Stop Losing Hours to Manual Order Tracking Automate Your Sales and Reclaim Your Day
Imagine saving 15+ hours per week on repetitive tasks, cutting labor costs by 30%, and boosting your bottom line without adding staff. We're here to make that your reality.
Join 200+ food service spots with streamlined sales and happier baristas
The "Coffee Chaos" Problem
Baristas bogged down by manually ringing up every latte and cappuccino on the POS, leading to 10-15 minute lines and frustrated customers during morning and lunch rushes
Endless data entry from POS to inventory sheets, wasting evenings when you should be planning tomorrow's brew
Missed upsell opportunities on high-margin items like syrup add-ons or pastries because staff are too swamped to analyze which seasonal drinks are flying off the menu
Inventory surprises at shift end, like running out of oat milk or fresh syrups mid-rush, costing you 20-30 walk-ins per incident and damaging customer goodwill
Customer loyalty slips when personalized recommendations aren't followed up, turning one-time buyers into ghosts
Customer loyalty slips when baristas can't follow up on personalized recommendations like suggesting a matcha latte for green tea fans, turning repeat visitors into one-time ghosts
Our Custom-Built Sales Automation Handles the Grind
With years of hands-on experience optimizing coffee shop operations, we've helped dozens of spots like yours ditch the chaos for smooth, scalable systems.
Why Choose Us
Let's be honest, running a coffee shop means juggling a million little fires—from steaming milk to steaming customers waiting too long. Here's the thing: our sales automation platform is like having an extra barista who never tires, built from the ground up to fit your unique flow. We integrate your POS, inventory, and CRM into one seamless system, using AI to automate everything from order processing to personalized upsells. No more subscription spaghetti; you own a robust tool that grows with your shop, whether you're a single location or expanding to multiple. You're probably thinking, 'Can it really handle our rush hours?' Absolutely—it processes transactions in seconds, predicts busy periods, and even suggests staffing tweaks. We start with your pain points and craft a solution that saves time and amps up efficiency, all while keeping that warm, welcoming vibe your customers love.
What Makes Us Different:
Unlock Real Time and Cost Wins for Your Shop
Save 15-20 Hours Weekly on Manual Tasks
Save 15-20 Hours Weekly on Manual Tasks: Picture this: instead of your team manually entering latte orders or reconciling bean counts after close, our automation syncs POS data in real-time. Baristas focus on crafting perfect espresso shots, not endless spreadsheets. Shops using our system report a 40% productivity boost, with baristas handling 25% more orders per shift and turning those extra moments into personalized chats that build lasting loyalty.
Achieve 25% ROI in the First Quarter
Achieve 25% ROI in the First Quarter: We're talking tangible returns—cut labor costs by automating routine sales tracking for drink modifiers and error-prone inventory entries for perishables like milk. One client saw their monthly expenses drop by $2,500 just by eliminating overtime for reconciling daily pastry waste logs. It's like brewing efficiency that pays for itself, with scalable architecture ready for your next drive-thru expansion.
Boost Sales Efficiency by 35% with Smart Insights
Boost Sales Efficiency by 35% with Smart Insights: No more guessing what's selling; our AI analyzes real-time data from POS to recommend upsells, like pairing a scone with that pumpkin spice latte during fall peaks. This isn't just faster—it's smarter, reducing waste on overstocked cold brew and highlighting hits like viral iced matcha. Expect higher ticket averages by $1.50 per order and smoother operations, even as your foot traffic surges.
What Clients Say
"Before AIQ Labs, our mornings were a nightmare with manual order logs for every pour-over and to-go bagel piling up. Now, the system auto-tracks everything from espresso pulls to oat milk usage, saving us about 12 hours a week on inventory checks. We even caught a trend in nitro cold brews early last summer and boosted sales by 18%—it's been a game-changer for our little spot in the busy downtown rush."
Maria Gonzalez
Owner, Brew Haven Coffee
"I was skeptical at first, but their automation integrated our Square POS without a hitch, syncing syrup inventory and pastry counts seamlessly. No more inventory surprises; it flags low beans or almond milk before we run dry during brunch hours. In the first month, we cut reconciliation time from 4 hours to 30 minutes daily, and our baristas actually smile more now amid the chaos. Worth every penny for the peace of mind in our high-volume setup."
Jamal Carter
Manager, Urban Grind Café
"Scaling from one to two locations felt impossible with our old setup—constant errors in sales handoffs for catering muffin trays and custom brew orders. AIQ's platform unified it all, predicting rushes based on past data from weekend farmers' markets. We saved $1,800 in lost sales from stockouts on popular chai lattes last quarter alone. It's like they built a system that thinks like a coffee pro, handling our multi-site chaos effortlessly."
Sarah Lee
Founder, Daily Drip Roasters
Simple 3-Step Process
Discovery Call and Shop Audit
We hop on a quick call to hear about your daily grind—peak hour pains, sales bottlenecks, you name it. Then, we audit your current setup to pinpoint exactly where automation can save you time, like streamlining those frantic order queues.
Custom Design and Build
Our team crafts your tailored sales platform, integrating POS, inventory, and customer data into a single, owned system. We test it against real scenarios, like a busy brunch rush, ensuring it handles volume without breaking a sweat.
Launch, Train, and Scale
We roll it out with hands-on training for your team, so baristas feel confident from day one. As you grow—maybe adding wholesale or a food truck—we tweak and expand the system to keep efficiency soaring, no limits.
Why We're Different
What's Included
Common Questions
How does this automation handle our busy morning rush without slowing things down?
Great question—rushes are the heart of coffee shop life, right? Our platform is designed for speed, processing transactions and updating inventory in under a second via optimized APIs. We've built it on robust frameworks that handle spikes like your 8 AM crowd, with offline caching to keep things flowing even if Wi-Fi hiccups. One shop we worked with went from 5-minute lines to 2, all while automating upsells. It's plug-and-play with your existing POS, so no learning curve mid-shift. Plus, we stress-test everything against real peak data you provide, ensuring it scales seamlessly as your popularity grows.
Will this replace our current POS system, or just add more tools?
No worries, we're not here to disrupt what works. Our sales automation integrates directly with popular POS like Square or Toast, enhancing them without replacement. Think of it as the secret sauce that automates the backend—sales logging, inventory sync, customer insights—all in one owned system. This cuts the 'tool chaos' many shops face, saving you from juggling apps. For example, it auto-reconciles end-of-day reports, which used to take hours. You're in control, and if you ever switch POS, we rebuild the integration quickly. It's built to unify, not complicate.
What's the ROI timeline for a small coffee shop like mine?
You're probably thinking about the bottom line, and rightfully so. Most of our coffee shop clients see positive ROI within 2-3 months, with time savings alone covering costs. Say you save 15 hours weekly at $20/hour—that's $1,200 monthly recouped, plus efficiency gains like 20% less waste on perishables. We track metrics from launch, showing clear wins like reduced labor overtime. One independent spot hit break-even in six weeks by automating order fulfillment for catering. It's not hype; we customize to your scale, starting small and expanding as you grow, ensuring every dollar invested brews real returns.
Can it personalize customer experiences without feeling creepy?
Absolutely, personalization is key in coffee shops—it's what turns regulars into raving fans. Our AI uses subtle data like past orders to suggest things like 'Your favorite oat latte is ready?' via app or in-store prompts, but only with opt-in. It's warm and relevant, not intrusive, trained on your shop's vibe. We've helped shops increase repeat visits by 25% this way, without alienating anyone. You control the settings, so it fits your friendly atmosphere. Let's chat about how we'd tailor it to highlight seasonal specials or loyalty perks, keeping that personal touch alive.
How do we train our team on this without disrupting operations?
Training shouldn't add to your plate—we make it painless and shop-friendly. We start with a 1-hour virtual session tailored to baristas, using your actual menu and workflows, like simulating a rush order. Then, on-site or remote hands-on for a day, with cheat sheets for quick reference. Our system is intuitive, with voice commands for busy moments, so adoption is fast—most teams are proficient in a week. We include ongoing support, like quick video tips for new hires. Shops tell us it actually speeds up service right away, with zero downtime during rollout. We're with you every step, ensuring it feels like a natural extension of your daily brew.
Is this scalable if I want to open another location?
Yes, built to scale is our mantra. Our architecture uses modular design, so adding a second shop means replicating and syncing data effortlessly—no full rebuilds. It centralizes sales insights across locations, spotting chain-wide trends like popular drinks. We've scaled clients from one to five spots without hiccups, handling increased volume via cloud resources that auto-adjust. Imagine unified inventory to avoid overbuying beans shop-wide. Costs stay predictable, and we plan for growth from the start. If expansion's on your horizon, we'll architect it to support that vision, keeping efficiency high as you pour into new markets.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.