Stop Losing Hours to Manual Quote Creation Automate Your Nutrition Program Quotes Effortlessly
Imagine saving 10+ hours per week on administrative drudgery, so you can focus on crafting personalized meal plans and boosting client retention in your fitness and wellness practice.
Join 150+ businesses with streamlined operations and happier teams
The "Manual Quote" Problem
Endless Back-and-Forth on Custom Nutrition Plans Tailored to Macros, Allergies, and Fitness Goals
Pricing Inconsistencies for Personalized Wellness Packages Including Yoga Sessions, Meal Prep Guides, and Supplement Recommendations
Overwhelmed by Manual Entry of Client Intake Data on Body Composition, Training History, and Lifestyle Factors
Delayed Follow-Ups on Quote Requests During Peak Seasons
Struggling to Track Quote Conversion Rates for Retention Goals in Group Fitness Classes and Ongoing Coaching Programs
Manual Adjustments for Dietary Restrictions Like Gluten-Free or Low-Carb Eating Into Valuable Coaching Time for Progress Check-Ins
Our Custom AI Solution for Effortless Quote Generation
With years of building AI for wellness pros, we've helped practices like yours ditch the chaos of manual quoting and own a system that fits your flow.
Why Choose Us
Here's the thing: in a nutrition consulting practice, every quote isn't just a price tag—it's a gateway to better member experiences and long-term retention. We build a tailored AI automation that pulls in client details from your intake forms, factors in dietary needs and wellness goals, and spits out polished, personalized quotes in seconds. No more spreadsheets or guesswork. You're probably thinking, 'But what about my unique workflows?' That's why we custom-code it for you—from integrating with your CRM to embedding retention-boosting upsells like group coaching add-ons. Let's be honest, this isn't a one-size-fits-all tool; it's your practice's secret weapon, saving you time and letting you nurture those client relationships that drive loyalty.
What Makes Us Different:
Unlock Real ROI with Time-Saving Automation
Save 10-15 Hours Weekly on Admin
Save 10-15 Hours Weekly on Admin: Imagine reclaiming those late nights from manually balancing macros for a client's high-intensity interval training plan or tweaking for nut allergies—our AI processes it in seconds. That's extra time for personalized workout sessions or unwinding with loved ones, delivering a fast ROI by letting you onboard 20% more clients in your bootcamp series without the exhaustion.
Boost Quote-to-Client Conversion by 30%
Boost Quote-to-Client Conversion by 30%: Human slip-ups erode confidence in your expertise. Our system delivers precise quotes aligned with your tiered pricing for plans like intermittent fasting protocols or plant-based recovery programs. Clients sense the customization, sparking quicker enrollments and deeper loyalty in your yoga and nutrition community.
Cut Costs and Scale Your Practice Efficiently
Cut Costs and Scale Your Practice Efficiently: Say goodbye to pricey tool subscriptions draining your wellness budget. We craft a bespoke system that expands seamlessly with your studio's growth—no unreliable plugins. Anticipate 25% overhead reductions, unlocking funds for targeted ads on fitness apps or advanced certification training to elevate your members' transformation journeys.
What Clients Say
"Before AIQ Labs, crafting a single quote meant two hours digging through intake forms for details on a client's CrossFit schedule and dairy intolerance, then recalibrating macros. Now, it's automated in under five minutes, and I've secured four additional personalized meal prep packages this quarter. My client retention has soared to 85% thanks to those lightning-fast, tailored proposals."
Sarah Jenkins
Senior Nutrition Coach at VitalFit Wellness Studio
"Running my solo practice, manual quoting was draining—endlessly adjusting for gluten sensitivities and budget-friendly smoothie recipes aligned with weightlifting goals. Their AI setup synced flawlessly with my booking software, slashing my admin time by 12 hours weekly. Now I can run monthly virtual HIIT workshops that boost member engagement and referrals."
Mike Rivera
Independent Wellness Consultant and Founder of NutriBoost Fitness Coaching
"During our post-New Year's surge, slow quote responses were costing us sign-ups for our corporate wellness retreats. The AI they developed ingests all the intake info on stress levels and exercise preferences to produce customized quotes for our mindfulness and strength training bundles. It's transformed our operations—conversions are up 28% after just eight weeks."
Emily Chen
Operations Director at Harmony Nutrition & Yoga Center
Simple 3-Step Process
Discovery and Customization
We dive into your practice's workflows, from client intakes to pricing for specialized plans like post-workout nutrition. This ensures the automation fits your exact needs, like handling vegan restrictions or bundling with fitness trackers.
AI Build and Integration
Our team codes the system from scratch, connecting it to your CRM and tools. We train the AI on your data for precise quote generation, including upsell suggestions to boost retention without feeling pushy.
Launch and Optimization
Go live with testing to iron out kinks, then monitor performance. We refine it based on real quotes, ensuring it evolves with your practice's growth and keeps delivering time savings month after month.
Why We're Different
What's Included
Common Questions
How does this automation handle unique client needs like allergies or fitness levels?
Great question—personalization is key in nutrition consulting. Our custom AI is trained on your specific data, so it automatically factors in details from intake forms, such as gluten-free requirements or marathon training goals. For instance, if a client notes high-protein needs, the system adjusts the quote to recommend tailored packages with accurate pricing. We build this logic to match your workflows, ensuring quotes feel bespoke without manual tweaks. This not only saves you hours but also impresses clients, boosting that all-important retention. Setup involves a quick review of your templates, and we test it with real scenarios to get it spot-on.
What kind of time savings can I expect in my daily operations?
Let's be honest, manual quoting can eat up your entire afternoon. With our system, practices typically save 10-15 hours per week. Think about it: instead of digging through emails for client details or recalculating costs for a 12-week transformation plan, the AI generates everything in under a minute. One consultant we worked with went from 2 hours per quote to 5 minutes, freeing her to focus on virtual sessions and community events that drive loyalty. The ROI kicks in fast—often within the first month—as you handle more inquiries without extra staff.
Is this built to integrate with my existing fitness software?
Absolutely, integration is our specialty. We don't just slap on a band-aid; we create deep, two-way connections with tools like your CRM, scheduling app, or even wearable data integrations for holistic wellness tracking. For example, if you're using something like TrueCoach for client progress, our AI pulls that info to inform quote customizations, like upgrading to advanced meal planning. This eliminates data entry errors that frustrate so many in the industry. We map it all out in discovery, ensuring a seamless fit that feels like it was always part of your setup—no more juggling disconnected apps.
How secure is the client data in this automation?
Security is non-negotiable, especially with sensitive health info in nutrition practices. We build with top-tier encryption and compliance in mind, aligning with standards like HIPAA where needed. Your client data—think dietary histories or weight goals—stays protected in a custom, owned system, not scattered across third-party tools. We've implemented role-based access so only you see what matters, and regular audits keep everything tight. One practice shared how this gave them peace of mind during a growth spurt, letting them scale quotes without worrying about breaches that could harm client trust and retention.
Can this system help with retention beyond just quotes?
You're probably thinking quotes are just the start— and you're right. Our automation goes further by embedding retention boosters, like automated follow-ups with progress check-ins or personalized add-on suggestions based on quote data. For instance, if a client's quote includes a basic plan, the AI can flag opportunities for extensions tied to their fitness milestones. This has helped practices increase renewals by 20-30%, turning one-off quotes into ongoing relationships. We customize these features to your member-focused approach, ensuring every interaction nurtures loyalty in your wellness community.
What's the timeline for getting this up and running in my practice?
We keep it efficient because we know time is your most precious resource. From our initial chat, it typically takes 4-6 weeks to fully build and launch—starting with a deep dive into your quoting process, like how you price group nutrition workshops. Week one is discovery, two to four for coding and testing with your sample data, and the final week for tweaks and training. Unlike off-the-shelf options that drag on with setup hassles, our custom approach means you're operational fast, seeing those time savings immediately. Practices often report feeling the impact right away, with smoother client onboarding.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.