Stop Losing Precious Time on Manual Quote Creation Reclaim Hours for What Matters: Nurturing Young Minds
We understand the chaos of juggling enrollment inquiries while keeping little ones safe and engaged. That's why our custom automation saves directors like you 15+ hours per week on administrative tasks, delivering a 300% ROI in the first year by streamlining quotes and boosting enrollment efficiency.
Join 250+ education providers with streamlined operations and happier teams
The "Administrative Overload" Problem
Endless Manual Calculations for Custom Care Plans, Including Subsidies, IEP Accommodations, and Age-Based Ratios
Delayed Responses to Parent Inquiries During Peak Hours
Inconsistent Pricing for Programs Like Toddler Care, After-School Clubs, and Summer Enrichment Leading to Lost Enrollment Opportunities
Overwhelmed Staff Juggling Quotes and Daily Childcare Duties
Paper Trails and Spreadsheets Slowing Scalable Growth in Enrollment and Curriculum Expansion
Missed Revenue from Untracked Follow-Ups on Quote Requests for Special Needs Programs or Vacation Care Slots
Our Custom AI-Powered Quote Generation Built Just for Daycare Centers
With over 50 custom automations deployed in early education settings, we've helped centers like yours transform administrative burdens into seamless efficiency.
Why Choose Us
You're not alone in feeling the weight of endless parent calls while trying to maintain a nurturing environment. We've seen directors buried under quote requests, pulling them away from lesson planning and child interactions. Our approach starts with empathy—we map your exact workflow, from initial inquiry to enrollment confirmation. Then, we build a tailored AI system that automates it all. No more generic templates. This is ownership: a unified tool that integrates with your enrollment software, calculates fees based on age groups and needs, and generates professional quotes instantly. Short sentences for impact. Longer ones to detail how it frees your team to focus on student outcomes, scaling your center without the chaos.
What Makes Us Different:
Unlock Time Savings and Revenue Growth Tailored to Your Center
Save 15-20 Hours Weekly on Admin Work
Save 15-20 Hours Weekly on Admin Work: Picture those hours spent enhancing lesson plans for STEM activities or building stronger parent partnerships during conferences. Our automation streamlines quote creation for custom care plans end-to-end, reducing manual entry by 80% and freeing staff to prioritize child-centered outcomes like personalized learning paths.
Boost Enrollment by 25% with Instant Quotes
Boost Enrollment by 25% with Instant Quotes: In a world where parents juggle work and school pickups, quick responses build trust. Our system generates accurate, customized quotes in seconds for options like full-day preschool or part-time tutoring, cutting drop-offs from delays by 70%. Centers see higher conversions as families appreciate transparent info on fees for enrichment programs from the first inquiry.
Achieve 4x ROI Through Cost Reductions
Achieve 4x ROI Through Cost Reductions: Eliminate fragmented tools and error-filled spreadsheets for good. We create a unified, owned system that integrates with your student management software, paying for itself in 3-6 months by automating follow-ups on inquiries for toddler transitions or after-school care, and maintaining pricing consistency to avoid over-discounting on high-demand sessions.
What Clients Say
"Before AIQ Labs, we'd spend entire afternoons manually calculating quotes for new enrollments, often overlooking subsidy eligibility or part-time preschool slots. Now, it's fully automated—last quarter, we enrolled 12 additional families in our toddler program without adding any staff hours. It's like having a tireless assistant dedicated to our growth."
Sarah Thompson
Center Director, Little Sprouts Early Learning Center
"As a small center, we couldn't tolerate delays in quoting for summer enrichment camps amid tight budgets. Their custom automation integrated seamlessly with our enrollment app, saving us around 18 hours weekly on admin. We also uncovered a pricing glitch in after-school rates that was leaking $500 a month—truly transformed our financial planning."
Mike Rivera
Owner and Program Coordinator, Bright Futures Child Development Center
"The old manual process had me, as lead educator, fielding quote requests right during naptime, distracting from circle time with the kids. This automation aligns perfectly with our daily rhythm, producing quotes that include precise add-ons for special education supports or language immersion. Over three months, our response time halved, efficiency soared, and parents consistently praise the prompt, caring communication."
Emily Chen
Lead Preschool Educator, Sunshine Kids Montessori Academy
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your daily operations—parent inquiries, fee structures, capacity limits—to understand your unique challenges. No assumptions. Just tailored insights.
Custom AI Design and Build
Our engineers craft your system from scratch, integrating AI for smart calculations and seamless data flow. Test it in your environment for perfect fit.
Deployment, Training, and Optimization
Go live with hands-on training for your team. We monitor and refine, ensuring it evolves with your center's growth and regulatory needs.
Why We're Different
What's Included
Common Questions
How does this automation handle varying program fees for different age groups?
We customize the AI to your exact fee structure, pulling from your database to factor in infant care at $1,200 monthly versus preschool at $900. It calculates add-ons like potty training support or field trips automatically, ensuring quotes are precise and compliant with your policies. During setup, we map these variables, so even seasonal changes update seamlessly. Directors tell us this alone prevents 95% of manual errors, saving hours weekly and building parent trust through transparency.
Will this integrate with our existing enrollment software?
Absolutely. We specialize in deep, two-way integrations with tools like Brightwheel or Childcare Manager, syncing availability and parent details in real-time. No more double-entry—when a quote converts, it flows directly into your system to reserve spots. We've done this for over 30 centers, handling everything from basic calendars to full CRM setups. It's built to be robust, so it won't break during high-volume periods like open houses.
What kind of time savings can a small daycare expect?
For a center with 50-100 kids, expect 15-20 hours saved weekly. That's time previously lost to manual quote prep, now automated for instant delivery. One client, a family-run spot, went from two-hour quote sessions to under five minutes, freeing staff for play-based learning. The ROI hits quickly—often within 3-6 months—through higher enrollments and lower admin costs, without adding headcount.
Is the system secure for handling parent information?
Security is paramount in childcare. We use enterprise-grade encryption and comply with FERPA and state privacy laws, ensuring parent data like contact info and child needs stays protected. Access is role-based—only authorized staff see quotes. Regular audits and secure APIs prevent breaches. We've audited similar systems for regulated ed environments, so your families' trust remains intact while you scale efficiently.
Can we customize quotes for special programs like bilingual immersion?
Yes, we tailor it to your unique offerings. The AI learns your programs—say, adding $200 for immersion classes—and generates quotes that highlight them. Parents get personalized breakdowns, like base tuition plus electives, increasing perceived value. For a center we worked with, this boosted uptake in specialty sessions by 40%. It's all custom-coded to your workflow, evolving as you add new curricula.
How long does implementation take for a typical daycare?
From consultation to launch, it's 4-6 weeks for most centers. Week one: We assess your processes. Weeks two-three: Build and test the AI. Final weeks: Train your team and go live. It's phased to minimize disruption—no center-wide downtime. Post-launch, we provide two weeks of support. Clients appreciate the speed, as it aligns with enrollment cycles without overwhelming daily operations.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.