Stop Losing Hours on Manual Quote Requests Automate Quote Generation to Serve More Customers Faster
Imagine slashing 15+ hours per week on repetitive quoting tasks, turning that time into more street-side sales and smoother operations for your food truck business.
Join 200+ food service pros with streamlined workflows and real ROI
The "Quote Chaos" Problem
Scrambling to calculate custom catering quotes for 100-person events while prepping salsas and proteins for the lunch rush
Forgetting to factor in fluctuating costs of seasonal produce like avocados or beef for event pricing during peak festival season
Juggling handwritten order pads and texts from customers requesting gluten-free swaps or extra spicy levels on the go
Delays in sending quotes for off-site weddings that make potential clients book the quicker BBQ caterer down the block
Manual math errors in portioning for buffet-style gigs leading to underquoted events and razor-thin margins on sold-out weekend pop-ups
Struggling to track quote follow-ups for corporate luncheons amid sudden parking spot changes and fresh produce vendor calls
Our Custom-Built Quote Automation Handles the Heavy Lifting
We've powered quote systems for over 50 food service operations, from taco trucks to gourmet vans, ensuring seamless integration with your daily grind.
Why Choose Us
Let's be honest, running a food truck means every minute counts—between sourcing fresh produce and chasing the perfect spot. That's why we craft a tailored AI system that pulls in your real-time menu data, ingredient prices, and event details to spit out accurate quotes in seconds. No more spreadsheets or guesswork. We map it to your exact workflow, like auto-adjusting for seasonal specials or truck travel fees, so you focus on what you love: cooking and connecting with customers.
What Makes Us Different:
Unlock Tangible Time and Cost Wins for Your Truck
Save 15-20 Hours Weekly on Quoting
Save 15-20 Hours Weekly on Quoting: You're probably thinking, 'How do I even find time for this?' Picture this: instead of manually tallying taco portions and sides for a 50-person corporate lunch, our system auto-calculates based on your exact recipes and current inventory levels. That's hours back for prepping fresh guac or scouting prime street spots, with an ROI kicking in after just one busy festival month where you book 20% more events.
Boost Revenue by 20% Through Faster Quotes
Boost Revenue by 20% Through Faster Quotes: Here's the thing—customers ghost slow responders. Our automation delivers quotes in under 2 minutes for things like boxed lunch orders, complete with custom add-ons like vegan wraps or dessert platters. Food truck owners see quicker bookings for office parks or markets, turning walk-up inquiries into confirmed cash flow without the usual back-and-forth on allergens or portions.
Cut Costs with Error-Free Pricing
Cut Costs with Error-Free Pricing: Manual quotes are like over-seasoning a signature sauce—easy to mess up. We eliminate pricing slip-ups on fluctuating items like fresh seafood or herbs that eat into profits, saving you hundreds per large event like a 200-guest gala. Relate it to streamlining your prep line: precise scaling for batch cooking, efficient waste reduction, and always on point for peak service hours without surprise losses.
What Clients Say
"Before AIQ, quoting for weddings with custom taco bars took me two hours each, and I'd always second-guess the guac and salsa portions from fluctuating avocado prices. Now, it pulls from my inventory and sends a clean PDF in 90 seconds. Last month during wedding season, that speed helped me land three extra gigs—added $2,500 to the till without extra stress or last-minute vendor scrambles."
Maria Gonzalez
Owner, Rolling Tacos Food Truck, Austin, TX
"I was buried in scribbled notes from festival inquiries, often missing details like grill setup fees or extra propane for high-volume burger flips. Their custom setup integrated with my Square POS and cut my quote time by 80%. In the first quarter of peak summer, we avoided two underpricing errors on ribeye portions that could've cost us $800. It's like having an extra hand on deck during the lunch rush without burning out."
Jamal Carter
Lead Operator, Grill on Wheels Mobile BBQ, Chicago, IL
"As a solo operator, follow-ups for dessert catering at farmers' markets were a nightmare amid route changes and ice cream supplier delays. This automation pings me on hot leads for cupcake orders and auto-sends reminders with flavor customization options. We closed 15% more events last summer, boosting revenue by $1,800, and the best part? No subscription mess—just one system that fits my truck life and keeps my freezer stock optimized."
Sarah Lee
Founder and Pastry Chef, Sweet Street Eats Dessert Truck, Portland, OR
Simple 3-Step Process
Discovery and Mapping
We dive into your daily operations—your menu rotations, supplier costs, and typical quote requests—to design a system molded to your truck's rhythm.
Build and Integrate
Our team codes the AI from scratch, linking it to your tools like inventory trackers and calendars, with testing to ensure it handles peak-hour demands.
Launch and Optimize
Go live with training tailored to you, then we monitor and tweak based on real quotes, maximizing your savings and scaling as your business grows.
Why We're Different
What's Included
Common Questions
How does this automation handle custom menu requests for dietary needs?
We tailor the system to your specific offerings, like gluten-free or vegan swaps. It scans incoming requests, cross-references your ingredient database, and adjusts quotes automatically—factoring in any premium costs. For example, if a client wants a dairy-free version of your signature sauce, it recalculates portions and prices in real-time. This not only saves you from manual tweaks but ensures accuracy, reducing comebacks. We've seen trucks cut revision time by half, letting you confirm bookings faster during busy seasons. Setup involves mapping your common substitutions upfront, so it's plug-and-play for daily use.
What if my ingredient prices change frequently due to suppliers?
Food trucks deal with volatile markets, so we build in live feeds from your suppliers or apps like FarmLogs. The AI updates costs dynamically, preventing underquotes on fresh produce runs. Say tomatoes spike 20%—your next quote reflects it instantly, without you lifting a finger. This integration is custom-coded for reliability, unlike generic tools that lag. Owners report saving $300-500 monthly on avoided errors, with the system alerting you to big swings for proactive menu tweaks. We test it against your workflow to ensure it fits seamlessly into your sourcing routine.
Can this work with my existing POS system on the truck?
Absolutely, we specialize in deep integrations with popular POS like Square or Toast, pulling live sales and inventory data. No more double-entry; a catering quote syncs directly, updating stock levels post-booking. For a mobile setup, it's optimized for spotty signals—caching data offline if needed. This cuts your admin time by 10-15 hours weekly, as one truck owner shared after we linked it to their Clover system. The result? Quotes that are always current, boosting trust with clients and your operational efficiency on the move.
How long does it take to see ROI from this automation?
Most food truck clients hit positive ROI within 4-6 weeks, often sooner during peak seasons. By automating 15+ hours of manual work, you're freeing up time for revenue-generating tasks—like extra stops or marketing. Quantify it: if your time is worth $50/hour, that's $750+ saved monthly, plus gains from faster bookings (up to 20% more conversions). We track metrics from day one, adjusting as needed. Unlike subscription models that drain cash, our one-time build pays off quickly, with no ongoing fees eating into your slim margins.
Is the system secure for handling customer event details?
Security is non-negotiable in food service, where client data like allergy info matters. We use enterprise-grade encryption and comply with standards like GDPR, ensuring quotes and follow-ups are protected. Access is role-based, so only you see sensitive details from your phone or tablet. For trucks, we add features like audit logs for compliance. No breaches in our deployments—clients appreciate the peace of mind, especially for high-profile events. Setup includes a full security review tailored to your operations, keeping your reputation spotless.
What support do you provide after launch?
We're with you long-term, not just for the build. Post-launch, we offer hands-on training via video calls, fitting your schedule around routes. Then, monthly check-ins for the first quarter optimize performance—tweaking based on your quote data. Unlimited email support handles quick fixes, and we provide resources like update guides. One owner called it 'like having a tech-savvy line cook always on call.' This ensures your system evolves with your business, maximizing that initial time savings into sustained efficiency gains.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.