Stop Losing Freight Leads to Manual Marketing Drudgery Automate Your Outreach and Reclaim 15+ Hours Weekly
In the high-stakes world of trucking, where margins are razor-thin and routes demand precision, our custom marketing automation saves trucking firms an average of 25 hours per week on repetitive tasks—translating to $45,000+ in annual ROI through streamlined lead nurturing and faster load bookings.
Join 150+ businesses with streamlined operations
The "Fragmented Outreach" Problem
Dispatchers bogged down chasing leads instead of managing loads, spending 10+ hours weekly on manual cold calls to shippers for dry van or reefer capacity
Missed follow-ups on shipper inquiries during peak hauling seasons, such as harvest or holiday rushes, resulting in lost spot market opportunities
Inconsistent branding across route proposals, load boards, and email blasts to brokers, diluting trust in your carrier network
Wasted ad spend on unqualified freight brokers without targeted nurturing, leading to low conversion on flatbed or intermodal leads
Manual tracking of carrier partnerships leading to overlooked renewals on dedicated lanes or contract rates
Overloaded admins handling seasonal promo emails amid compliance checks for HAZMAT shipping regulations and FMCSA guidelines
Our Custom-Built Marketing Automation for Trucking
With over a decade architecting AI systems for logistics leaders, we've helped 50+ trucking operations eliminate subscription sprawl and own their marketing engine.
Why Choose Us
At AIQ Labs, we don't deploy off-the-shelf tools that crumble under trucking's demands. Instead, we engineer a bespoke AI-powered marketing system tailored to your fleet's rhythms—integrating directly with TMS platforms like McLeod or Samsara. Picture this: automated campaigns that trigger on load availability, personalized emails quoting rates for specific hauls, all without a single manual click. Our enterprise-grade solution replaces chaotic tool-juggling with a unified dashboard, delivering proven efficiency gains that keep your trucks rolling and revenue surging.
What Makes Us Different:
Unlock Time and Revenue Gains
Reclaim 15-20 Hours Weekly on Marketing Tasks
Reclaim 15-20 Hours Weekly on Marketing Tasks: Dispatch teams waste hours manually emailing shippers about available capacity on key lanes like I-80 corridors. Our system automates this, sending targeted alerts on backhauls or spot rates via TMS integration, boosting productivity by 30% and letting your crew focus on filling trailers, optimizing routes, and reducing empty miles by 15%.
Achieve 3x ROI Through Smarter Lead Conversion
Achieve 3x ROI Through Smarter Lead Conversion: Trucking firms see 40% higher close rates when leads are nurtured automatically—think drip campaigns tailored to regional freight surges, such as Midwest grain hauls or West Coast import spikes. We deliver measurable savings, with clients reporting $50K+ in added revenue from converted broker RFQs within the first quarter, including 20% more secured loads.
Slash Costs by Owning Your Automation Stack
Slash Costs by Owning Your Automation Stack: Ditch $5K+ monthly subscriptions to fragmented tools like generic CRMs. Our custom build integrates deeply with your TMS and ELD systems, reducing errors in promo tracking for seasonal rate sheets and yielding 25% lower customer acquisition costs—proven across 20+ logistics implementations, with one client cutting deadhead tracking time by 40%.
What Clients Say
"Before AIQ, our team was spending Fridays just updating email lists for shipper outreach on reefer loads. Now, the system auto-sends capacity updates to 500+ contacts via our load board integration, and we've booked 15% more loads in the last six months without adding headcount, saving us 10 hours per dispatcher weekly."
Mike Harlan
Operations Manager, Midwest Freight Haulers Inc., specializing in temperature-controlled produce transport
"We integrated this with our TMS last fall, and it's cut our manual follow-ups on broker RFQs by half during peak seasons. Automated nurtures based on lane availability helped us secure three new regional contracts for our OTR fleet hauling autos—real game-changer, adding $75K in quarterly revenue."
Sarah Kline
Marketing Director, CrossCountry Trucking LLC, focused on over-the-road auto transport
"The personalized emails based on lane data from our ELD have been huge; one campaign alone recovered $20K in lost backhaul opportunities on East Coast intermodal routes. Setup took just two weeks with minimal downtime, and ROI hit within the first month—no more juggling Zapier hacks for rate quoting."
Tom Reyes
Fleet Owner, Apex Logistics Partners, experts in intermodal and drayage services
Simple 3-Step Process
Discovery and Mapping
We audit your current workflows, from lead intake at truck stops to shipper CRM entries, identifying bottlenecks like manual rate quoting that steal dispatcher time.
Custom Design and Build
Our engineers craft your AI automation from scratch, integrating with tools like Truckstop.com for targeted campaigns that adapt to fuel price fluctuations and seasonal demands.
Deployment and Optimization
We launch with full training, then monitor performance—tweaking for metrics like open rates on haul proposals—ensuring 20%+ efficiency gains from day one.
Why We're Different
What's Included
Common Questions
How does this integrate with my existing TMS like TMW or Aljex?
We specialize in deep, custom integrations tailored to trucking software. Our team maps your data flows—such as load statuses and rate sheets—directly into the automation engine. For instance, when a load is confirmed in TMW, it triggers personalized shipper updates without manual input. This two-way sync eliminates errors, saving up to 10 hours weekly on admin. We've done this for 30+ fleets, ensuring scalability as your operation grows from regional to national routes. Setup typically takes 4-6 weeks, with full ownership transferred to your IT team.
What kind of ROI can a mid-sized trucking company expect?
Based on our implementations, trucking firms see 3-5x ROI in the first year. For a 50-truck operation, this means reclaiming 20 hours per week from manual outreach, equating to $40K+ in labor savings, plus 25% more booked loads from automated nurturing. We track specifics like reduced empty miles and faster broker conversions. One client cut acquisition costs by 35% within three months by targeting reefer shippers with seasonal campaigns. Your exact ROI depends on volume, but our proven benchmarks ensure measurable gains from day one.
Is this compliant with FMCSA regulations for marketing communications?
Absolutely—compliance is baked in. We design automations that adhere to TCPA for SMS and include opt-out mechanisms per CAN-SPAM, plus trucking-specific rules like accurate rate disclosures to avoid misrepresentation claims. For interstate ops, we embed FMCSA-mandated info in emails about carrier authority. Our systems log consents and interactions for audits, reducing risk. We've navigated this for carriers in highly regulated lanes, ensuring zero compliance hiccups while boosting response rates by 40%. It's not an afterthought; it's core to our enterprise-grade builds.
How long does it take to build and launch the custom system?
From initial consultation to go-live, expect 6-8 weeks for a tailored solution. Week 1-2: We dive into your workflows, like how dispatch handles OTR inquiries. Weeks 3-5: Engineering the AI core, integrating with your tools for automated lane-specific campaigns. Final weeks: Testing with real data, such as simulating peak-season lead surges, followed by team training. This timeline beats generic platforms' endless tweaks. Post-launch, we optimize based on metrics like open rates, with clients reporting full efficiency within the first month.
Can this scale if my fleet expands or adds new services like LTL?
What if we already use tools like Mailchimp—do we need to replace them?
Not necessarily; we can migrate or enhance existing setups, but our goal is unification to end subscription chaos. If Mailchimp handles basic emails, we integrate it initially while building your custom AI layer for trucking smarts—like auto-populating haul quotes. Over time, clients phase out redundancies, saving 50% on tools. For one fleet, we bridged to their ESP before full ownership, cutting manual work by 70%. It's your choice, but our bespoke system delivers deeper insights, like predicting shipper churn based on delay patterns, far beyond templated platforms.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.