Stop Losing Billable Hours to Manual Sales Chasing Automate Your Sales Pipeline with Precision
Marketing agencies waste an average of 25 hours per week on repetitive sales tasks like lead qualification and follow-ups. Our platform delivers 3x faster deal cycles and 40% ROI in the first quarter by streamlining everything into one owned system.
Join 150+ businesses with streamlined sales processes
The "Fragmented Sales Funnel" Problem
Juggling client pitches across disconnected tools like proposal software and CRMs drains creative energy from crafting tailored consulting proposals
Manual lead nurturing for retainer-based services delays campaign launches and frustrates account teams managing ongoing client engagements
Inconsistent follow-ups on advisory recommendations erode client trust in expertise-driven relationships built on trust and deliverables
Overwhelmed by unqualified leads from networking events that distract from high-value strategy work like client onboarding and project scoping
Scaling sales efforts for new advisory projects hits walls without seamless integration to project management tools like Asana or Harvest
Subscription sprawl across invoicing, time-tracking, and CRM tools inflates costs while sales visibility into billable pipelines remains foggy
Our Custom-Built Sales Automation Platform
With over a decade of experience architecting AI solutions for professional services firms, AIQ Labs delivers enterprise-grade systems that replace tool chaos with unified ownership.
Why Choose Us
We build bespoke sales automation tailored for marketing agencies, integrating your CRM, email, and project management into a single AI-powered engine. This isn't off-the-shelf assembly; it's custom-engineered code that anticipates your growth, ensuring every client interaction is efficient and personalized. Like a master strategist mapping a campaign's every move, our platform orchestrates leads from inquiry to close, freeing your team for what they do best: crafting winning narratives.
What Makes Us Different:
Unlock Time and Revenue Gains That Scale
Slash Administrative Overload
Slash Administrative Overload: Professional services firms using our platform report saving 18 hours per week on manual tasks like lead logging in CRMs and chasing proposal approvals via email. This translates to a 30% productivity boost, allowing account teams to focus on high-value client strategy sessions rather than spreadsheets—directly impacting your billable utilization rates and enabling 20% more retainer hours per consultant.
Accelerate Deal Velocity
Accelerate Deal Velocity: Experience 2.5x faster sales cycles for consulting engagements with automated nurturing sequences that personalize outreach based on client behavior, such as downloading whitepapers on strategy frameworks. Our clients see a 28% increase in close rates within 90 days, turning prospects into signed retainers without the usual lag from fragmented follow-ups across dispersed teams.
Drive Quantifiable ROI
Drive Quantifiable ROI: Reduce operational costs by 35% by owning your integrated platform instead of renting multiple tools for time tracking, invoicing, and client portals. With built-in analytics, track every efficiency gain—from reduced no-shows on discovery calls to higher win rates on RFPs—delivering a proven ROI within 3-6 months through streamlined project handoffs.
What Clients Say
"Before AIQ Labs, our sales team spent Fridays just updating our CRM with notes from client pitches—now it's all automated, and we've closed three major six-figure retainers in the last two months without extra hours. It's like having an extra business development rep who never sleeps, freeing us to refine our consulting deliverables."
Sarah Jenkins
Head of Business Development, PixelForge Digital Agency
"We were drowning in leads from industry webinars but couldn't qualify them fast enough for our account-based marketing approach. Their platform scored and routed everything perfectly to the right consultants; our conversion rate jumped 25% in Q2, and the team finally has breathing room for strategic client advisory calls without overtime."
Mike Rivera
Sales Director, Creative Edge Marketing Consultancy
"Integrated our Asana projects with sales tracking for seamless retainer scoping—no more double-entry errors that cost us 15% of billable time monthly. Saved us about 12 hours a week overall, and scaling for our peak Q4 advisory season was effortless this year, boosting our utilization by 22%."
Lisa Chen
Operations Manager, BrandBoost Strategy Partners
Simple 3-Step Process
Discovery and Mapping
We audit your current sales processes, identifying bottlenecks like manual client follow-ups. This phase uncovers exactly how much time your agency loses to fragmented tools, setting the foundation for targeted automation.
Custom Design and Build
Our engineers craft a tailored platform using advanced AI frameworks, integrating your CRM and email systems. We focus on scalable architecture, ensuring it grows with your client roster without performance dips.
Deployment and Optimization
We launch with full training, then monitor and refine based on real usage data. Expect immediate efficiency gains, with ongoing tweaks to maximize ROI as your sales volume increases.
Why We're Different
What's Included
Common Questions
How does this platform integrate with our existing CRM like HubSpot?
We start by mapping your current HubSpot setup to our custom AI engine, creating deep, two-way API connections that sync leads, deals, and activities in real-time. Unlike superficial plugins, our integrations are built with robust error-handling to prevent data silos. For a typical marketing agency, this means automatic population of contact notes from outreach interactions, reducing manual entry by 90%. We've deployed this for over 50 agencies, ensuring compatibility without disrupting your workflows. Setup takes 2-4 weeks, followed by testing to confirm seamless operation during high-volume periods.
What kind of time savings can we expect in the first month?
Based on our deployments, agencies see an immediate 15-20 hour weekly reduction in sales admin tasks, like manual follow-up logging and lead qualification. This comes from automating repetitive actions such as email personalization and pipeline updates. One client, a 50-person agency, reported reclaiming 18 hours per rep in the first month alone, allowing them to pitch two additional clients. Our platform's AI learns from your data quickly, with ROI visible through built-in metrics tracking efficiency gains against your baseline.
Is the system scalable as our agency grows to handle more clients?
Absolutely—our architecture is designed for enterprise-level scaling, handling thousands of leads without performance lags. We use modular frameworks that expand effortlessly, whether you're adding team members or entering new markets. For instance, a client scaled from 200 to 800 monthly leads post-implementation, with zero downtime. Unlike no-code tools that cap at certain volumes, our custom builds include load-balancing and auto-scaling features, ensuring your sales automation keeps pace with growth while maintaining 99.9% uptime.
How do you ensure the AI personalization feels authentic to our brand?
We train the AI on your historical client interactions, brand voice samples, and past successful pitches to generate tailored content that resonates. It's not generic templating; the system crafts variations based on prospect data, like referencing a recent campaign they've run. Agencies report 40% higher open rates because it mirrors their expert tone. During onboarding, we collaborate on guidelines to fine-tune outputs, and our iterative process includes A/B testing to refine authenticity over the first few weeks.
What happens if we need custom tweaks after launch?
Our partnership model includes 90 days of post-launch support for optimizations, at no extra cost, covering adjustments like new integration points or AI model retraining. Beyond that, we offer flexible maintenance packages tailored to your needs—think quarterly reviews to align with evolving sales strategies. A recent agency client requested tweaks for seasonal campaigns, and we implemented them in under a week, boosting their Q4 conversions by 22%. This ensures your platform remains a strategic asset, not a static tool.
How secure is the data in your sales automation platform?
Security is paramount; we build with enterprise-grade encryption, SOC 2 compliance, and role-based access controls to protect sensitive client data. All integrations use secure APIs with audit logs, and AI processing happens on isolated, GDPR-compliant servers. For marketing agencies handling prospect info, this means peace of mind during data transfers between tools. We've undergone third-party audits, and clients like a fintech-focused agency praise our setup for preventing breaches while enabling smooth operations—no compromises on speed or safety.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.