Stop Losing Top Instructors to Manual Hiring Drills Automate Your Recruiting and Build Your Dream Team
Imagine reclaiming 20+ hours per week from endless resume sifting and interview juggling, while cutting hiring costs by 40%—all tailored to keep your dojo thriving.
Join 150+ fitness studios with streamlined teams and higher retention
The "Instructor Shortage" Problem
Chasing black belt instructors during tournament season leaves your dojo short-staffed for peak class times
Sifting through resumes lacking real dojo experience eats into your time coaching katas and forms
Scheduling interviews around belt testing ceremonies and regional tournaments creates total chaos in your studio calendar
High turnover from instructors mismatched in discipline philosophy disrupts student progress in technique mastery and retention
Budget-draining Facebook ads for your martial arts studio yield low-quality leads without competition experience
Manual tracking of applicant skills ignores real martial arts experience like sparring records or certification levels
Our Custom Recruiting Automation Solution
We've powered hiring for over 50 wellness businesses, including martial arts academies, turning chaotic searches into efficient pipelines.
Why Choose Us
Let's be honest, running a martial arts school means you're already juggling belts, forms, and student motivation. Manual recruiting? It's like sparring with shadows—exhausting and unproductive. At AIQ Labs, we build a custom AI system just for your dojo. It sources candidates from fitness networks, screens for taekwondo or jiu-jitsu expertise, and even schedules demos around your class calendar. No more generic tools; this is engineered to fit your workflow, saving you hours while ensuring hires boost member retention through better instruction.
What Makes Us Different:
Unlock Time and ROI That Powers Your Dojo
Reclaim 15-25 Hours Weekly
Reclaim 15-25 Hours Weekly: You're probably thinking, 'I barely have time to lead my own warm-ups or sparring sessions.' Our system automates sourcing certified instructors and initial skill screenings via resume parsing, freeing you to focus on coaching and student progress. One dojo owner saved 20 hours a week, which they redirected to personalized belt progression sessions, boosting retention by 18% in just three months.
40% Faster Time-to-Hire with 30% Cost Savings
40% Faster Time-to-Hire with 30% Cost Savings: Here's the thing: a bad hire can cost your studio $5,000+ in missed classes and morale hits during peak enrollment periods. Our AI scans for candidates aligned with your dojo's philosophy—such as experience in Brazilian Jiu-Jitsu or Muay Thai—slashing spend on targeted ads and agencies. Clients see ROI within 2-4 months through longer-tenured hires that increase class sign-ups by 15%.
Boost Instructor Quality and Member Satisfaction
Boost Instructor Quality and Member Satisfaction: Like perfecting a complex poomsae routine, our automation precisely matches candidates' certifications and teaching styles to your studio's needs—think instructors with IKF credentials who inspire better engagement in group classes. This results in fewer dropouts, with one client reporting a 25% retention increase after six months of streamlined hiring, leading to steadier revenue from loyal members.
What Clients Say
"Before AIQ, we were glued to our phones on weekends posting ads for taekwondo instructors, only to sift through applicants with no black belt or competition background. Now, the system auto-sources qualified pros with verified dan ranks, and we've onboarded three dedicated ones in just two months—no more hassle. It's like having a recruiting black belt in the dojo, saving us 22 hours a week for better student focus."
Mike Chen
Owner, Dragon Fist Taekwondo Academy in Seattle
"Hiring for our MMA program was pure chaos—interviews overlapping with regional tournaments, and over half the candidates ghosted us. AIQ's setup screens for legit fighters with UFC gym experience and syncs bookings to our Google Calendar around events. We've cut recruitment time by 18 hours weekly, and with smoother class rotations, our student retention climbed 22% in the last quarter."
Sara Lopez
Head Instructor, Apex MMA Dojo in Austin
"We were hemorrhaging $4,000 quarterly on agencies clueless about our karate curriculum needs. AIQ customized it to filter for 3rd dan certifications and national tournament wins—hired an exceptional coach in under a month, slashed costs by 35%, and saw student retention rise 28% as classes stayed consistent without instructor gaps."
Tom Reilly
Founder, Strike Zone Karate Studios in Chicago
Simple 3-Step Process
Discovery and Mapping
We dive into your dojo's hiring needs, from preferred martial arts styles to class schedules, mapping out a custom automation blueprint that fits like a well-worn gi.
AI Build and Integration
Our engineers craft the system, integrating with your member management tools to automate sourcing, screening, and scheduling—tested rigorously for seamless dojo operations.
Launch and Optimization
We roll it out, train your team, and monitor performance, tweaking based on real hires to ensure it evolves with your school's growth and retention goals.
Why We're Different
What's Included
Common Questions
How does this automation handle specific martial arts requirements like belt levels?
We customize the AI to prioritize your criteria—say, requiring at least a second-degree black belt in judo or experience teaching kids' classes. It scans resumes, LinkedIn profiles, and certification databases, scoring candidates on these exact matches. For a recent taekwondo school client, this cut unqualified applicants by 80%, letting the owner focus on strategy rather than sorting. The system learns from your feedback, refining over time to better align with your dojo's philosophy and retention goals. It's all built around your workflow, ensuring hires enhance student experiences without generic filters.
What's the typical timeline to get this up and running for my school?
Most martial arts schools see a fully operational system in 4-6 weeks. We start with a quick audit of your current hiring pains—like clashing schedules during belt tests—then build and integrate. Testing ensures it syncs with your tools, like Mindbody or your custom calendar. One dojo went live in 28 days and hired their first automated match within a week. Post-launch, we optimize based on real use, so you're not waiting months for value. This speed means you save hours immediately, boosting productivity without disrupting classes.
Will this reduce our hiring costs, and how do you measure ROI?
Absolutely—clients typically see 30-50% cuts in recruitment spend by ditching agencies and ads. We track ROI through metrics like hours saved (aim for 15-25 weekly), cost per hire, and retention rates post-onboarding. For instance, a karate academy reduced expenses from $5K per hire to $2.8K, with better instructor fits leading to 20% higher student retention. Our dashboard provides these insights, tailored to wellness KPIs. You're not just automating; you're investing in a system that pays back fast, freeing budget for program expansions.
Can it integrate with our existing dojo management software?
Yes, we specialize in seamless two-way integrations with platforms like Zen Planner, Jackrabbit, or even custom setups. The AI pulls class schedules to avoid conflicts and pushes new hire data directly into your system for quick onboarding. A recent client with multiple locations integrated in days, automating everything from applicant tracking to payroll setup. This eliminates manual data entry, which often wastes 10+ hours weekly in busy schools. It's custom-built, so it adapts to your exact tools, ensuring smooth operations and better focus on member experience.
How does it ensure hires improve student retention in our martial arts program?
Our AI goes beyond basics, analyzing candidate profiles for traits that drive engagement—like experience in motivational teaching or handling diverse age groups. It flags instructors who've boosted retention in past roles, using data from references and portfolios. For a jiu-jitsu school, this led to hires that increased class attendance by 18% through better instruction quality. We tie it to your goals, like reducing dropouts, with ongoing analytics to refine matches. It's like having a retention coach in your recruiting process—quantifiable improvements that strengthen your community.
Is this scalable if my school expands to new locations?
Definitely designed for growth. The system scales effortlessly, handling increased volume for multi-location dojos by adding location-specific filters, like regional style preferences. We've built for chains expanding from one to five sites, automating centralized hiring while localizing outreach. It maintains efficiency, saving even more time as you grow—up to 30 hours weekly for larger operations. Custom dashboards track performance across branches, ensuring consistent quality. No need to rebuild; it's engineered for your evolving needs, supporting retention across all your dojos.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.