Stop Losing Hours to Manual Quote Creation Automate It with AIQ Labs
We understand the pressure of scaling test prep programs while keeping costs low. Our custom automation saves 15+ hours per week on quoting, letting you focus on student success and boosting your ROI by 30% through efficient, tailored workflows.
Join 150+ education businesses with automated efficiency
The "Quote Chaos" Problem
Endless manual data entry for custom student packages, such as personalized SAT prep bundles with varying module durations
Inconsistent pricing across group vs. one-on-one prep sessions for exams like ACT or GRE
Delays in responding to parent inquiries during peak enrollment seasons
Tracking add-ons like practice test bundles or tutoring extensions for language certification courses
Errors in calculating discounts for sibling enrollments or referral programs
Errors in calculating discounts for sibling enrollments or referral programs in after-school tutoring academies
Our Custom AI Quote Automation – Built for Test Prep Excellence
With over a decade in education tech integrations, we've helped 50+ test prep firms streamline operations without sacrificing personalization.
Why Choose Us
You're not alone in feeling overwhelmed by quote requests that pile up like unread parent emails. We've seen this before – the scramble to customize pricing for everything from GRE intensive courses to LSAT bootcamps. At AIQ Labs, we build a tailored AI system that pulls student data, assesses needs, and generates precise quotes instantly. No more templates that don't fit your scalable learning model. It's custom-coded to your workflow, integrating seamlessly with your CRM and enrollment tools. This isn't off-the-shelf software; it's a unified asset you own, designed to enhance student outcomes by freeing your team for what matters most: guiding learners to their best scores.
What Makes Us Different:
Unlock Time Savings and Scalable Growth
Save 15+ Hours Weekly on Quoting
Save 15+ Hours Weekly on Quoting: Imagine redirecting those hours to curriculum tweaks or one-on-one student mentoring for upcoming AP exams. Our automation handles the grunt work, generating quotes in seconds – like a tireless assistant who's always up on your latest pricing for AP exam prep, including adaptive difficulty levels. Teams report 40% faster enrollment cycles for summer intensive programs, directly tying to higher student retention and improved pass rates.
Boost ROI with Error-Free Pricing
Boost ROI with Error-Free Pricing: Manual mistakes can cost thousands in underquoted packages or lost trust from parents expecting value in college admissions prep. We eliminate that, ensuring every quote reflects your student-outcome focused model – from bundled diagnostics to extended tutoring for GMAT retakes. One client saw a 25% revenue lift in the first quarter after implementing during peak admissions season, all from precise, automated calculations that scale with your growth in online cohort sizes.
Enhance Productivity for Scalable Learning
Enhance Productivity for Scalable Learning: No more bottlenecks during high-demand periods like summer bootcamps for IELTS preparation. The system adapts to your exact needs, forecasting quote volumes based on enrollment trends and prioritizing urgent requests from international applicants. This productivity surge lets you expand offerings like hybrid virtual classes without proportional staff increases, turning time savings into measurable efficiency gains, such as 30% more sessions delivered annually for your entire operation.
What Clients Say
"Before AIQ Labs, we'd spend afternoons piecing together quotes for our MCAT programs using scattered Excel sheets – it was chaos during application season with fluctuating med school requirements. Now, the automation pulls in student scores, GPA data, and preferences, spitting out customized packages in under a minute, including integrated practice exam schedules. We've cut our admin time by 12 hours a week and closed 20% more enrollments last fall, boosting our overall student success rate."
Sarah Jenkins
Operations Director, Apex Test Prep Center
"As a small firm focused on TOEFL coaching, we couldn't afford delays in quoting for international students navigating visa deadlines. Their custom system integrated with our Zoom scheduling and generated quotes with currency conversions and cultural adaptation notes – spot on every time. It saved us from hiring an extra coordinator during peak winter enrollments, and our client satisfaction jumped because responses are now instant, leading to 35% more repeat bookings."
Michael Rivera
Founder and Lead Instructor, Global Language Prep Academy
"Handling sibling discounts and group rates for our SAT centers was a nightmare with manual tracking across multiple high school partnerships. AIQ's automation nailed it, factoring in our referral incentives and school-specific subsidies automatically. In three months, we reduced pricing errors to zero and saw a 15% uptick in family sign-ups during back-to-school rushes – it's like having an extra team member who never sleeps, allowing us to focus on personalized score improvement plans."
Emily Chen
Enrollment and Compliance Manager, Elite SAT Training Institute
Simple 3-Step Process
Discovery and Customization
We dive into your test prep workflows – from student assessments to package variations – to map out a bespoke automation plan. No cookie-cutter approaches; it's all tailored to your scalable learning goals.
AI Development and Integration
Our engineers build the system from the ground up, connecting it to your CRM, calendars, and pricing tools. We test rigorously to ensure it handles real scenarios like peak-season quote surges without a hitch.
Deployment and Optimization
Go live with full training for your team. We monitor performance and refine based on feedback, ensuring ongoing time savings and alignment with your student-outcome focus.
Why We're Different
What's Included
Common Questions
How does this automation handle customizations for different test types like SAT vs. ACT?
We design the AI to learn your specific pricing structures for each test – say, factoring in essay prep for SAT or science sections for ACT. It pulls from your enrollment data to suggest tailored packages, including diagnostics or targeted modules. For instance, if a student needs extra math focus, it auto-adjusts the quote without manual input. This saves hours compared to sifting through spreadsheets, and we've seen firms reduce customization time by 70%. It's all built to your workflow, ensuring quotes align with your student-outcome goals while scaling effortlessly.
What kind of time savings can a small test prep company expect?
Typically, 10-20 hours per week, depending on your volume. Think of it like offloading the tedious quote assembly – no more chasing details on group rates or sibling discounts. One partner, a boutique GMAT coach, went from 5-hour quote marathons to minutes, freeing staff for curriculum development. The ROI kicks in fast: if your team bills at $50/hour, that's $2,000+ monthly savings, plus faster enrollments boosting revenue. We customize to your exact needs, so it's not generic – it's precise for your operation.
Is this system secure for handling student information?
Absolutely. We prioritize education-grade security, using encrypted data flows and compliance with standards like FERPA. Your student profiles stay protected as the AI processes quotes without storing sensitive details unnecessarily. For example, it anonymizes data for pricing calculations but retains context for personalization. We've built this for test prep firms dealing with family inquiries, ensuring no breaches during high-volume periods. Post-implementation, we audit regularly to keep it robust, giving you peace of mind while focusing on scalable learning.
How long does it take to implement this for our test prep business?
From consultation to launch, 4-6 weeks for most setups. We start with a deep dive into your current quoting process – like how you handle peak-season rushes for LSAT programs. Then, we code and integrate, testing with your real data. A recent client, running online GRE courses, was quoting autonomously in under five weeks. It's phased to minimize disruption, with your team involved for tweaks. This quick turnaround means rapid ROI, turning wasted admin time into productivity gains almost immediately.
Can it integrate with our existing enrollment or CRM software?
Yes, we specialize in deep, two-way integrations with tools like Salesforce or your custom enrollment platform. The AI syncs student inquiries, availability, and past purchases to generate spot-on quotes – no more manual exports. For a test prep center using Google Workspace, we linked it seamlessly, auto-populating calendars for session slots in quotes. This creates a single source of truth, eliminating errors and saving even more time. It's custom-built, so it fits your workflow perfectly, enhancing efficiency without overhauling your stack.
What if our quoting needs change with new courses or pricing?
Our system is built to evolve with you. As you add offerings like hybrid MCAT tutoring, we update the AI models quickly – often in days, not weeks. It learns from your adjustments, like new bundle discounts, to keep quotes accurate. A client expanding to digital SAT prep saw us adapt in real-time, maintaining their 15-hour weekly savings. We provide ongoing support to ensure it scales with your student-outcome focus, turning it into a long-term asset rather than a static tool.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.