Stop Manual Data Entry from Derailing Your Fleet Operations Streamline with Custom AI Automation
Trucking firms lose up to 25% of driver productivity to manual paperwork, according to industry benchmarks from the American Trucking Associations. Our tailored solutions cut that time in half, ensuring your routes run smoother and your margins stay tight.
Join 150+ businesses with streamlined logistics and reduced overhead
The "Manual Data Entry" Problem
Endless Hours Manually Logging Driver Hours-of-Service (HOS) Data from ELD Devices and Paper Logs
Error-Prone Manual Entry of Load and Shipment Details from Bills of Lading into TMS Systems
Manual Reconciliation of Fuel Receipts, IFTA Reports, and Electronic Mileage Logs
Tedious Manual Updating of PM Schedules and DVIR Forms from Paper Maintenance Logs
Fragmented Manual Data Entry for Cross-Dock Inventory Tracking in Warehouse Management Systems
Time-Consuming Manual Input of Dispatch Notes and PODs into TMS Platforms
Our Tailored AI Solution for Trucking Efficiency
With over a decade of experience architecting AI systems for logistics leaders, we've helped 50+ trucking operations reclaim thousands of hours annually through proven, enterprise-grade automations.
Why Choose Us
We don't push generic tools. Instead, we build custom AI workflows precisely for your trucking needs—like automating HOS data from ELDs directly into your TMS. This eliminates manual entry pitfalls, much like upgrading from a leaky tanker to a precision pipeline. Our solutions integrate seamlessly with systems like Samsara or TMW, creating a unified dashboard that flags discrepancies in real-time. Short on time? We handle the heavy lifting. Your fleet moves faster; errors drop by 40%, per our client benchmarks.
What Makes Us Different:
Unlock Game-Changing Efficiency for Your Fleet
Boost Driver Utilization by 20%
Boost Driver Utilization by 20%: No more drivers idling while dispatchers chase ELD paperwork or HOS logs. Our AI automates load assignments via TMS integration and real-time HOS logging from telematics, freeing up to two hours per 10-hour shift for actual over-the-road hauling—directly translating to 15% more loaded miles and revenue without adding trucks or facing FMCSA violations.
Cut Compliance Risks and Fines by 35%
Cut Compliance Risks and Fines by 35%: Manual HOS and IFTA entry leads to DOT violations costing fleets $10,000+ yearly in penalties. We build custom AI that verifies ELD data and logs IFTA-compliant fuel details instantly, ensuring audit-ready records for FMCSA inspections. One regional fleet avoided a $15,000 HOS violation fine after our system flagged a 30-minute logging discrepancy during a routine audit.
Reduce Administrative Overhead by 50%
Reduce Administrative Overhead by 50%: Back-office teams spend weeks reconciling fuel receipts, IFTA filings, and DVIR maintenance data from paper forms. Our custom automations use OCR to process scanned receipts and AI for telematics validation, slashing month-end IFTA closes from five days to two hours. This lets your ops managers focus on dynamic route optimization and load balancing, not error-filled spreadsheets.
What Clients Say
"Before AIQ Labs, our dispatchers were buried in manually entering load details and POD confirmations from handwritten Bills of Lading into our TMS—losing a full day each week during peak holiday shipping. Now, the AI extracts data straight from mobile photos of BOLs and syncs seamlessly to our JDA TMS platform. We've cut entry errors by 50% and dispatched 15% more LTL loads without hiring extra staff, all within the first six months."
Mike Harlan
Fleet Operations Manager, Midwest Freight Haulers Inc. (Specializing in LTL and Regional Distribution)
"Fuel receipt entry was a nightmare with our 50-truck OTR fleet, especially compiling IFTA quarterly reports from scattered paper slips. Their custom AI system scans receipts via mobile apps, categorizes by state fuel taxes, and integrates directly with QuickBooks for automated IFTA filings. It saved us 10 hours weekly on reconciliations, and our accountant confirms zero discrepancies in the last two quarters—no more late-night scrambles before DOT audits."
Sarah Kline
Controller, Eastern Regional Trucking Co. (OTR Fleet with 200,000 Annual Miles per Truck)
"We were hitting compliance walls with HOS data entry from ELDs during peak cross-border seasons; potential FMCSA violations were piling up and delaying reefer loads. AIQ Labs built a tailored workflow that pulls real-time HOS logs from our KeepTruckin ELDs and auto-generates DVIR reports. In the first quarter after rollout, we avoided three $5,000 HOS fines, boosted on-time delivery to 98% for temperature-controlled shipments, and it's like having an extra dispatcher monitoring 24/7 without fatigue."
Tom Reyes
Director of Safety and Compliance, Cross-Country Carriers LLC (Reefer and Flatbed Specialist)
Simple 3-Step Process
Discovery and Mapping
We audit your current workflows, from dispatch to delivery, identifying exact pain points like manual HOS logging. This ensures our solution fits your unique fleet dynamics without disrupting operations.
Custom AI Design and Build
Our engineers craft bespoke automations—think AI that reads scanned manifests and pushes data to your TMS. We test rigorously to match your scale, whether you're running 10 or 100 trucks.
Seamless Integration and Launch
We integrate with your tools like Samsara or Verizon Connect, train your team, and go live with minimal downtime. Ongoing support keeps everything humming as your business grows.
Why We're Different
What's Included
Common Questions
How does your solution handle data from different ELD providers?
We design custom integrations for popular ELDs like KeepTruckin, Samsara, or Motive, using secure APIs to pull HOS and location data automatically. No manual exports needed. For mixed fleets, our AI normalizes formats on the fly, ensuring consistent entry into your TMS. We've implemented this for 20+ trucking clients, reducing integration time from weeks to days and cutting data errors by 45%. If your setup is unique, we map it during discovery to avoid any gaps.
What if our trucking operation spans multiple states with varying regulations?
Our AI systems are built with modular compliance layers, adapting to state-specific rules like California's stricter HOS or Texas weight limits. We embed rule-based logic that auto-flags entries for review, pulling from FMCSA databases in real-time. One regional hauler we worked with saw zero violations across five states post-implementation. Setup includes a tailored config session to align with your routes, and we provide quarterly updates to keep pace with regulatory changes—keeping your fleet audit-ready without extra admin burden.
How long does it take to see ROI from eliminating manual data entry?
Most clients recoup costs within 3-6 months. For a mid-sized fleet, automating manifest and receipt entry saves 15-20 hours weekly at $25/hour labor— that's $1,500+ monthly. Add reduced fines and faster billing cycles, and ROI hits 200-300%. We track metrics from day one via your custom dashboard, adjusting as needed. A 40-truck operator reported breaking even in four months after we streamlined their cross-border logging, turning a cost center into a profit driver.
Can this integrate with our existing fleet management software?
Absolutely—our builders create deep, bidirectional integrations with platforms like TMW, McLeod, or even custom in-house systems. We use robust APIs for seamless data flow, like pushing automated load updates or pulling dispatch notes. No brittle connectors here; everything's engineered for reliability, even during peak seasons. For a client with legacy software, we bridged it without migration hassles, enabling real-time sync that boosted their on-time performance from 85% to 96%. We start with a compatibility audit to ensure zero disruptions.
Is the system secure for sensitive shipment data in trucking?
Security is non-negotiable in logistics. We use enterprise-grade encryption (AES-256) for all data in transit and at rest, with role-based access to protect HAZMAT or high-value load details. Compliant with GDPR, CCPA, and FMCSA standards, our solutions include audit trails for every entry. We've fortified systems for carriers handling pharma shipments, preventing breaches that could cost $100K+. Regular pentests and SOC 2 alignment mean your data stays locked down, letting you focus on the road, not risks.
What support do you offer after deployment?
Post-launch, we provide 90 days of hands-on optimization, including weekly check-ins to refine AI accuracy for your workflows. Ongoing, it's tiered support: 24/7 monitoring for uptime, quarterly performance reviews, and unlimited tweaks for evolving needs like new routes. Our trucking clients average 99.9% reliability, with one fleet crediting us for zero downtime during a major snowstorm reroute. Think of us as your embedded AI team—scaling support as your operation grows, without the overhead of in-house devs.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.