Stop Losing Billable Hours to Manual Quote Creation Automate Your Quotes and Reclaim Your Studio's Time
Photography studios waste an average of 15 hours per week on repetitive quoting tasks. Our custom automation slashes that by 80%, delivering 3x faster turnaround and boosting client satisfaction.
Join 250+ creative businesses with streamlined workflows
The "Manual Quoting" Problem
Endless back-and-forth emails chasing client specs for weddings, corporate events, and portrait sessions, often delaying project kickoffs by 2-3 days
Custom package pricing for engagement shoots, family portraits, or commercial gigs that varies by shoot duration and location but gets buried in fragmented spreadsheets
Inconsistent quoting for add-ons like canvas prints, heirloom albums, or digital galleries, resulting in underquoting by 15-20% and lost upsell revenue on portrait packages
Manual data entry of client inquiries into CRM or booking systems like HoneyBook or 17hats, diverting 5-7 hours weekly from creative tasks like photo editing or client scouting
Delayed quotes for time-sensitive events like elopements or executive headshots, allowing clients to book with competitors offering same-day proposals in a competitive market
Tracking revisions for multi-session portrait packages without a centralized client portal, leading to version control errors and scope creep in deliverables
Our Custom AI Solution Transforms Your Quoting Process
With over a decade building enterprise-grade automations for creative firms, we've helped studios like yours eliminate quoting bottlenecks and focus on what matters: capturing moments.
Why Choose Us
We engineer a tailored AI-powered quote generation system that integrates directly with your CRM, calendar, and pricing database. No more piecing together emails and notes. The system intelligently pulls client details, suggests optimal packages based on past shoots, and generates polished, branded quotes in real-time. It's like having a dedicated production assistant who never sleeps, ensuring every quote reflects your studio's unique style and pricing strategy. Built from the ground up for your workflow, this isn't off-the-shelf software—it's your owned asset, scaling as your business grows.
What Makes Us Different:
Unlock Massive Time and Cost Savings
12+ Hours Saved Weekly on Quoting
12+ Hours Saved Weekly on Quoting for Wedding and Portrait Packages: Redirect those hours to client consultations or location scouting. Our automation parses inquiries via AI, assembles tiered packages with add-ons like albums, and delivers polished PDFs, slashing manual quoting by 75%. Studios achieve 200% ROI in Q1 through accelerated bookings and 30% admin cost reductions.
Boost Close Rates by 35% with Instant Quotes
Boost Close Rates by 35% with Instant Quotes for Event Inquiries: In a market demanding 24-hour responses, our system generates customized proposals with embedded galleries and Stripe payment links in under 5 minutes. This curbs deal-killing delays, converting 20% more leads to contracts and adding $45,000 in annual revenue for studios handling 50+ inquiries yearly.
Eliminate Pricing Errors and Revenue Leaks
Eliminate Pricing Errors and Revenue Leaks in Custom Shoots: Manual processes overlook add-ons like video highlights or rush editing, causing 10-15% misquotes. Our AI validates against your rate cards for headshots or events, ensuring precision and cutting revisions by 40%. This fosters client trust, reduces rework costs by $5,000 quarterly, and captures full upsell potential.
What Clients Say
"Before AIQ Labs, crafting a wedding quote meant sifting through 20+ emails and cross-referencing our Excel for venue-specific packages—often taking 4-6 hours. Now, it's under 10 minutes with automated spec parsing, and we've secured four additional bookings this quarter worth $15,000, all from quicker responses that beat out larger agencies."
Sarah Jenkins
Owner, Willow Creek Wedding Photography Studio
"I doubted custom automation for our high-volume corporate work, but after seamless integration with ShootProof, headshot quotes now auto-populate with tiered options. We've reclaimed 10 hours weekly on admin, eliminated all pricing discrepancies, and seen a 25% uptick in repeat enterprise clients over six months."
Mike Rivera
Operations Manager, Elite Corporate Portraits LLC
"Running a boutique family studio, we couldn't justify another tool, but AIQ tailored automation to pull from our past session notes in Pixieset, suggesting personalized newborn packages. Quoting time halved from 2 hours to 1, freeing us for family time—revenue from add-ons like custom albums rose 30% in the last quarter without extra effort."
Elena Vasquez
Co-Founder, Tiny Moments Family Photography
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your studio's quoting process, from initial inquiry to final sign-off, identifying pain points like event-specific pricing variations.
Custom AI Design and Integration
Our engineers build and connect the system to your existing tools, training the AI on your historical data for accurate, personalized outputs.
Testing, Launch, and Optimization
We run live simulations on real inquiries, refine based on feedback, and hand over a fully owned system with ongoing support to ensure peak performance.
Why We're Different
What's Included
Common Questions
How does this automation integrate with my existing photography software?
We start by mapping your current tools—whether it's HoneyBook for bookings, QuickBooks for invoicing, or Google Calendar for scheduling. Our custom system uses secure APIs to pull and push data seamlessly, creating a unified workflow. For instance, when a client inquires about a portrait session, it auto-fills details from your CRM and generates a quote without manual entry. This integration is built to your specs, avoiding the brittle connections of no-code platforms. We've done this for dozens of studios, ensuring zero downtime during setup and full compatibility with your setup. The result? Quotes that flow effortlessly into your pipeline, saving you hours weekly.
What kind of time savings can a small photography studio expect?
For a typical studio handling 15-20 inquiries weekly, our automation cuts quoting time from 45 minutes per quote to under 5. That's about 12-15 hours saved per week, based on benchmarks from our clients. One studio owner reported redirecting that time to editing, boosting their output by 30% without hiring extra help. We tailor the system to your volume—whether weddings or product shoots—focusing on high-ROI tasks like package customization. Over a year, this translates to thousands in reclaimed billable hours, with an average ROI of 250% in the first six months through faster client conversions.
Is the quote generation truly customized to my studio's branding and pricing?
Absolutely. We don't use templates; everything is bespoke. During discovery, we analyze your past quotes to replicate your style—warm language for family sessions, professional tones for corporate gigs—and embed your exact pricing tiers, including variables like travel fees or overtime. The AI learns from your data to suggest relevant add-ons, like video editing for event shoots. Quotes include your logo, sample images from similar past work, and even personalized notes. This level of customization ensures every output feels like it came from you, enhancing client trust and close rates by up to 35%, as seen in our photography partnerships.
How secure is the system for handling client data in quotes?
Security is paramount, especially with sensitive details like wedding venues or family portraits. We build with enterprise-grade encryption, compliant with GDPR and CCPA standards common in creative services. Data is stored in your owned system, not scattered across subscriptions, with role-based access so only authorized team members see quote drafts. Features include audit trails for changes and automatic purging of inactive inquiries. In one case, a studio avoided a compliance headache during a client audit thanks to our logs. We also conduct regular vulnerability scans, ensuring your client relationships stay protected without slowing down your workflow.
Can this scale if my studio grows or adds new services like videography?
Yes, our architecture is designed for growth. Starting small, it handles your current 50 quotes a month, but scales effortlessly to hundreds as you expand—say, adding video packages or multi-location shoots. We use modular code that lets you add features like AI-suggested upsells for new services without rebuilding. A client studio grew from solo to a team of five and seamlessly onboarded videography quoting, maintaining 99% uptime. Post-launch, we provide optimization sessions to adapt to changes, ensuring your investment compounds as your business evolves, not becomes obsolete.
What if I'm not tech-savvy—how easy is it to use?
We prioritize simplicity for busy creatives. The interface is a clean dashboard, like an enhanced version of your email inbox, where you review and tweak AI-generated quotes with one-click edits. No coding required—training takes just a couple hours, with intuitive prompts guiding you through. For example, approve a wedding package with a thumbs-up, and it sends instantly. Our clients, many non-technical owners, report feeling empowered, not overwhelmed. We include video tutorials and a dedicated support line, plus ongoing tweaks based on your feedback, so it fits your day-to-day like a well-worn camera strap.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.