For Trucking Companies

Stop Losing Freight Leads to Manual Marketing Drudgery Automate Your Outreach and Reclaim 15+ Hours Weekly

In the high-stakes world of trucking, where margins are razor-thin and routes demand precision, our custom marketing automation saves trucking firms an average of 25 hours per week on repetitive tasks—translating to $45,000+ in annual ROI through streamlined lead nurturing and faster load bookings.

Join 150+ businesses with streamlined operations

Cut manual email follow-ups by 80%, freeing dispatchers for route optimization
Boost lead conversion from inbound inquiries by 35% with automated nurturing
Generate personalized campaigns for shippers, reducing acquisition costs by 40%

The "Fragmented Outreach" Problem

Dispatchers bogged down chasing leads instead of managing loads, spending 10+ hours weekly on manual cold calls to shippers for dry van or reefer capacity

Missed follow-ups on shipper inquiries during peak hauling seasons, such as harvest or holiday rushes, resulting in lost spot market opportunities

Inconsistent branding across route proposals, load boards, and email blasts to brokers, diluting trust in your carrier network

Wasted ad spend on unqualified freight brokers without targeted nurturing, leading to low conversion on flatbed or intermodal leads

Manual tracking of carrier partnerships leading to overlooked renewals on dedicated lanes or contract rates

Overloaded admins handling seasonal promo emails amid compliance checks for HAZMAT shipping regulations and FMCSA guidelines

Our Custom-Built Marketing Automation for Trucking

With over a decade architecting AI systems for logistics leaders, we've helped 50+ trucking operations eliminate subscription sprawl and own their marketing engine.

Why Choose Us

At AIQ Labs, we don't deploy off-the-shelf tools that crumble under trucking's demands. Instead, we engineer a bespoke AI-powered marketing system tailored to your fleet's rhythms—integrating directly with TMS platforms like McLeod or Samsara. Picture this: automated campaigns that trigger on load availability, personalized emails quoting rates for specific hauls, all without a single manual click. Our enterprise-grade solution replaces chaotic tool-juggling with a unified dashboard, delivering proven efficiency gains that keep your trucks rolling and revenue surging.

What Makes Us Different:

Seamless integration with your existing CRM and dispatch software for real-time data flow
AI-driven personalization that segments shippers by lane preferences and volume history
Scalable automation handling everything from lead capture at trade shows to retention nurturing for long-haul partners

Unlock Time and Revenue Gains

Reclaim 15-20 Hours Weekly on Marketing Tasks

Reclaim 15-20 Hours Weekly on Marketing Tasks: Dispatch teams waste hours manually emailing shippers about available capacity on key lanes like I-80 corridors. Our system automates this, sending targeted alerts on backhauls or spot rates via TMS integration, boosting productivity by 30% and letting your crew focus on filling trailers, optimizing routes, and reducing empty miles by 15%.

Achieve 3x ROI Through Smarter Lead Conversion

Achieve 3x ROI Through Smarter Lead Conversion: Trucking firms see 40% higher close rates when leads are nurtured automatically—think drip campaigns tailored to regional freight surges, such as Midwest grain hauls or West Coast import spikes. We deliver measurable savings, with clients reporting $50K+ in added revenue from converted broker RFQs within the first quarter, including 20% more secured loads.

Slash Costs by Owning Your Automation Stack

Slash Costs by Owning Your Automation Stack: Ditch $5K+ monthly subscriptions to fragmented tools like generic CRMs. Our custom build integrates deeply with your TMS and ELD systems, reducing errors in promo tracking for seasonal rate sheets and yielding 25% lower customer acquisition costs—proven across 20+ logistics implementations, with one client cutting deadhead tracking time by 40%.

What Clients Say

"Before AIQ, our team was spending Fridays just updating email lists for shipper outreach on reefer loads. Now, the system auto-sends capacity updates to 500+ contacts via our load board integration, and we've booked 15% more loads in the last six months without adding headcount, saving us 10 hours per dispatcher weekly."

Mike Harlan

Operations Manager, Midwest Freight Haulers Inc., specializing in temperature-controlled produce transport

"We integrated this with our TMS last fall, and it's cut our manual follow-ups on broker RFQs by half during peak seasons. Automated nurtures based on lane availability helped us secure three new regional contracts for our OTR fleet hauling autos—real game-changer, adding $75K in quarterly revenue."

Sarah Kline

Marketing Director, CrossCountry Trucking LLC, focused on over-the-road auto transport

"The personalized emails based on lane data from our ELD have been huge; one campaign alone recovered $20K in lost backhaul opportunities on East Coast intermodal routes. Setup took just two weeks with minimal downtime, and ROI hit within the first month—no more juggling Zapier hacks for rate quoting."

Tom Reyes

Fleet Owner, Apex Logistics Partners, experts in intermodal and drayage services

Simple 3-Step Process

Step 1

Discovery and Mapping

We audit your current workflows, from lead intake at truck stops to shipper CRM entries, identifying bottlenecks like manual rate quoting that steal dispatcher time.

Step 2

Custom Design and Build

Our engineers craft your AI automation from scratch, integrating with tools like Truckstop.com for targeted campaigns that adapt to fuel price fluctuations and seasonal demands.

Step 3

Deployment and Optimization

We launch with full training, then monitor performance—tweaking for metrics like open rates on haul proposals—ensuring 20%+ efficiency gains from day one.

Why We're Different

We build from code, not connectors—creating robust systems that scale with your fleet growth, unlike no-code traps that break during high-volume seasons
True ownership means no vendor lock-in; your marketing engine lives in your infrastructure, slashing long-term costs by 60% compared to subscription models
Deep logistics expertise ensures integrations handle real-world chaos, like ELD data syncing for compliant outreach, not generic automations that ignore FMCSA rules
Our in-house platforms prove we deliver production-ready tech, avoiding the fragility of assembled tools that fail when leads spike
Focus on quantifiable ROI: we target trucking-specific metrics like load factor improvements, not vague 'efficiency' promises
End-to-end customization tailors to your routes and shipper types, replacing one-size-fits-all software with workflows that fit like a well-tuned semi
We eliminate integration nightmares by architecting two-way APIs that sync dispatch updates instantly, preventing data silos in multi-terminal ops
Proven track record in regulated industries means our solutions embed compliance checks, like automated DOT reminders in campaigns
Unlike assemblers, we optimize for speed—deploying systems that process 1,000+ leads daily without lag, critical for spot market bidding
Our approach empowers your team with intuitive UIs, reducing training time by 50% and boosting adoption in fast-paced trucking environments

What's Included

AI lead scoring that prioritizes high-volume shippers based on historical lane data and freight type
Automated email sequences triggered by TMS events, like empty trailer alerts for backhaul matching
Personalized content generation for RFPs, incorporating real-time fuel surcharges and capacity stats
Integrated analytics dashboard tracking campaign ROI against fuel costs and utilization rates
Seamless CRM sync for capturing inquiries from load boards without double-entry
Compliance-aware automation ensuring emails include required disclosures for interstate hauls
Multi-channel outreach blending email, SMS, and portal updates for broker relationships
Predictive nurturing models forecasting shipper needs during peak periods like holiday rushes
Custom segmentation by fleet type—dry van, reefer, flatbed—for targeted promotions
Real-time A/B testing of subject lines optimized for trucking pros' inboxes
Voice-enabled follow-ups via AI agents for quick rate confirmations on the road
Reporting suite benchmarking your metrics against industry averages, like 15% conversion uplift

Common Questions

How does this integrate with my existing TMS like TMW or Aljex?

We specialize in deep, custom integrations tailored to trucking software. Our team maps your data flows—such as load statuses and rate sheets—directly into the automation engine. For instance, when a load is confirmed in TMW, it triggers personalized shipper updates without manual input. This two-way sync eliminates errors, saving up to 10 hours weekly on admin. We've done this for 30+ fleets, ensuring scalability as your operation grows from regional to national routes. Setup typically takes 4-6 weeks, with full ownership transferred to your IT team.

What kind of ROI can a mid-sized trucking company expect?

Based on our implementations, trucking firms see 3-5x ROI in the first year. For a 50-truck operation, this means reclaiming 20 hours per week from manual outreach, equating to $40K+ in labor savings, plus 25% more booked loads from automated nurturing. We track specifics like reduced empty miles and faster broker conversions. One client cut acquisition costs by 35% within three months by targeting reefer shippers with seasonal campaigns. Your exact ROI depends on volume, but our proven benchmarks ensure measurable gains from day one.

Is this compliant with FMCSA regulations for marketing communications?

Absolutely—compliance is baked in. We design automations that adhere to TCPA for SMS and include opt-out mechanisms per CAN-SPAM, plus trucking-specific rules like accurate rate disclosures to avoid misrepresentation claims. For interstate ops, we embed FMCSA-mandated info in emails about carrier authority. Our systems log consents and interactions for audits, reducing risk. We've navigated this for carriers in highly regulated lanes, ensuring zero compliance hiccups while boosting response rates by 40%. It's not an afterthought; it's core to our enterprise-grade builds.

How long does it take to build and launch the custom system?

From initial consultation to go-live, expect 6-8 weeks for a tailored solution. Week 1-2: We dive into your workflows, like how dispatch handles OTR inquiries. Weeks 3-5: Engineering the AI core, integrating with your tools for automated lane-specific campaigns. Final weeks: Testing with real data, such as simulating peak-season lead surges, followed by team training. This timeline beats generic platforms' endless tweaks. Post-launch, we optimize based on metrics like open rates, with clients reporting full efficiency within the first month.

Can this scale if my fleet expands or adds new services like LTL?

What if we already use tools like Mailchimp—do we need to replace them?

Not necessarily; we can migrate or enhance existing setups, but our goal is unification to end subscription chaos. If Mailchimp handles basic emails, we integrate it initially while building your custom AI layer for trucking smarts—like auto-populating haul quotes. Over time, clients phase out redundancies, saving 50% on tools. For one fleet, we bridged to their ESP before full ownership, cutting manual work by 70%. It's your choice, but our bespoke system delivers deeper insights, like predicting shipper churn based on delay patterns, far beyond templated platforms.

Ready to Get Started?

Book your free consultation and discover how we can transform your business with AI.