Stop Wasting Hours on Manual Member Follow-Ups Automate Your Sales Pipeline and Reclaim Your Time
Imagine saving 15+ hours per week on repetitive sales tasks, so you can focus on what matters—building stronger member relationships and boosting retention in your gym.
Join 250+ fitness businesses with automated sales that drive 30% higher retention
The "Sales Grind" Problem
Chasing leads after free trial classes, like HIIT or yoga sessions, feels endless, pulling you away from coaching during peak drop-in hours
Manually logging member inquiries about class schedules or personal training into your CRM eats into peak gym hours when the floor is buzzing with clients
Follow-up emails for membership renewals get lost in the shuffle, hurting retention rates and leading to lapsed gym memberships during busy seasons
Coordinating sales demos for group fitness packages, such as bootcamps or spin classes, involves too much back-and-forth scheduling with potential members
Tracking upsell opportunities like personal training add-ons or nutrition coaching relies on scattered notes, missing conversions on high-value wellness services
Handling inquiries about class availability and pricing for popular sessions like barre or pilates manually overwhelms your small team during busy seasons like New Year's resolutions
Our Custom-Built Sales Automation Transforms Your Gym's Pipeline
With years of experience tailoring AI for fitness studios, we've helped gyms like yours ditch the sales drudgery for seamless, member-focused automation.
Why Choose Us
Let's be honest—running a gym means juggling a million things, from spotting form during squats to nurturing potential members who walked in for a trial. Our Sales Automation Platform is a custom AI system we build just for you, integrating your member database, class scheduler, and payment tools into one smooth flow. No more subscription overload. We create a unified platform that automates lead capture from your website sign-ups, sends personalized follow-ups based on their interests—like yoga enthusiasts getting tailored class invites—and even predicts who’s ready to upgrade to premium memberships. You're probably thinking, 'Will this handle our growth as we add locations?' Absolutely. It's designed with enterprise-level architecture to scale effortlessly, so your sales process evolves with your business.
What Makes Us Different:
Unlock Time Savings and Revenue Growth That Powers Your Gym
Save 15-20 Hours Weekly on Sales Admin
Save 15-20 Hours Weekly on Sales Admin: Imagine reclaiming those hours from chasing post-trial class emails or updating member rosters—instead, use them for one-on-one coaching or leading group sessions. Our automation nurtures leads from free yoga trials to paid memberships, with gym owners seeing ROI in 2-3 months through 10-15% revenue lifts from faster conversions on packages like monthly unlimited classes.
Boost Retention by 25% with Personalized Outreach
Boost Retention by 25% with Personalized Outreach: Just as a trainer tailors reps to your form, our AI reviews attendance data from spin or strength classes and sends timely renewal reminders or upsell nudges for personal training. This cuts churn by re-engaging lapsed members— one boutique studio reduced drop-offs by 30%, recapturing $15K in annual revenue from renewed wellness packages.
Scale Sales Without Adding Headcount
Scale Sales Without Adding Headcount: Growing your studio with new offerings like outdoor bootcamps or wellness retreats? Our platform integrates with tools like Mindbody or Zen Planner, handling unlimited leads without extra staff. This slashes hiring costs by 20-30%, freeing budget for perks like recovery rooms—boosting overall productivity and community loyalty in your expanding fitness hub.
What Clients Say
"Before AIQ Labs, our team was swamped with follow-up calls for leads from free trial Zumba and HIIT classes—total chaos during evening rush hours. Now, the automation qualifies prospects based on their fitness goals and books intro tours automatically. In just three months, we've closed 18 more unlimited memberships, saving about 12 hours a week on admin. It's like having an extra coach who handles sales 24/7."
Sarah Jenkins
Owner, FitCore CrossFit Studio
"I was skeptical about automating sales in our hands-on yoga and wellness space, but this system crafts customized emails based on members' vinyasa or restorative preferences and attendance patterns. Retention soared from 72% to 91% last quarter, and we're free from manual roster spreadsheets. The ROI kicked in within six weeks—transformative for keeping our small studio's vibe personal yet efficient."
Mike Rivera
General Manager, Peak Flow Yoga Studio
"Upselling personal training and nutrition plans was inconsistent with our old email blasts. AIQ's platform tracks member engagement from group Pilates sessions and prompts the ideal upsell timing, like after a milestone class. We added $8K in monthly revenue from add-ons without extra hires. It's robust, grows with our client base, and aligns perfectly with how boutique gyms nurture wellness journeys."
Lisa Chen
Operations Director, Vitality Wellness & Fitness Hub
Simple 3-Step Process
Discovery and Strategy Session
We dive into your gym's sales challenges—like manual trial follow-ups—and map out custom automations that fit your member retention goals. This 1-hour call uncovers quick wins for immediate time savings.
Custom Build and Integration
Our engineers craft your AI platform, linking it to your class scheduler and CRM. We test rigorously to ensure it handles peak sign-up rushes, delivering a scalable system ready for growth.
Launch, Train, and Optimize
We roll it out with hands-on training for your team, then monitor performance. Expect ongoing tweaks to boost efficiency, like refining lead scoring for higher conversion rates in your fitness community.
Why We're Different
What's Included
Common Questions
How does this automation handle peak times like New Year's resolutions rush?
Great question—gyms know that January surge all too well. Our platform is built with scalable architecture to process thousands of leads without missing a beat. It automatically prioritizes high-intent inquiries, like those signing up for bootcamps, and sends tailored responses. One client handled a 300% lead spike seamlessly, converting 35% more than manual efforts. We stress-test during build to ensure it aligns with your busiest hours, saving you from overtime chaos and boosting early-year revenue.
Will this integrate with my existing gym software like Mindbody?
Absolutely, integration is our specialty. We create deep, two-way connections so data flows effortlessly—think member sign-ups auto-populating in your scheduler. No more double-entry errors that frustrate your team. For a recent fitness studio, we linked it in under two weeks, cutting admin time by 18 hours weekly. It's custom-coded for reliability, unlike plug-and-play tools that break. We'll map your setup first to ensure everything syncs with your retention-focused workflows.
What's the ROI timeline for a small gym like mine?
You're probably thinking about quick payback, and fair enough. Most gyms see positive ROI in 2-4 months through time savings and higher conversions. For example, automating follow-ups can save 15 hours weekly at $25/hour staff cost—that's $1,500 monthly recouped fast. Add 20% more memberships from better nurturing, and it's even quicker. We tailor projections to your numbers during discovery, focusing on metrics like retention uplift. It's not hype; it's measurable gains that let you reinvest in class variety or equipment.
Can it personalize outreach without feeling robotic to members?
Personalization done right is key in wellness—members want to feel seen, not spammed. Our AI analyzes specifics like preferred workout types (e.g., HIIT vs. Pilates) and crafts natural messages, like 'Loved your energy in last week's spin class—ready to commit?' It's trained on your gym's voice for authenticity. A boutique studio reported 28% higher open rates, with members noting how 'spot-on' the invites felt. We refine it iteratively to keep it warm and relational, enhancing that community bond you build daily.
How do we get started, and what's the commitment?
Starting is straightforward: book a free consultation where we audit your current sales process—spotting pains like manual renewals—and outline a custom plan. No long-term lock-ins; we build what you need, with flexible milestones. Implementation takes 4-8 weeks, including training. Post-launch, we offer support to optimize. Think of it as partnering with builders who get gyms: one owner went from idea to live automation in five weeks, transforming their pipeline without disrupting operations.
Is this scalable if my gym expands to multiple locations?
Yes, scalability is core to our design—unlike rigid tools that cap out. We architect it for growth, handling centralized sales across sites while allowing location-specific tweaks, like regional class promos. A chain with three studios scaled up without hiccups, managing 5x leads and saving $20K yearly in admin. It's enterprise-grade but SMB-friendly, growing with you as you add wellness retreats or franchises. We'll future-proof it from day one.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.