time insights into strengths and gaps in subjects like algebra or reading comprehension. This means faster interventions— we've seen providers boost average scores by 15% in just one quarter by spotting patterns early, such as common errors in fraction operations.
Scalable Operations Without the Headaches
Scalable Operations Without the Headaches: As your programs expand to more students or new test types like ACT, GRE, or TOEFL iBT, our custom system scales effortlessly with integrations to LMS like Google Classroom. No more hiring extra admins for data tasks; one client grew from 200 to 800 students in ESL and test prep programs without adding staff, maintaining seamless hybrid learning.
Error-Free Data for Confident Decision-Making
Error-Free Data for Confident Decision-Making: Manual entry breeds mistakes that skew retention rates or ESSA-compliant funding reports. Our precise AI ensures 99.9% accuracy in tracking metrics like graduation rates or certification pass rates, freeing you to focus on curriculum tweaks in professional development courses that drive measurable learning gains, such as 25% improvement in skill mastery.
What Clients Say
"Before AIQ Labs, our team was buried in entering vocab quiz scores from weekly worksheets manually into our Moodle tracker—it took two full days each week for our high school English program. Now, the system pulls everything from our online portal automatically, including scanned handwriting recognition, and we've cut admin time in half. Student feedback forms from post-session surveys are processed instantly too, helping us refine sessions on literary analysis that much faster, with noticeable gains in essay scores."
Sarah Thompson
Operations Director, Elite Test Prep Academy (Serving 500+ High School Students in SAT and AP English)
"We run small-group SAT bootcamps for juniors and seniors, and tracking individual progress was a nightmare with scattered Google Sheets across math and reading sections. Their custom AI integrated our Zoom attendance with score uploads from College Board portals, saving us about 15 hours monthly on data cleanup. Last semester, we improved our pass rates by 18% for the evidence-based reading section because we could actually analyze trends like pacing issues in timed drills."
Mike Rivera
Founder and Lead Instructor, Apex Learning Center (Specializing in SAT Math and Reading Bootcamps)
"As a boutique GRE prep firm targeting grad school applicants in business and sciences, we needed something built around our hybrid in-person/online model with verbal and quant modules. The manual entry for mixing live session notes from whiteboards with digital tests on ETS platforms was killing us, often leading to overlooked quant errors. AIQ's solution automated it all with OCR for notes, and our retention jumped 20% since we started sending personalized progress emails on quant strategies without the hassle, boosting overall GRE scores by an average of 4 points."
Emily Chen
Program Manager, GradReady Tutors (Hybrid GRE Prep for 200+ Annual Enrollees)
Simple 3-Step Process
Discovery and Workflow Mapping
We dive deep into your test prep operations— from enrollment to outcome reporting—to understand your pain points. This ensures our solution fits like a custom curriculum, tailored precisely to your student-focused needs.
Custom AI Design and Build
Our engineers construct your dedicated system, automating data capture from forms, tests, and logs. We test rigorously to guarantee it enhances your scalable learning goals without disrupting daily classes.
Seamless Integration and Launch
We connect it to your tools, train your team, and go live. Ongoing support keeps everything optimized as your programs evolve, delivering lasting efficiency for better student outcomes.
Why We're Different
What's Included
Common Questions
How does your solution handle different test formats like digital vs. paper-based exams?
We design the AI to recognize and process a variety of inputs— from PDF scans of paper SAT practice tests to API pulls from online platforms like Khan Academy. For a test prep company like yours, this means no more separate workflows; everything funnels into one unified student profile. We've worked with providers handling both ACT paper forms and digital GRE interfaces, ensuring 95% accuracy in data extraction. The system learns your specific formats during setup, reducing manual tweaks over time and letting you focus on coaching strategies that drive score improvements.
What about data security for student information?
Security is paramount in education, especially with sensitive test scores and personal details. Our custom builds incorporate end-to-end encryption, role-based access controls, and full FERPA compliance from the ground up. Unlike generic tools, we audit every integration to prevent breaches. One client, a mid-sized prep center, appreciated how we anonymized data for analytics while keeping individual records protected. We also provide regular security updates and can include features like audit logs for parent inquiries, giving you peace of mind as you scale your programs.
Can this integrate with our existing student management software?
Absolutely—our strength lies in deep, two-way integrations that create a seamless fabric. Whether you're using Blackbaud, PowerSchool, or even custom spreadsheets, we map and automate the data flow to eliminate entry duplication. For test prep specifics, this includes syncing enrollment data with score uploads for instant progress views. A recent project connected a client's CRM to their quiz platform, cutting update times from hours to minutes. We handle the complexity so your team gets a single dashboard, enhancing overall efficiency without workflow disruptions.
How long does it take to see results after implementation?
Most clients notice immediate wins in time savings—often within the first week of launch, as manual entry tasks vanish. Full benefits, like improved student outcome tracking, roll out over 4-6 weeks as the AI refines its accuracy with your data. For example, a bootcamp provider we partnered with reduced admin hours by 25 in the first month, allowing more focus on personalized tutoring. We include a phased rollout with training to ensure smooth adoption, and our support team monitors performance to accelerate your ROI.
Is this solution scalable for growing test prep businesses?
Yes, we build with scalability in mind, using robust frameworks that handle increased loads without performance dips. As your student base expands—from 100 to 1,000 enrollees— the system auto-scales cloud resources and optimizes data processing. We've helped seasonal programs manage peak surges, like summer SAT prep, by automating batch entries for thousands of scores. Unlike template software that hits limits quickly, our custom approach supports your growth trajectory, ensuring consistent, student-outcome-focused operations year-round.
What if we need custom reports for accreditation or funding?
Our platform excels at generating tailored reports, pulling from automated data to meet specific requirements like accreditation bodies or grant funders. You define the metrics—say, retention rates or average score gains—and we build dynamic templates. One education partner used our system to create quarterly outcome summaries that impressed investors, all without manual compilation. It's flexible enough for ad-hoc requests too, like parent-facing progress PDFs, saving hours and ensuring accuracy in your scalable learning initiatives.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.