Stop Losing Top Instructors to Manual Recruiting Chaos Automate Hiring with AI Tailored to Your Test Prep Needs
We understand the pressure of building a team that drives student outcomes. Our custom AI recruiting automation saves test prep companies 15-25 hours per week on sourcing and screening, letting you focus on scalable learning programs with up to 40% faster time-to-hire.
Join 50+ education businesses with streamlined hiring and better student results
The "Talent Shortage" Problem
Sifting through unqualified applicant pools for SAT/ACT instructors wastes weeks during peak enrollment seasons, delaying cohort launches
Manual interview scheduling disrupts your focus on student performance metrics
Inconsistent manual screening misses instructors skilled in adaptive learning techniques for diverse student needs, like neurodiverse learners
Overreliance on generic job boards floods your inbox with irrelevant candidates for ESL or STEM tutoring, instead of specialized test prep experts
Delayed hiring hampers scaling virtual test prep cohorts and student outcome goals
Delayed hiring hampers scaling virtual test prep cohorts for AP courses, jeopardizing student outcome goals like college admissions success rates
Custom AI Recruiting Automation Built for Test Prep Excellence
With over 50 deployments in education, we've helped test prep firms like yours replace fragmented hiring tools with owned, integrated systems
Why Choose Us
You're not alone in the scramble to hire qualified instructors who can elevate student scores. We've seen test prep companies bogged down by endless emails and spreadsheets, pulling focus from what matters: scalable learning paths. At AIQ Labs, we build custom AI solutions from the ground up, tailored to your workflow. Imagine an AI that scans for tutors experienced in Khan Academy-style methods or ACT strategies, automates outreach, and predicts fit based on your past successful hires. No more subscription overload—just a unified system you own, designed to cut recruiting time and boost your team's impact on student outcomes.
What Makes Us Different:
Unlock Time and ROI for Student-Focused Growth
Save 20+ Hours Weekly on Sourcing
Save 20+ Hours Weekly on Sourcing: Our AI automates candidate discovery from education networks, filtering for instructors with proven track records in boosting SAT scores by 150+ points. Test prep teams report redirecting those hours to refining curricula, leading to 15% higher student pass rates in the first quarter after implementation.
Achieve 35% ROI Through Faster Hires
Achieve 35% ROI Through Faster Hires: Reduce time-to-hire from months to weeks for virtual cohort instructors, minimizing gaps in your teaching roster. This means uninterrupted scalable learning sessions for summer bootcamps, with one client seeing a 25% enrollment uptick after stabilizing their instructor pipeline within 60 days.
Enhance Instructor Quality for Better Outcomes
Enhance Instructor Quality for Better Outcomes: AI matches candidates to your unique needs, like expertise in hybrid test prep models blending online simulations and in-person drills. Companies using our system hired 40% more certified educators in pedagogy, directly correlating to improved student feedback scores rising from 4.2 to 4.7 out of 5 and 20% higher retention in cohort programs.
What Clients Say
"Before AIQ Labs, we spent Fridays just sorting resumes for our GRE program—it was exhausting and we missed great fits with strong quantitative pedagogy. Now, their AI handles sourcing from specialized sites like HigherEdJobs, and we've hired three top instructors in two months, upping our student satisfaction scores by 18% on quantitative sections. It's like having an extra recruiter who never sleeps."
Sarah Chen
Director of Curriculum Development, Apex Test Prep Institute
"Scaling our online SAT courses meant needing more tutors fast for math and reading modules, but manual screening was killing our momentum during spring registration. AIQ's custom automation integrated seamlessly with our Canvas LMS, cutting our hiring time in half. Last season, we onboarded 12 new teachers without overtime, and our pass rates held steady at 92% for diverse learner cohorts. Finally, tech that gets education."
Michael Rivera
Operations and Enrollment Lead, Elite Prep Academy Network
"We were buried in applicant emails during back-to-school rush, ignoring our core goal of developing adaptive learning modules for LSAT analytical reasoning. The AIQ system screened for pedagogy skills in logic and critical thinking automatically, saving us 15 hours a week. Hired a specialist in LSAT logic who transformed our program—enrollments jumped 22% this year after just one semester. Game-changer for talent in education."
Emily Patel
Talent Acquisition Manager for Academic Programs, Summit Education Group
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your test prep operations, identifying pain points like seasonal hiring spikes. Together, we map how AI can integrate with your student tracking tools for a custom blueprint.
AI System Build and Training
Our engineers construct your tailored recruiting AI, training it on your data for precise matches to teaching styles and student outcome priorities. Testing ensures seamless scalability.
Deployment and Optimization
We launch the system, monitor performance during your next hiring cycle, and refine based on real feedback. You gain full ownership, with ongoing support for evolving needs like new test formats.
Why We're Different
What's Included
Common Questions
How does your AI ensure candidates fit our test prep teaching style?
We customize the AI by training it on your historical data, like past instructors who excelled in interactive SAT prep or personalized GRE tutoring. It analyzes resumes, LinkedIn profiles, and even sample lesson plans for keywords and patterns matching your methodology—think adaptive learning or gamified practice. For one test prep client, this reduced mismatched hires by 60%, directly improving student engagement. The system learns over time, refining matches as you provide feedback, ensuring scalability without constant manual tweaks. It's all built to prioritize outcomes like higher pass rates.
What kind of time savings can we expect in our recruiting process?
Test prep companies typically save 15-25 hours per week. Manual tasks like sifting through 200+ applications or scheduling interviews vanish, replaced by AI automation. For instance, sourcing from education-specific sources now takes minutes, not days, during peak seasons. One partner cut their time-to-hire from 8 weeks to 3, redirecting efforts to curriculum updates that boosted enrollment by 20%. ROI kicks in fast—often within the first hiring cycle—with reduced admin costs letting you invest in student resources. We quantify this upfront based on your workflow.
Is the recruiting AI secure for handling educator credentials and student-related data?
Absolutely. We build with enterprise-grade security, including encrypted data storage and compliance with education standards like FERPA. Candidate info, such as teaching certifications or background checks, is processed securely without exposing sensitive student outcome data. Our systems use two-way API integrations that only share what's needed, and we conduct regular audits. A test prep firm we worked with praised this for seamless onboarding of certified tutors without compliance headaches, maintaining trust with parents and regulators. You own the system, so data stays in your control—no third-party risks.
Can this integrate with our existing learning management system?
Yes, we design for deep, custom integrations with platforms like Canvas or Moodle. The AI pulls from your LMS to inform hiring—e.g., matching candidates to courses needing more support in math prep. It automates flowing new hire details into your system for quick assignment to student cohorts. For a client scaling virtual test prep, this eliminated double-entry errors, saving 10 hours monthly. We map your exact workflow during discovery, ensuring bidirectional sync without disrupting ongoing classes. It's not plug-and-play; it's purpose-built for your setup.
How much does a custom recruiting automation cost for a test prep company?
Costs vary by scope, but for SMB test prep firms, projects start around $15,000-$30,000 for a full build, with ROI often realized in 3-6 months through time savings and reduced hiring turnover. Unlike subscriptions that add up to $5K+ yearly, you own this outright—no recurring fees. We factor in your size, like 50-200 students per cohort, and needs such as seasonal scaling. One education partner recouped their investment in four months by hiring efficiently for a new ACT program, avoiding agency fees. We provide a detailed quote after a free consultation to align with your budget.
What if we need to scale the system for more programs or locations?
Our architecture is built for scalability from day one, using advanced frameworks that handle growth without rework. If you're expanding from local SAT tutoring to national online GRE courses, the AI adapts by retraining on new data points like regional teaching prefs. We've scaled solutions for clients adding 100+ instructors annually, maintaining 99% uptime during rushes. It's modular, so you add features like multi-location compliance checks easily. Post-launch, we optimize based on usage, ensuring it supports your evolving mission of broader student access to quality prep.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.