Stop Losing Top Instructors to Manual Recruiting Drudgery Automate Hiring to Focus on Student Success
We understand the pressure of filling skilled faculty roles while prioritizing hands-on learning outcomes. Save 15+ hours weekly on sourcing and screening, cut hiring costs by 40%, and build a team that elevates your programs—all with a custom AI system tailored to your vocational workflows.
Join 250+ education institutions with streamlined hiring and boosted program quality
The "Talent Pipeline" Problem
Sifting through hundreds of unqualified resumes for specialized trade roles like welding instructors or CNC machinists, often missing key credentials like AWS certifications
Coordinating interviews around packed workshop schedules, such as avoiding disruptions to active welding labs or automotive repair simulations
Tracking certification compliance for vocational instructors manually, like verifying OSHA safety training or NATE credentials for HVAC faculty
Missing out on diverse candidates who match student demographic needs, such as underrepresented groups for programs serving urban manufacturing apprentices
Overloaded admin staff juggling recruiting with enrollment tasks, like processing applications for carpentry cohorts while sourcing plumbing instructors
Delayed hires disrupting hands-on training program launches, such as postponing electrical apprenticeship starts due to unfilled journeyman roles
Custom-Built Recruiting Automation That Fits Your Vocational School Like a Perfect Tool Belt
With over a decade building AI for education, we've helped 50+ vocational programs replace chaotic hiring spreadsheets with seamless systems.
Why Choose Us
You're not alone in the scramble to hire welders, electricians, or culinary experts who can inspire real-world skills. We've seen admin teams buried under emails and calls, pulling focus from what matters: scalable student outcomes. At AIQ Labs, we craft bespoke AI recruiting engines from the ground up. No off-the-shelf templates. We integrate with your LMS, enrollment tools, and certification databases to automate sourcing, screen for hands-on experience, and schedule interviews around lab times. This isn't just software—it's your owned asset, scaling as your programs grow.
What Makes Us Different:
Unlock Efficiency Gains That Drive Student Success
Slash Hiring Time by 60%
Slash Hiring Time by 60%: Imagine redirecting those endless hours spent on manual searches to refining lesson plans for CNC programming or mentoring welding apprentices. Our AI handles sourcing certified talent and initial screening, with trade schools reporting roles filled in 3-4 weeks instead of 8-10, ensuring uninterrupted programs and students mastering skills like MIG welding faster without delays.
Cut Costs Without Cutting Corners
Cut Costs Without Cutting Corners: Manual recruiting drains budgets on ads and agencies for hard-to-fill roles like diesel mechanics. We build automations that target precise talent pools via platforms like Indeed's skilled trades filters, reducing external fees by up to 40% within the first hiring cycle. For vocational schools, this reallocates funds to essential tools like 3D printing labs or culinary simulation kitchens, directly boosting hands-on learning ROI through improved program quality.
Scale Your Faculty Pipeline Seamlessly
Scale Your Faculty Pipeline Seamlessly: As enrollment in programs like nursing aide training grows by 20% annually, so do hiring needs. Our custom systems adapt by predicting staffing gaps 6 months ahead based on expansions, using data from student projections. No more reactive scrambles—proactively build a diverse team of instructors that reflects your students' futures in trades like automotive repair or medical assisting, ensuring cultural alignment and better apprenticeship outcomes.
What Clients Say
"Before AIQ, we spent weeks chasing leads for certified HVAC instructors, delaying our fall cohort by two weeks. Now, the system flags pros with active NATE certifications automatically, and we've hired three in just one month—saving us about 20 hours a week on admin while keeping our refrigeration labs running smoothly."
Maria Gonzalez
Dean of Applied Trades, Midwest Vocational Tech Institute
"Our culinary arts program was stalled by inconsistent screening for ServSafe-certified chefs, leading to mismatched hires. This custom setup matches resumes to our hands-on requirements, like knife skills and menu development, perfectly. We cut hiring costs in half last semester, and our student placement rates in local restaurants jumped 15% thanks to better-trained faculty."
James Patel
HR Director, Pacific Culinary Arts Academy
"Juggling interviews with rotating workshop schedules for our auto body program was total chaos, often clashing with paint booth sessions. The AI now schedules everything around our Google Calendar integrations, and compliance checks for ASE certifications are instant. We hired a stellar auto tech instructor just two weeks before the new term—no overtime for our small team, and classes started on time."
Sarah Kim
Program Coordinator, Eastern Automotive Skills College
Simple 3-Step Process
Discovery and Mapping
We dive into your vocational workflows, from program needs to certification tracking, to design a recruiting system that mirrors your exact processes. No assumptions—just tailored insights from your team's daily realities.
Custom AI Build and Integration
Our engineers code your owned AI platform, linking it to tools like your student management system. We automate sourcing for trade-specific talent, ensuring every hire supports scalable learning outcomes.
Testing, Launch, and Optimization
We test rigorously with your data, launch seamlessly, and refine based on real hires. Ongoing support ensures it evolves with your school's growth, delivering sustained time savings and efficiency.
Why We're Different
What's Included
Common Questions
How does this automation handle the unique certifications needed for vocational instructors?
We customize the AI to scan and verify specific credentials like AWS welding certs or NCCER for construction, pulling from official databases. It flags matches instantly, cross-referencing with your program requirements. For one tech school, this cut verification time from days to minutes, ensuring hires met OSHA standards without manual checks. The system learns from your past hires, improving accuracy over time while integrating directly into your admin workflow for seamless approvals.
Will this work with our existing student management software?
Absolutely. We build two-way integrations with platforms like Blackbaud or PowerSchool, syncing candidate data to your enrollment forecasts. No more duplicate entry—hires flow straight into faculty rosters. A culinary academy we partnered with saw their system link recruiting to class schedules automatically, preventing overbooking and saving 10 hours weekly on coordination. It's all custom-coded for your setup, ensuring data security and real-time updates.
What kind of time savings can a small vocational school expect?
Typically, 15-20 hours per week for a team of 5-10 admins. The AI automates sourcing, screening, and scheduling, so you focus on interviews and onboarding. One automotive school reported dropping from 40 manual hours to 12 post-implementation, redirecting efforts to student apprenticeships. ROI kicks in fast—often within the first hire cycle—with costs offset by reduced agency fees and faster program staffing.
How do you ensure the AI finds diverse candidates for our programs?
Our models incorporate demographic and experience filters tailored to your student body, sourcing from inclusive networks like Women in Trades or minority-focused job boards. It prioritizes balanced shortlists without bias, trained on ethical datasets. For a nursing vocational program, this approach increased diverse hires by 25% in six months, better reflecting their urban student base and improving engagement in clinical simulations.
Is the system scalable as our school adds new trade programs?
Yes, designed for growth. We engineer it with modular AI components that adapt to new curricula, like adding HVAC sourcing when you expand. Predictive tools forecast needs based on enrollment data, scaling capacity without rebuilds. A multi-trade institute we built for handled a 30% program increase last year seamlessly, maintaining efficiency and supporting their goal of broader student access to in-demand skills.
What support do you provide after launch?
Full ongoing partnership: monthly check-ins, performance tweaks based on hire data, and priority updates for industry changes like new trade certs. We include training for your team to own the system. Unlike subscriptions, you get dedicated engineers—no ticket queues. One client, a welding school, used our support to refine sourcing during a skills shortage, landing key hires ahead of schedule and sustaining their 95% student outcome rate.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.