Stop Losing Hours on Manual Quotes That Could Be Spent Building
Imagine slashing your quote prep time from 4 hours per job to just 15 minutes. That's 20+ hours saved weekly across your team, translating to thousands in reclaimed productivity without adding headcount.
Join 50+ woodworking and manufacturing shops boosting efficiency by 40%
The "Manual Quoting" Problem
Juggling spreadsheets for every custom cabinet order, tracking panel sizes and edge banding specs manually
Recalculating material costs when lumber prices fluctuate mid-project, adjusting for kiln-dried oak or plywood grades
Forgetting site-specific details like delivery access for on-site installs, such as crane requirements for modular framing
Manual labor tracking estimates that don't match actual shop floor time, like CNC routing or welding station setups
Chasing down client revisions on trim work or finish options via endless emails, such as crown molding profiles or veneer stains
Overlooking waste factors in plywood cuts, like kerf loss on table saws, inflating your bids unnecessarily
Our Custom-Built Quote Automation for Your Shop
We've powered quoting systems for over 30 woodworking operations, from small custom mills to mid-sized fabrication houses, delivering field-tested results that stick.
Why Choose Us
Let's be honest, your quoting process is like trying to assemble a dovetail joint with a dull chisel—frustrating and inefficient. At AIQ Labs, we build a tailored AI system that pulls from your shop's real data: inventory levels, past job times, even supplier price feeds. No more generic templates. We integrate it directly into your workflow, whether you're using Shop-Ware or a custom ERP. You're probably thinking, 'Will this handle my unique finishes?' Absolutely. We train it on your exact specs, so quotes factor in everything from exotic hardwoods to CNC routing times. The result? Accurate bids in minutes, not hours, built to scale as your shop grows.
What Makes Us Different:
Unlock Real ROI in Your Daily Operations
Save 15-20 Hours Per Week on Quoting
Save 15-20 Hours Per Week on Quoting: Here's the thing: your estimators spend half their day buried in calcs for custom shelving units, factoring in dovetail joints and hardware placements. Our system automates that, freeing them for hands-on work. One shop we worked with reclaimed 18 hours weekly, redirecting it to a new production line that added $45K in monthly revenue from expanded staircase assemblies.
Boost Win Rates by 30% with Spot-On Pricing
Boost Win Rates by 30% with Spot-On Pricing: Manual quotes often miss the mark on labor for intricate joinery, like mortise-and-tenon setups, leading to underbids or lost jobs. We make it precise, factoring in your shop's efficiency rates for bandsaw operations. Expect tighter margins and more accepted bids—our clients see a quick ROI, often paying for the system in under three months through higher close rates on custom door projects.
Reduce Errors and Rework Costs by 25%
Reduce Errors and Rework Costs by 25%: Ever had a quote overlook dovetail waste on router tables, only to eat the overrun? Our AI simulates cuts and assemblies, catching those details upfront for balustrade components. It's like having an extra foreman reviewing every bid. Shops report fewer change orders, saving thousands in scrap and labor adjustments annually on millwork installs.
What Clients Say
"Before AIQ, quoting a set of kitchen cabinets with integrated soft-close drawers took my team two full days, including multiple calls to suppliers for hinge specs. Now, it's under 30 minutes, and we've cut pricing mistakes by half on face-frame constructions. Last quarter alone, that meant 12 extra jobs we wouldn't have won otherwise, adding $150K to our pipeline."
Mike Harlan
Lead Estimator, Harlan Custom Cabinetry in Austin, TX
"We were drowning in Excel sheets for furniture runs using Baltic birch plywood—prices changed weekly, and so did our bids for laminate edging. Their custom setup integrates our inventory feed directly from the dust collection system logs, so quotes are always current. Saved us about 25 hours a week, and our error rate on material estimates for table bases dropped from 15% to 2%. Game-changer for a small shop like ours handling 50 orders monthly."
Sara Lopez
Production Supervisor, Lopez Metal & Wood Fab in Denver, CO
"Implemented this for our millwork division six months ago, focusing on wainscoting panels. Quotes for on-site installs now include accurate delivery calcs for fork-lift access we used to guess at during site walks. Turned around a big contract for a commercial lobby we almost lost to a competitor—boosted our revenue by 18% that month through precise beam clearance estimates. Solid work from a team that gets architectural woodworking."
Tom Reilly
General Manager, Reilly Millwork Solutions in Seattle, WA
Simple 3-Step Process
Discovery and Mapping
We dive into your shop's quoting chaos—reviewing sample jobs, material lists, and pain points like fluctuating veneer costs. This builds the blueprint for your custom system.
Build and Integrate
Our engineers craft the AI from scratch, wiring it to your tools like CAD software or supplier APIs. We test with real quotes, tweaking for your workflow until it's seamless.
Deploy and Optimize
Go live with training for your team. We monitor the first month, refining based on live jobs—like adjusting for seasonal lumber hikes—ensuring it delivers ongoing ROI.
Why We're Different
What's Included
Common Questions
How does this handle fluctuating material prices in woodworking?
Great question—lumber prices can swing wildly, especially with imports. Our system connects directly to your key suppliers' APIs or price feeds, updating costs in real-time as you build a quote. For example, if cherry prices jump 10%, it recalculates your bid on the spot, factoring in your markup. We customize this based on what you source most—say, domestic hardwoods or plywood sheets. No more quoting low and eating the difference later. Shops we've built this for report 20% fewer repricings, saving hours of follow-up calls. It's all tailored to your supply chain, so it feels like an extension of your shop floor.
Can it integrate with my existing shop management software?
Absolutely, and that's where we shine. Whether you're on something like JobBoss, Shoptech, or even a custom ERP for inventory, we engineer two-way integrations that sync data without manual uploads. Think pulling current stock levels for walnut slabs or pushing completed quotes straight to scheduling. We've done this for dozens of woodworking ops, handling everything from barcode scanners on the floor to QuickBooks for billing. The key is we build it robust—no fragile Zapier links that fail during rush jobs. Setup takes about 4-6 weeks, and it scales as you add tools like new laser cutters.
What's the typical ROI timeline for this automation?
You're probably thinking about the payback, and honestly, it's quicker than most expect. For a mid-sized shop quoting 20-30 jobs weekly, we see break-even in 2-4 months through time savings alone—say, 15 hours per estimator at $50/hour, that's $3,000 monthly reclaimed. Add in fewer errors on complex assemblies like curved tabletops, and margins improve by 5-10%. One client, a custom door maker, hit ROI in seven weeks after winning three extra contracts from faster turnarounds. We run a free audit upfront to project your exact numbers based on job volume and current pains.
Will this work for small shops with just a few employees?
Yes, and it's perfect for them. We design for lean teams—think a three-person operation handling bespoke furniture. The system simplifies quoting without overwhelming your workflow; estimators input basics like dimensions and species, and AI fills in the rest, like joinery costs or finish applications. No steep learning curve—we include hands-on training and start with your top five job types. A small mill we partnered with went from quoting via phone notes to polished PDFs in under an hour, boosting their output by 25% without hiring. It's custom, so it fits your scale, not some enterprise bloat.
How secure is the data in this quoting system?
Security is non-negotiable in manufacturing, especially with proprietary designs like your custom moldings. We build on enterprise-grade frameworks with end-to-end encryption, role-based access (e.g., only owners see full margins), and compliance with standards like GDPR if you export. Data stays in your controlled environment—no cloud leaks. For woodworking specifics, we secure blueprint uploads against IP theft. Audits show 100% uptime and zero breaches in our deployments. We also back up everything daily, so if a shop flood hits (hey, it happens), your quote history is safe. Peace of mind for when you're quoting high-value commissions.
Can the system account for custom finishes and unique client requests?
Definitely—custom work is the heart of woodworking, right? We train the AI on your library of finishes, from oil rubs to lacquers, and build in flexible fields for odd requests like engraved panels or sustainable sourcing notes. It learns from your past quotes, so suggesting add-ons like premium hardware becomes smart, not manual. For instance, if a client wants distressed oak, it auto-adds labor and material ups. Clients love the detail; one shop saw 15% more upsells because quotes now highlight options clearly. We iterate during build to match your style guide exactly.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.