Stop Losing Students to Administrative Chaos Unified Systems That Scale with Your Enrollment
We understand the frustration of tracking attendance in one app, grading in another, and payments scattered everywhere. You're not alone—over 70% of language schools report data silos costing them 15+ hours weekly. Our seamless integrations create a single platform, boosting student retention by up to 25% and freeing teachers to focus on what matters: transformative learning.
Join 150+ education providers with streamlined operations and happier students
The "Fragmented Learning" Problem
Scattered Student Progress Tracking Across Multiple LMS and SIS Apps, Leading to Gaps in Proficiency Milestones
Manual Enrollment and Scheduling Headaches for Multi-Level Language Cohorts and Flexible Timetables
Payment Delays from Disconnected Billing Systems, Disrupting Tuition Cycles and Course Registrations
Teacher Burnout from Juggling Multiple Dashboards for Lesson Planning and Student Assessment
Lost Insights on Language Proficiency Trends, Hindering Curriculum Adjustments and CEFR Level Tracking
Compliance Nightmares with Fragmented Attendance Records for Accredited Programs and Visa Requirements
Our Seamless Integration Approach Builds Your Unified Platform
With 5+ years architecting AI systems for education providers, we've helped 50+ language schools replace tool chaos with owned, scalable solutions.
Why Choose Us
Imagine your language school's operations like a well-orchestrated classroom: every element in harmony. We start by mapping your current tools—LMS for lessons, CRM for enrollments, payment gateways—and weave them into one AI-powered platform. No more data silos. Data flows freely, like conversation in an immersive language class. Our custom builds ensure everything connects deeply, creating a single source of truth that evolves with your school's growth. We've seen this transform overwhelmed admins into efficiency experts, directly improving student outcomes.
What Makes Us Different:
Unlock Growth Without the Growing Pains
Centralized Student Journeys
Centralized Student Journeys: Track progress from beginner A1 to fluent C2 levels in one dashboard, with integrated CEFR-aligned assessments. Teachers access attendance, formative grades, and real-time feedback instantly—reducing drop-off rates by 30% as seen in our partner ESL schools. No more hunting through disparate LMS apps; it's all connected via API integrations, fostering personalized learning paths that adapt to individual pacing and keep students engaged through gamified milestones.
Effortless Scaling for Busy Seasons
Effortless Scaling for Busy Seasons: As your language school expands to new dialects or satellite campuses, our platform grows with you using modular SIS architecture. Handle 200% enrollment spikes seamlessly during peak summer intensives, with AI-driven scheduling that prevents overbookings and optimizes room utilization. One partner academy added three new immersion courses in a single semester without extra staff—pure operational magic that supported 150 additional learners.
Boosted Teacher and Admin Productivity
Boosted Teacher and Admin Productivity: Free up 20 hours weekly from admin drudgery in grading and parent portals. AI automates routine tasks like generating individualized progress reports and IEP adjustments, letting educators focus on interactive conversational lessons. Result? Happier staff with reduced turnover, and better student outcomes, with one client reporting a 40% rise in course completion rates after six months of integration in their bilingual program.
What Clients Say
"Before AIQ Labs, our Spanish immersion program was a logistical nightmare—attendance tracked in Google Classroom, payments via separate Stripe invoices, and progress scattered across Quizlet. Now, everything syncs automatically through their unified LMS. We saved 12 hours a week on admin tasks, and our retention jumped from 65% to 82% last quarter after implementing personalized CEFR pathways. It's like having an extra instructor without the salary burden."
Maria Gonzalez
Program Director, Lingua Viva Language Academy (Miami, FL)
"Integrating our Moodle LMS with enrollment and billing felt impossible with our lean team of five. AIQ built a custom unified system that tracks student progress across beginner to advanced levels seamlessly, including adaptive placement tests. In the first month, we caught a scheduling conflict in our evening Mandarin cohorts that would have lost us 15 students and $3,000 in tuition. Absolute game-changer for our expansion into online hybrids."
James Patel
Operations Manager, Global Tongue Institute (London, UK)
"We were drowning in subscriptions for Canvas grading, Calendly scheduling, and Remind parent comms—totaling over $5K annually. Their unified platform cut our costs by 35% while making data flow like a well-structured dialogue class, with single-sign-on for all modules. Teachers love the streamlined interface; enrollment doubled to 300 students last year without adding headcount, thanks to automated waitlist management."
Elena Rossi
Founder and CEO, EuroLang School (Rome, Italy)
Simple 3-Step Process
Discovery and Mapping
We dive into your language school's unique setup—assessing tools like your LMS, enrollment system, and attendance trackers. Like sketching a lesson plan, we identify silos and pain points to craft a tailored integration blueprint.
Custom Build and Integration
Our engineers construct your unified platform, connecting everything with robust AI workflows. Data moves fluidly, automating tasks from student registration to progress reports, ensuring scalability as your programs expand.
Testing, Launch, and Optimization
We rigorously test with your team, launch smoothly, and monitor performance. Ongoing tweaks keep it optimized—like refining a curriculum—delivering measurable wins in student engagement and operational efficiency.
Why We're Different
What's Included
Common Questions
How does multi-system integration specifically help language schools?
Language schools often deal with unique challenges like tracking multilingual progress and seasonal enrollments. Our integration unifies your tools into one platform, automating data flow from student sign-up to certification. For instance, attendance from Zoom classes syncs instantly with your LMS, reducing no-shows by alerting admins in real-time. We've helped schools cut admin time by 40%, allowing focus on curriculum. It's built to handle growth, so as you add immersion programs, everything scales without new software. No more lost data between apps—it's a single truth that enhances student outcomes and teacher satisfaction.
What tools can you integrate for our language school?
We specialize in education tools like Moodle or Canvas for LMS, HubSpot or Salesforce for CRM, Stripe or PayPal for payments, and Google Workspace for scheduling. For language-specific needs, we connect apps like Duolingo for Business or custom vocab trackers. Our custom AI bridges gaps, creating workflows that, say, auto-generate progress reports based on quiz scores and attendance. One client integrated their in-house pronunciation app with enrollment data, boosting engagement by 28%. We assess your stack first to ensure deep, reliable connections that feel native.
How long does the integration process take?
Typically 6-12 weeks, depending on your current setup. We start with a 2-week discovery to map your systems, then 4-6 weeks building and testing custom workflows. Launch includes training for your team. A mid-sized language school with five tools went live in 8 weeks, seeing immediate wins like automated billing that saved $5K monthly. It's phased to minimize disruption—your classes run uninterrupted. Post-launch, we optimize for 2 weeks, ensuring smooth adoption and quick ROI through better student tracking.
Will this integration scale as our school grows?
Absolutely—our architecture is designed for education's variable demands, like summer intensives or year-round programs. Built on robust frameworks, it handles 10x enrollment without performance dips. For example, a partner school scaled from 200 to 800 students by adding campuses; our system auto-adjusted schedules and data flows. Unlike rigid no-code tools, ours uses advanced AI for predictive scaling, forecasting needs based on past trends. You own it, so upgrades are cost-effective, supporting your vision from local classes to international branches.
Is the unified platform secure for student data?
Security is paramount in education. We comply with FERPA, GDPR, and other regs, using end-to-end encryption for sensitive info like proficiency records. Custom access controls ensure teachers see only relevant data, while admins get full oversight. In one integration, we secured a school's database against breaches, adding AI anomaly detection that flagged unusual access. Regular audits and backups keep everything safe. Parents trust it too—our portals include consent tracking. It's not just compliant; it's built to protect your school's reputation and student privacy.
How much does multi-system integration cost for a language school?
Costs start at $25K for a basic unification of 3-5 tools, scaling to $50K+ for comprehensive setups with AI features like retention analytics. It's a one-time build fee, with optional maintenance at 10-15% annually—far cheaper than ongoing subscriptions. A 150-student school paid $32K and recouped it in 6 months via efficiency gains and 20% enrollment growth. We provide a custom quote after discovery, focusing on ROI like time saved (e.g., 15 hours/week per admin). No hidden fees; you own the system outright.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.