Stop Losing Precious Class Time on Manual Quote Creation Automate Your Pricing Proposals in Minutes
Imagine reclaiming 10+ hours per week from tedious admin work, so you can focus on nurturing your students' wellness journeys and boosting retention without the hassle of mismatched pricing tools.
Join 250+ businesses with automated workflows that save time and drive growth
The "Manual Quote Mayhem" Problem
Endless back-and-forth emails chasing custom yoga retreat pricing, like factoring in room blocks and organic meal plans
Pricing mismatches for private Pilates sessions, leading to frustrated clients over mat rentals or reformer bookings
Manual calculations for post-yin yoga class wind-down, tallying session props and ambient lighting costs
Inconsistent quotes for barre membership packages, causing retention dips among core-strength focused loyalists
Struggling to factor in seasonal promotions for hot yoga immersions without double-checking sweat equity spreadsheets
Overwhelmed by group vinyasa flow bundle requests that derail your teaching flow during peak alignment sequences
Our Custom AI Solution: Built Just for Your Studio's Flow
With years of experience partnering with wellness businesses, we've seen how fragmented tools kill the zen in operations— that's why we build tailored systems that fit seamlessly into your world.
Why Choose Us
Let's be honest, you're probably thinking, 'Another tool to learn?' Not with us. We craft a bespoke quote generation automation that integrates directly with your studio's booking system, member database, and payment gateways. No more juggling apps mid-namaste. Our AI analyzes your class schedules, student histories, and pricing tiers to spit out polished, personalized quotes in seconds. It's like having an extra studio manager who never tires—handling everything from corporate wellness package bids to individual flow session proposals. And since it's custom-built, it evolves with your studio, whether you're adding yin yoga retreats or virtual sessions.
What Makes Us Different:
Unlock Time and Retention Wins That Feel Effortless
Save 10-15 Hours Weekly on Admin Drudgery
Save 10-15 Hours Weekly on Admin Drudgery: Imagine ditching those evenings recalculating costs for a corporate team's 6-week vinyasa series quote—our system spits it out in seconds, complete with prop rentals and venue fees. That's extra time for your signature sunset restorative class or just chilling with a post-flow smoothie. Studios report a 40% drop in manual tasks within the first month, freeing up hours for member check-ins that boost renewals by nurturing those post-class glow connections.
Boost ROI with Accurate, Personalized Pricing
Boost ROI with Accurate, Personalized Pricing: Bottom line on your mind? Our automation nails quotes by factoring exact costs for yoga blocks, essential oils, and instructor expertise, slashing underquoting by up to 25% on average deals. Envision a bespoke proposal for a bridal party's 4-session pre-wedding hatha flows that seals the booking because it's customized to their stress-relief needs, not generic. Outcome: 20% higher close rates and sustained retention as clients sense the personal touch, much like a tailored asana adjustment.
Enhance Member Experience Without the Effort
Enhance Member Experience Without the Effort: Time-strapped? Our system auto-personalizes quotes using attendance history—like recommending heated sculpt add-ons for your hot yoga devotee—driving 30% more upsells in under 3 months. It's seamless, akin to progressing from beginner sun salutations to advanced warrior poses. Owners share it liberates them for wellness workshops or community sound baths, correlating to 25% better retention amid rival studios' crowded class schedules.
What Clients Say
"Before AIQ Labs, I'd burn two hours post-inquiry crafting quotes for our weekend warrior vinyasa workshops, including mat fees and playlist licensing—now it's automated before savasana wraps. We've halved admin time and landed four corporate flow series this quarter, adding $5K in revenue."
Lila Chen
Founder, Serenity Flows Yoga Studio in Austin, TX
"Our legacy software botched variable pricing for aerial yoga hammock add-ons, sparking endless revisions and dropped leads. This AI setup delivers precise quotes factoring silk heights and safety certs; retention soared 15% in six months as proposals now vibe with each client's inversion goals."
Marcus Rivera
Lead Instructor & Operations Director, Elevate Aerial Yoga Collective in Denver, CO
"During peak season, manual quote emails for our 200-hour teacher training programs—covering pranayama modules and anatomy texts—had me swamped. Post-implementation, I reclaim 12 hours weekly, closing immersive retreats 40% faster; it's like the AI intuitively sequences the perfect student journey."
Emma Walsh
Program Director, Harmony Wellness Yoga Hub in Portland, OR
Simple 3-Step Process
Discovery and Mapping Your Flow
We dive into your studio's unique rhythm—reviewing class types, member data, and pain points like retreat quoting—to design a system that mirrors your workflow, not some generic template.
Custom Build and AI Training
Our engineers craft the automation from scratch, training the AI on your pricing history and student preferences, ensuring it handles everything from beginner series to advanced ashtanga packages seamlessly.
Integration, Testing, and Launch
We connect it to your tools, test with real scenarios like group meditation bids, then launch with full support—watching it save you time from day one while keeping your member experience zen.
Why We're Different
What's Included
Common Questions
How does this automation handle variable pricing for different yoga class types?
Great question—it's one of the trickiest parts for studios like yours. Our custom AI is trained on your specific pricing structure, whether it's $20 drop-ins, $150 monthly unlimited, or $500 retreats. It factors in variables like class duration, instructor expertise, and even peak-hour premiums. For example, if a student inquires about a private hatha session, the system cross-references their history for loyalty discounts and generates a quote in under 30 seconds. We've built it to learn from your approvals, so over time, it gets even smarter, reducing revisions by 70%. No more manual math during your busy mornings; it's all handled seamlessly to keep your focus on teaching.
Will this integrate with my existing studio software?
Absolutely, and that's where our custom approach shines. We don't force you into new tools—instead, we map deep integrations with whatever you're using, like Mindbody for bookings or Zen Planner for memberships. Picture this: a lead emails about a corporate team-building flow series; our system pulls availability, calculates group rates, and pushes the quote directly into your CRM. It's two-way, so accepted quotes auto-update schedules and payments. Setup takes about 2-4 weeks, depending on complexity, and we test rigorously to avoid any disruptions. Studios report zero downtime post-launch, saving them hours of manual entry each week.
What kind of time savings can I realistically expect?
Let's be honest, every studio is different, but based on our work with similar wellness businesses, you can expect 10-15 hours saved per week right away. Think about it: instead of spending 45 minutes per quote chasing details on a yin yoga package, the AI does it in moments. One client, a mid-sized studio, went from 20 hours monthly on admin to just 5, redirecting that time to community events that boosted retention by 18%. We track this with built-in metrics, so you see the ROI clearly—often paying for itself in 2-3 months through faster deal closures and fewer errors.
Is the system secure for handling student data?
Security is non-negotiable in wellness, where you're dealing with personal health preferences and payment info. We build with enterprise-grade encryption and comply with standards like GDPR and HIPAA where applicable. Data stays within your owned system—no cloud dependencies that could expose info. For instance, when generating a quote for a prenatal series, it accesses only necessary details from your secure database, anonymizing as needed. Regular audits and access controls ensure only authorized staff see sensitive bits. Clients love that it's not reliant on third-party apps prone to breaches, giving peace of mind so you can focus on creating safe spaces for your students.
How customizable is this for my studio's unique offerings?
Fully tailored—that's our promise. We start by auditing your exact services, from acro yoga workshops to meditation circles, and build rules that match. If you offer sliding-scale pricing for accessibility, the AI incorporates that automatically. It's not a rigid template; we code it to adapt, like auto-suggesting bundle deals for frequent asana attendees. Post-launch, we iterate based on your feedback—adding features for virtual class quotes or prop rentals in weeks, not months. This flexibility has helped studios like yours maintain their unique vibe while scaling operations efficiently.
What's the cost and ROI timeline for this service?
We keep it straightforward: pricing starts around $5,000 for the build, depending on your integrations, with optional maintenance at $500/month. But the ROI hits fast—most see payback in 1-3 months via time savings and increased bookings. For a studio handling 50 quotes monthly, that's $2,000+ in reclaimed productivity alone, plus upsell revenue from personalized proposals. We provide a free audit to model your specifics, showing exact hours saved and retention lifts. No surprises; it's an investment in owning your workflow, cutting out those endless subscriptions that add up to thousands yearly.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.