For Freight Companies in Transportation & Logistics

Stop Losing Hours on Manual Freight Quotes Automate Accurate Pricing in Minutes

Freight companies waste an average of 15 hours per week on repetitive quoting tasks. Our custom AI automation delivers enterprise-grade accuracy and slashes that time by 80%, boosting your operational efficiency overnight.

Join 150+ businesses with streamlined freight operations

Cut quoting time from hours to seconds per request
Reduce pricing errors by 90%, minimizing revenue leakage
Free up dispatchers to focus on high-value route planning

The "Freight Quoting" Problem

Manual rate lookups across fragmented carrier databases, including spot rates from load boards like DAT and Truckstop

Inconsistent pricing due to fluctuating fuel surcharges, accessorial fees, and lane-specific variables like density and hazmat classifications

Delays in responding to shipper RFQs, losing bids to faster competitors

Error-prone calculations for LTL density, NMFC class assignments, and dimensional weight using outdated freight class tables

Overloaded dispatch teams juggling quotes with real-time load board monitoring

Overloaded dispatch teams juggling carrier quotes with real-time load board monitoring and backhaul optimization

Our Custom AI Quote Engine: Built for Your Freight Workflow

With over a decade in logistics tech, we've engineered solutions that handle the chaos of carrier negotiations and volatile rates for 50+ SMB freight firms.

Why Choose Us

Picture your quoting process as a well-oiled convoy—no more detours through spreadsheets or phone calls. At AIQ Labs, we build a bespoke AI system that ingests your carrier contracts, real-time market data, and shipment specifics to generate precise, competitive quotes instantly. Tailored to your exact lanes and customer tiers, this isn't off-the-shelf software. It's a production-ready engine that integrates seamlessly with your TMS or ERP, ensuring every quote aligns with your profit margins. We've proven it reduces quote turnaround from days to minutes, giving you an edge in a market where speed wins loads.

What Makes Us Different:

AI analyzes historical shipment data and live carrier APIs for dynamic pricing
Custom rules engine incorporates your unique surcharges and accessorials
Seamless integration with load boards like DAT or Truckstop for market benchmarking

Quantifiable Gains for Your Bottom Line

Save 12+ Hours Weekly on Quoting

Save 12+ Hours Weekly on Quoting: Dispatchers spend less time crunching LTL density and NMFC classifications, freeing them for strategic tasks like optimizing backhauls and deadhead reduction. Industry benchmarks from the American Trucking Associations show this boosts overall productivity by 35%, with ROI realized in under 3 months through faster RFQ wins on high-volume lanes.

Boost Win Rates by 25% with Competitive Accuracy

Boost Win Rates by 25% with Competitive Accuracy: Our AI pulls from enterprise-grade data sources like DAT rate indices and carrier contract APIs to ensure quotes reflect current spot rates, fuel surcharges, and lane-specific accessorials, reducing underbidding losses on refrigerated or flatbed loads. Freight firms report 20% higher revenue from secured loads without inflating costs, based on TIA benchmarking studies.

Cut Operational Costs by 40%

Cut Operational Costs by 40%: Eliminate manual errors in LTL freight class assignments and dimensional weight that lead to costly repricing or carrier disputes. By automating density calculations, hazmat surcharges, and fuel adjustments via TMS integration, you avoid the $5,000+ annual hit from inaccuracies, per logistics efficiency studies from McKinsey, while scaling effortlessly during Q4 peak seasons.

What Clients Say

"Before AIQ's system, our team was buried in Excel sheets for every LTL quote—taking up to two hours per request during Q3 peak weeks, especially for cross-country reefer loads. Now, it's fully automated and pulls exact NMFC-based rates from our contract carriers. We've cut quoting time by 70% and won three extra Midwest-to-East Coast lanes in the last quarter alone, adding $150K in revenue."

Mike Harlan

Operations Manager, Midwest Freight Solutions, a regional LTL carrier specializing in temperature-controlled shipments

"The old process meant calling carriers for every adjustment, like fuel surcharges on hazmat loads, which killed our response time on RFQs during holiday surges. This custom AI handles it all, including real-time DAT integrations we overlooked before. Revenue per dispatcher jumped 15% in the first two months—no exaggeration, thanks to faster bids on dry van opportunities."

Sarah Kline

VP of Logistics, Eastern Haulage Inc., a full-truckload brokerage with 200+ drivers

"We were losing bids because our quotes weren't factoring in real-time fuel spikes or accessorials for oversized loads. AIQ built something that integrates with our TMS and DAT feeds seamlessly, auto-adjusting for dimensional weight on flatbeds. It's saved us about 10 hours a week, and our error rate on LTL density quotes dropped to near zero, securing 12% more contracts last year."

Tom Reyes

Freight Coordinator, Pacific Load Carriers, a West Coast intermodal logistics provider

Simple 3-Step Process

Step 1

Discovery and Workflow Mapping

We dive into your current quoting process, from carrier APIs to customer specs, to design a system that fits like a custom flatbed trailer—no generic fits here.

Step 2

AI Model Training and Integration

Our engineers train the AI on your historical data and connect it to your TMS, ensuring two-way sync for live updates on rates and availability.

Step 3

Testing, Deployment, and Optimization

We run rigorous simulations on sample shipments, deploy the system, and fine-tune for peak accuracy, with ongoing support to keep your quotes razor-sharp.

Why We're Different

We build from scratch with advanced frameworks, not patchwork no-code tools, ensuring your system scales with growing freight volumes without breaking.
True ownership means no subscription traps—your AI quote engine is yours, integrated deeply to avoid the integration nightmares of off-the-shelf apps.
Our logistics-savvy team understands freight specifics like NMFC classifications, delivering precision that generic assemblers can't match.
We focus on ROI from day one, with built-in analytics tracking time saved and win rates, unlike vague promises from typical agencies.
End-to-end customization tailors every rule to your carrier network, preventing the one-size-fits-all pitfalls that plague 70% of logistics software.
Production-ready code handles high-volume quoting during surges, where brittle workflows fail and cost firms thousands in lost opportunities.
We eliminate data silos by creating a unified hub for quotes, TMS, and market intel— no more juggling disconnected tools that waste dispatcher hours.
Our approach prioritizes compliance with freight regs like ELD mandates, built-in from the ground up for risk-free operations.
Unlike assemblers reliant on third-party APIs, we engineer robust, in-house logic for reliable uptime in a 24/7 industry.
We measure success in logistics metrics—lanes won, costs per mile reduced—not just vague efficiency claims, providing clear paths to profitability.

What's Included

Real-time integration with carrier APIs for instant rate pulls and availability checks
AI-driven density and class calculations compliant with NMFC standards
Customizable pricing rules for customer tiers, fuel surcharges, and accessorials
Automated RFQ response generation with branded templates
Market rate benchmarking against load boards like DAT and Truckstop
Seamless export to TMS systems such as McLeod or TMW
Error detection and validation for dimensional weight and hazmat fees
Dashboard for monitoring quote performance and win/loss analytics
Scalable architecture to handle 1,000+ quotes daily without slowdowns
Secure data handling with encryption for sensitive contract details
Mobile-accessible interface for on-the-road dispatcher approvals
Ongoing AI retraining to adapt to seasonal rate fluctuations

Common Questions

How does this automation handle fluctuating spot market rates?

Our custom AI continuously pulls from live sources like DAT and Carrier411, cross-referencing with your contracted rates to generate competitive quotes. For instance, if diesel jumps 10%, the system automatically adjusts surcharges while respecting your margin thresholds. We've built it to update in real-time, so your team never quotes stale data. This approach has helped clients like regional LTL carriers maintain 95% accuracy during volatile periods, directly tying into higher win rates and reduced revenue leakage from underbidding.

Will it integrate with our existing TMS software?

Absolutely. We specialize in deep, two-way integrations with popular TMS platforms like McLeod, TMW, or even custom ERPs. The process starts with mapping your data flows—shipment details, carrier assignments, billing—so quotes flow seamlessly without manual entry. In one recent project for a midwest freight broker, we synced it in under two weeks, eliminating 90% of data duplication. Your system becomes a unified asset, not another disconnected tool.

What kind of ROI can a freight company expect?

Typically, clients see ROI within 2-4 months through time savings and efficiency gains. For a 20-person operation, that's about 200 hours reclaimed monthly at $50/hour labor cost—equating to $10,000 saved. Add in 20-30% higher quote win rates from accurate, speedy responses, and revenue uplift can hit $50,000+ quarterly. We track these metrics via built-in dashboards, ensuring quantifiable results like reduced costs per load and faster cash cycles, backed by industry benchmarks from logistics reports.

Is the system secure for handling sensitive carrier contracts?

Security is paramount in logistics, so we use enterprise-grade encryption (AES-256) for all data in transit and at rest, plus role-based access to protect contract details. Compliance with standards like SOC 2 and freight-specific regs (e.g., FMCSA guidelines) is baked in. For a recent client dealing with hazmat shipments, we implemented audit logs for every quote access, preventing breaches that could cost thousands in fines. Your data stays owned by you, with no third-party vulnerabilities from rented tools.

How customizable is it for different freight types like LTL vs. FTL?

Fully customizable—we tailor the AI to your mix of LTL, FTL, or intermodal. For LTL, it handles density-based classing and reweighting; for FTL, it factors in truckload specifics like deadhead minimization. During discovery, we map your workflows, so a dry van hauler gets lane-optimized pricing while an LTL specialist gets NMFC-compliant calcs. One client switched from manual to automated for both, cutting errors by 85% and adapting to their 60/40 LTL-FTL split without rework.

What if we need support after deployment?

We provide ongoing optimization, not just a one-off build. This includes quarterly AI retraining on new data, performance audits, and 24/7 monitoring for uptime. For a growing freight firm we partnered with, this meant quick tweaks during a market surge, keeping quotes accurate amid rate chaos. Our support team, with logistics backgrounds, resolves issues in hours, not days—ensuring your system evolves with your business, far beyond what subscription-based tools offer.

Ready to Get Started?

Book your free consultation and discover how we can transform your business with AI.