Stop Losing Deals to Manual Marketing Drudgery Automate Your Lead Nurturing and Close More Tenants Faster
Reclaim 15+ hours per week from repetitive tasks like chasing property leads and crafting lease pitches, while boosting your ROI by 3x through targeted, automated campaigns that convert browsers into signed contracts.
Join 250+ businesses with streamlined workflows and doubled occupancy rates
The "Fragmented Outreach" Problem
Scattered Lead Tracking Across Multiple Platforms Like MLS, CRM, and Property Management Software
Manual Follow-Ups Eating Into On-Site Tours and Property Showings
Generic Emails Failing to Hook High-Value Tenants Seeking Retail or Office Spaces
Missed Opportunities from Untapped Property Data Like Cap Rates and Square Footage Metrics
Overwhelmed Teams Juggling Listings, Open Houses, and Multi-Channel Campaigns
Inaccurate ROI on Marketing for Vacant Commercial Spaces Due to Poor Lead Attribution
Our Custom-Built Marketing Automation Solution
With over a decade of experience engineering AI systems for property firms, we've helped 50+ commercial real estate teams replace chaotic tool stacks with unified, owned platforms that drive leasing velocity.
Why Choose Us
At AIQ Labs, we don't just plug in off-the-shelf software. We build enterprise-grade marketing automation tailored to your commercial portfolio—from automating tenant prospecting for office towers to nurturing retail space inquiries. Our approach starts with mapping your exact workflow: integrating your CRM with property management systems, then layering in AI to personalize outreach based on lease history, location data, and market trends. This creates a seamless engine that handles everything from lead scoring for industrial parks to automated drip campaigns for multifamily developments. No more subscription sprawl. You own a scalable asset that evolves with your business, delivering proven efficiency gains like 40% faster deal cycles.
What Makes Us Different:
Unlock Time and ROI Like Never Before
Reclaim 15-20 Hours Weekly on Core Deal-Making
Reclaim 15-20 Hours Weekly on Core Deal-Making: Imagine ditching the grind of manually segmenting leads for warehouse prospects in high-demand logistics hubs. Our automation handles it via integrated MLS feeds, freeing your brokers to focus on negotiations and site tours. Firms using our systems report 25% higher productivity, turning wasted hours into closed industrial leases worth six figures annually within 90 days.
Boost ROI by 3x Through Precision Targeting
Boost ROI by 3x Through Precision Targeting: Generic blasts won't cut it in competitive markets for flex office or retail pads. We build AI that analyzes tenant behaviors—like search history for NNN lease opportunities—and delivers hyper-relevant content via drip campaigns. Result? 35% uplift in response rates, directly translating to faster fill rates and reduced vacancy costs averaging $50K per property over a 6-month period.
Scale Campaigns Without Adding Headcount
Scale Campaigns Without Adding Headcount: As your portfolio grows from neighborhood strip centers to downtown high-rises, our custom system scales effortlessly with API integrations to your property database. Automate A/B testing for email subject lines on multifamily listings, ensuring every campaign hits industry benchmarks like 22% open rates for CRE emails. Cut marketing costs by 40% while expanding reach to institutional investors—no extra salaries needed.
What Clients Say
"Before AIQ Labs, our team was buried in spreadsheets tracking downtown office space leads from Zillow and LoopNet—it took two full days a week just to prep personalized emails for Class A tenants. Now, the automation pulls data from our MLS listings and sends tailored pitches based on lease term preferences automatically. We've closed three major corporate tenants in the last quarter, saving us about 18 hours weekly and boosting our occupancy rate by 15%."
Sarah Jenkins
Marketing Director, Urban Properties Group (Managing 2M+ sq ft of urban office portfolios)
"We manage a portfolio of 500-acre industrial parks in the Midwest, and manual follow-ups via phone and email were killing our momentum during peak leasing seasons. Their custom setup integrated with our Yardi CRM and started nurturing leads based on square footage needs and dock-high loading requirements. Response rates jumped from 12% to 38%, and we filled a 50K sq ft warehouse vacancy in under a month—something that used to drag on for quarters and cost us $8K monthly in holding fees."
Mike Rodriguez
Senior Leasing Manager, Apex Commercial Realty (Specializing in logistics and distribution centers)
"Switching to their built-from-scratch automation was a game-changer for our mixed-use retail center outreach in suburban markets. No more piecing together tools that broke during holiday peak seasons when traffic for anchor tenant spots spiked. It's saved us 15 hours a week on campaign management for pop-up lease opportunities, and our ROI on digital ads targeting CPG brands has doubled since implementation last fall, leading to two new 10-year leases."
Lisa Chen
Director of Business Development, Metro Lease Partners (Overseeing 1.5M sq ft of retail and entertainment venues)
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your commercial operations—reviewing lead sources, property databases, and pain points like delayed tenant responses—to blueprint a custom automation that fits your exact needs, not some cookie-cutter template.
AI System Build and Integration
Our engineers construct your unified platform, weaving in AI for smart segmentation of prospects (e.g., retail vs. office seekers) and seamless ties to your existing tools, ensuring zero data silos from day one.
Deployment, Training, and Optimization
We launch with hands-on training for your team, then monitor performance metrics like conversion rates on lease inquiries. Continuous tweaks keep your system humming, delivering ongoing ROI as your portfolio evolves.
Why We're Different
What's Included
Common Questions
How does your marketing automation handle different commercial property types?
We customize the AI to your portfolio's diversity—office, retail, industrial, or mixed-use. For instance, it segments leads by asset class, pulling in specifics like ceiling heights for warehouses or foot traffic data for shops. This ensures campaigns resonate: a tech firm gets pitches on flexible office layouts, while a logistics company sees warehouse specs. Built on your data, it learns from past conversions to refine targeting, typically improving engagement by 40% within the first quarter. No one-size-fits-all; it's engineered for your exact holdings.
What kind of time savings can a commercial firm expect?
Expect 15-25 hours per week reclaimed, depending on team size. Manual tasks like compiling prospect lists from CoStar or drafting follow-up emails on vacant retail spaces vanish. Our system automates these, letting brokers focus on site visits and negotiations. One client, managing 2 million sq ft, cut campaign prep from 20 hours to 2, boosting their quarterly leases by 28%. We quantify this during discovery, tying savings to your workflow for a clear ROI projection before build.
Is this automation secure for sensitive property data?
Absolutely—security is non-negotiable in CRE. We use enterprise-grade encryption and role-based access, compliant with standards like SOC 2. Data on cap rates, tenant financials, or lease terms stays locked down, with audit trails for every automation touchpoint. Unlike cloud-based assemblers prone to breaches, our custom-built systems run on your secure infrastructure, minimizing risks. We've audited integrations for 50+ firms, ensuring no leaks during high-volume campaigns.
How do you measure ROI for our marketing efforts?
We embed tracking from the start, linking campaigns to outcomes like signed LOIs or filled vacancies. Metrics include cost per lead, conversion rates to tours, and ultimate lease value, benchmarked against industry averages (e.g., 5-7% vacancy reduction). Dashboards show real-time ROI, such as $150K saved on a 100K sq ft office fill. Post-launch, we optimize based on these insights, often delivering 3x returns within six months by reallocating spend to high-performers.
Can this integrate with our existing property management software?
Yes, we specialize in deep integrations with platforms like Yardi, AppFolio, or MRI. Our AI pulls live data—availability, pricing, amenities— to fuel automated nurturing, like alerting prospects to new industrial listings. No brittle connectors; we build robust APIs for two-way flow, ensuring updates sync instantly. For a recent project, this cut data entry errors by 95%, streamlining everything from initial outreach to contract closes.
What's the timeline to get this up and running?
From consultation to launch, it's 6-8 weeks for most firms. Week 1-2: map your workflows and requirements. Weeks 3-5: build and test the custom AI, integrating with your tools. Weeks 6-8: deploy, train your team, and go live with pilot campaigns. We prioritize quick wins, like automating email sequences first, so you see value early. Larger portfolios might extend to 10 weeks, but we've deployed for a 500K sq ft operator in under two months.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.