Stop Losing Hours to Manual Quote Creation Automate Accurate Quotes in Minutes
Cut quote preparation time by 80% and boost your win rate with AIQ Labs' custom automation, saving moving companies an average of 15 hours per week on administrative tasks.
Join 250+ businesses with streamlined logistics operations
The "Quote Delays" Problem
Manual inventory assessments using paper-based cube sheets delay quotes for cross-country household goods moves by 2-3 days
Inaccurate LTL distance calculations via outdated mileage charts lead to underquoting long-haul flatbed trucking jobs
Custom service add-ons like white-glove packing or climate-controlled storage cause pricing inconsistencies in third-party logistics contracts
Fuel surcharge fluctuations based on spot market rates force repeated quote revisions for mid-season intermodal shipments
Competitor underbidding due to slow response times on urgent military or employee relocations via dedicated van lines
Paper-based fragile item checklists for high-value cargo like fine art or electronics eat into dispatcher schedules during peak freight seasons
Our Custom Quote Generation Automation Transforms Your Workflow
With over a decade building enterprise-grade systems for logistics firms, we've helped moving companies like yours eliminate quote bottlenecks and capture more market share.
Why Choose Us
At AIQ Labs, we engineer a bespoke AI system tailored to your moving operations. Forget off-the-shelf tools that don't grasp the nuances of interstate regulations or variable truckload pricing. Our solution ingests your route data, customer specs, and real-time factors like traffic or fuel costs to produce precise, binding quotes instantly. Built on robust frameworks, it integrates seamlessly with your dispatch software, ensuring quotes align perfectly with your fleet capacity and service tiers. This isn't assembly-line automation; it's a custom-built engine designed for the unpredictable rhythms of relocation logistics.
What Makes Us Different:
Unlock Quantifiable Efficiency Gains for Your Moving Business
Slash Quote Time from Hours to Minutes
Slash Quote Time from Hours to Minutes: Manual quoting ties up your team for 10-15 hours weekly on average 1,000-mile hauls. Our system delivers accurate estimates in under 2 minutes using integrated GIS mapping, freeing dispatchers for high-value tasks like load balancing. Industry benchmarks from the American Trucking Associations show this boosts overall productivity by 35%, directly translating to 15-20% more cross-dock moves booked per month.
Achieve Rapid ROI Through Higher Win Rates
Achieve Rapid ROI Through Higher Win Rates: Moving companies lose 20-30% of bids to delays or errors in competitive RFPs. With precise, real-time quotes factoring in everything from accessorial charges like elevator fees to seasonal surge pricing, you'll see conversion rates climb by 40% within the first quarter. Clients report ROI within 3 months, with one firm recouping costs after just 50 automated quotes for OTR routes.
Eliminate Costly Pricing Mistakes
Eliminate Costly Pricing Mistakes: Underquoting a 2,000-mile corporate relocation can wipe out 15-20% profit margins on full truckload shipments. Our AI cross-references historical EDI data and current carrier rates to ensure margins stay at 25-30%. This precision reduces disputes and refunds, saving logistics firms up to $50,000 annually in claims processing and rerouting costs.
What Clients Say
"Before AIQ Labs, our team spent Fridays recalculating quotes for weekend household goods moves using outdated cube estimates—it was chaos during peak summer season. Now, the system handles automated distance and crating estimates via integrated TMS software, and we've cut our response time from two days to under an hour. Landed three extra DoD relocation contracts last quarter alone, adding $150K in revenue."
Maria Gonzalez
Operations Manager, Swift Relo Services (Specializing in East Coast Van Line Operations)
"Fuel prices spiked last summer with the EIA index up 25%, and manual adjustments for our LTL shipments were killing us. Their custom automation pulls live spot fuel data and adjusts quotes on the fly for reefer loads. Saved us about 12 hours a week on carrier negotiations, and our quoting error rate dropped from 15% to under 2%. Finally, quotes that stick without mid-haul revisions."
Tom Reilly
Lead Dispatcher, Horizon Movers Inc. (Midwest Freight and Distribution Network)
"We handle a lot of international relocations with tricky customs fees and ISF filings for ocean freight. The AIQ system was built to factor those in perfectly using real-time tariff databases, no more back-and-forth with clients on duty estimates. Went live in early 2023, and our close rate jumped 28% on Asia-Pacific routes—best investment for scaling our 3PL operations."
Sarah Patel
Sales Director, Global Shift Logistics (International Supply Chain Specialists)
Simple 3-Step Process
Discovery and Mapping
We dive into your current quoting process, from initial client inquiries to final dispatch handoff, identifying pain points like variable surcharges or fleet constraints.
Custom AI Build and Integration
Our engineers craft a tailored system using your data sources—think GPS logs, inventory lists, and CRM entries—to automate calculations with enterprise-grade precision.
Testing, Deployment, and Optimization
Rigorous testing on real move scenarios ensures reliability, followed by seamless rollout and ongoing tweaks to match evolving logistics demands like new regulations.
Why We're Different
What's Included
Common Questions
How does this automation handle variable factors like fuel prices in quotes?
Our system pulls live data from reliable sources like the EIA for fuel rates and applies your predefined formulas automatically. For a cross-country move, it adjusts the base rate in real-time, ensuring quotes remain profitable without manual intervention. We've calibrated it for logistics volatility—during last year's oil spike, clients saw zero underquotes. Setup involves mapping your exact surcharge rules, taking about a week, and it integrates with your accounting software for seamless invoicing. This precision has helped moving firms maintain 28% margins consistently.
Can it integrate with our existing dispatch and CRM tools?
Absolutely. We specialize in deep, bidirectional integrations with platforms like Salesforce, QuickBooks, or TMS systems common in transportation. For instance, once a quote is generated, it flows directly into your dispatch queue with all details pre-populated, eliminating re-entry errors. Our engineers review your tech stack during discovery to build secure APIs that handle high data volumes without latency. One moving company integrated it with their ELD system in under two weeks, cutting dispatch delays by 40%. It's all custom-coded for reliability, not brittle Zapier-style links.
What kind of accuracy can we expect for move volume estimates?
Our AI uses machine learning trained on thousands of past moves to predict volume within 5-10% accuracy, factoring in item lists, room counts, and even photo analysis via computer vision. For a three-bedroom household, it cross-references standard cubic footage benchmarks from the industry, adjusted for your fleet's truck sizes. Early adopters reported reducing overestimation errors that led to extra trips, saving 15% on fuel costs. We fine-tune the model with your historical data post-launch, achieving sub-5% variance within months. This isn't guesswork—it's data-driven precision for reliable quoting.
How long does it take to implement this for our moving company?
Typically 4-6 weeks from initial consultation to full deployment, depending on your workflow complexity. Week one is discovery: mapping your quoting process and data sources. Weeks two and three involve building the core AI engine and integrations. The final two weeks cover testing with sample moves—like simulating a 1,500-mile relocation—and training your team. We've streamlined this for SMBs, avoiding lengthy enterprise timelines. A recent client, handling 200 moves monthly, was operational in five weeks and saw immediate time savings. Ongoing support ensures it evolves with your business.
Is this solution scalable as our fleet grows?
Yes, designed for growth. Built on scalable cloud architecture, it handles increased quote volumes without performance dips— from 50 to 500 quotes daily. As you add trucks or expand routes, the system auto-scales resources and incorporates new variables like regional taxes. Unlike no-code tools that cap at certain thresholds, our custom code supports unlimited users and data points. A logistics partner scaled from 20 to 80 employees last year; their quote times stayed under 3 minutes. We monitor usage and optimize proactively, ensuring it supports your expansion without extra costs.
What security measures are in place for client data?
We prioritize transportation-grade security with end-to-end encryption, SOC 2 compliance, and role-based access to protect sensitive details like addresses and inventories. Data stays on your servers or our secure AWS setup, never shared with third parties. For moving companies, this means safeguarding PII under regulations like GDPR for international jobs. Features include audit logs for every quote access and automatic purging of expired data. Clients in regulated sectors appreciate our breach-free record over five years. Implementation includes a security audit tailored to your ops, giving peace of mind in a high-stakes industry.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.