Stop Losing Clients to Forgotten Follow-Ups Reclaim 15+ Hours a Week with Custom AI Marketing That Keeps Members Coming Back
Imagine slashing your weekly admin time from 20 hours to under 5, while boosting retention by 30% through automated, personalized outreach. That's the ROI we're building for you—no more juggling apps or chasing leads manually.
Join 150+ fitness studios with 25% higher retention rates
The "Retention Drain" Problem
Chasing lapsed gym members via phone or email steals 5-10 hours weekly from your personal training sessions
Generic emails about 'staying fit' don't resonate with clients juggling HIIT goals and yoga flows in their busy schedules
Manual reminders for bootcamp or spin class slots result in 20-30% no-shows, leaving equipment idle and revenue gaps
Tracking client progress across wearables and studio apps like Mindbody eats 4-6 hours weekly on manual data entry
Missed upsell opportunities for New Year's resolution packages or summer shred challenges during peak seasons
Inconsistent follow-ups after free trial yoga or CrossFit sessions erode trust and drop conversion rates below 40%
Our Custom-Built Marketing Automation: Tailored for Your Studio's Rhythm
We've powered retention strategies for over 50 fitness studios, turning chaotic outreach into seamless, member-focused flows that feel like an extension of your coaching style.
Why Choose Us
Let's be honest—you're a trainer first, not a marketer. That's why we build AI systems custom to your studio's workflow, integrating with your booking software, CRM, and even wearable data. No cookie-cutter templates. We start by mapping your client journey, from initial consult to long-term loyalty, then automate the touches that matter: personalized progress nudges, event invites, and retention reminders. Here's the thing: this isn't just software; it's your studio's secret weapon for keeping members motivated and committed, all while you focus on what you love—delivering results in the gym.
What Makes Us Different:
Unlock Time and ROI That Fuels Your Studio's Growth
Save 15 Hours Weekly on Manual Outreach
Save 15 Hours Weekly on Manual Outreach: You're probably thinking, 'How do I find time for marketing when I'm leading HIIT classes or customizing nutrition plans?' Our AI handles follow-ups, birthday wishes tied to wellness milestones, and progress check-ins based on wearable data automatically. One boutique studio owner reclaimed Fridays entirely, using the time to launch outdoor bootcamps that brought in $8K extra monthly—no more late nights crafting emails about general fitness tips.
Boost Retention by 25% with Smart Personalization
Boost Retention by 25% with Smart Personalization: Like a spotter adjusting to your squat form, our system tailors messages to each member's goals—weight loss tips with meal prep ideas for beginners, advanced PR challenges for CrossFit pros. This cuts annual churn from 30% to under 10% within the first year, turning one-time sign-ups into loyal advocates who refer friends. Efficiency gains mean your marketing ROI hits 5x, with less spend on acquiring new yoga retreat attendees.
Cut Costs by Ditching Tool Overload
Cut Costs by Ditching Tool Overload: Subscription chaos with apps like ClassPass and Trainerize? We've been there. Replace five apps with one owned AI system, saving $500+ monthly on integrations. Your productivity soars as automations handle promo timing for peak seasons like January resolution surges or summer body challenges, filling Zumba and Pilates classes without manual hustling. Real talk: it's like upgrading from a rusty bike to a high-performance Peloton—smooth, reliable, and built for your wellness ride.
What Clients Say
"Before AIQ, I was spending every Sunday logging client notes from our TRX suspension sessions and sending generic reminders—it was exhausting and members kept dropping off after missing their mobility goals. Now, the system auto-sends personalized workout recaps with form tips after each class, and we've seen a 22% uptick in renewals over six months. It's freed me up to actually train and build community events, not just admin."
Sarah Jenkins
Owner, FitCore Studio
"Our studio was hemorrhaging clients post-holidays because follow-ups were hit or miss for our holiday HIIT series. After implementing their custom automation, we automated re-engagement for lapsed members with targeted invites to recovery yoga classes based on past attendance patterns. Recovered 12 clients in the first quarter alone, adding $3K in revenue, and my team's workload dropped by half—no exaggeration."
Mike Rivera
Head Trainer, Peak Performance Gym
"I thought marketing automation was for big chains, but AIQ built something that fits our small studio perfectly—integrating with our Mindbody scheduling to nudge no-shows with motivational tips on progressing their kettlebell swings. Saved us about 10 hours a week on admin, and retention jumped from 65% to 88% in three months after launching our fall wellness challenges. Wish we'd done this sooner."
Emily Chen
Founder, Wellness Warriors Training
Simple 3-Step Process
Discovery Dive
We chat about your studio's unique challenges—like seasonal drop-offs or trial conversions—and map your member journey to pinpoint automation opportunities.
Custom Blueprint
Our engineers design a tailored AI workflow, integrating your tools and testing personalization flows to ensure everything aligns with your retention goals.
Launch and Optimize
We deploy the system, monitor early results like open rates and bookings, then refine based on data—delivering ongoing support so your ROI keeps climbing.
Why We're Different
What's Included
Common Questions
How does this automation handle personal data for my clients?
We get it—privacy is huge in fitness, especially with health info. Our custom systems are built with GDPR and HIPAA-inspired protocols, encrypting data at rest and in transit. We only integrate what you approve, like attendance logs from your CRM, and include easy opt-out features in every message. For example, we set up consent tracking so you know who's opted in for workout tips versus promo emails. This keeps you compliant while personalizing outreach, and we've helped studios avoid fines by automating consent renewals annually. Bottom line: your members' trust stays intact, just like your coaching reputation.
What's the setup time for a system like this in my studio?
You're busy training, so we keep it efficient—typically 4-6 weeks from kickoff to launch. Week one is discovery: we review your current tools and pain points, like manual follow-ups after trials. Then, our builders code the core automations, testing integrations with your scheduler. By week four, you're in soft launch, tweaking as real member data flows in. One studio went live in under a month because we focused on high-impact areas first, like retention emails. We handle the heavy lifting, so you see time savings immediately without disrupting classes.
Can this scale if my studio adds more trainers or locations?
Absolutely—our systems are designed to grow with you, unlike rigid off-the-shelf tools. We build modular AI that handles multi-location data, segmenting campaigns by site or trainer style. For instance, if you expand to a second spot, we add location-based personalization without starting over, ensuring consistent branding. We've scaled automations for studios doubling membership in a year, boosting efficiency by 40% across sites. It's all custom code, so as your roster grows from 50 to 200 clients, the system adapts seamlessly, saving you from tool sprawl.
How do I measure the ROI on this marketing automation?
We make it straightforward with built-in tracking tied to your goals. From day one, your dashboard shows key metrics: hours saved on manual tasks (aim for 15+ weekly), retention rate improvements (target 20-30%), and direct revenue from recovered members. For example, if a campaign brings back 10 lapsed clients at $150/month each, that's $18K annual ROI. We benchmark against your pre-automation baseline and provide monthly reports with actionable insights, like which messages convert best. No guesswork—you'll see the numbers proving it's paying for itself fast.
What if I'm already using tools like Mailchimp—does this replace them?
It can integrate or replace, depending on your needs—we're not about chaos, but unity. If Mailchimp handles basics, we connect it via deep APIs for smarter automation, like pulling client progress data to enrich emails. But for full ownership, we build a unified system that ditches multiple subs, saving $300-600 monthly. A studio we worked with migrated from three tools to our single AI flow, cutting setup time by 70% and personalizing content based on actual session feedback. We assess your stack first to ensure a smooth transition, focusing on what boosts your member experience.
Is this suitable for a small studio with just 50 members?
Yes, and it's perfect for that scale— we tailor to your size, starting simple to deliver quick wins without overwhelm. For a 50-member studio, we might automate just trial follow-ups and birthday check-ins, saving you 5-7 hours weekly right away. As you grow, it expands effortlessly. We've helped solo trainers like you turn one-off clients into regulars, with one seeing 15% retention lift in the first quarter. No minimums or bloat; it's built for real studios facing daily realities like filling group classes or retaining post-vacation drop-offs.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.